1_Group Exercise #8 - Chapter 12 Administrative Cycle
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Group Exercise #8 - Chapter 12 – Administrative Cycle Sophia, owner of Sophia Bicycle Inc. (SBI), called you on March 2, 2021 in a panic because a Ransomware virus has infected her stand-alone computer. All SBI’s Accounting Information System (AIS) data files were on the infected computer and she did not back up the data. SBI is operating a retail bicycle store in Red Deer since early 2020. In fact, Sophia was Mary’s inspiration and mentor for ECI. Sophia is adamant that she will not pay a ransom to have the virus removed until all other options have been exhausted. Sophia’s public accountant turned down the engagement to complete her financial statements because he did not have the industry experience to make the required adjusting entries without access to the general ledger detail.
Background Information on SBI
On January 5, 2020, Sophia started her bicycle business by incorporating under the Alberta Corporations Act. Sophia paid $1,000 for 100 Common Shares. She opened a bank chequing account with Servus Credit Union and deposited $1,000 from the issuance of 100 Common shares. Sophia’s father provided her with a $100,000 loan on February 1, 2020. Loan is to
be repaid in 10 equal annual installments of principal and interest (5% compounded annually). Interest and principal payment are due on the anniversary date of the loan.
On January 15, 2020 Sophia rented a 2,200 square feet of retail space in a high traffic mall. The lease has a 5-year term with one renewal option for 5 years at Sophia’s option. Rent for the first year was set at $2,500 per month. Sophia negotiated rent-free occupancy until April 1, 2020. Sophia agreed to pay $25,000 for the leasehold improvement in five monthly installments beginning in April 2020. Sophia invested $55,000 of her personal money in the business by paying the landlord one month’s rent deposit ($2,500 without GST) and by paying several suppliers a total of $52,500 including GST for store equipment and furnishing. These transactions are not recorded in the trial balance because the corporation did not receive or pay any cash. Sophia’s lawyer created an interest free shareholder’s loan agreement for amounts paid on behalf of SBI (i.e., SBI legally owes Sophia $55,000). Also, since the transactions were not recorded, the public accountant did not claim GST refunds when filing the quarterly GST returns.
Group Exercise #8 - Chapter 12 – Administrative Cycle Operations for the Eleven Months ended December 31, 2020
Sophia is very satisfied with the first eleven months of operations. She knows that she did not meet her sales and margin target of 30%, but, is proud of the customer relations and store reputation that has been established. Sophia worked extra hard to control her labor costs. She only hired one employee who was paid $20 per hour. Employee’s benefits were kept to the minimum required by the Alberta labour laws. Accordingly, the employee accrues
vacation at 2 weeks every year and SBI pays for employee WCB coverage at $0.40 per $100 of payroll. Since the first year was busy, the employee has not taken any
vacation. Sophia has not paid herself any salary and has not taken any corporate funds for personal use.
Public accountant, who gave up the engagement when the ransomware issue arose, charged the corporation $500 per month for 11 months to do SBI’s accounting and quarterly GST returns. Sophia was also charged $2,570 for incorporation costs which are expensed in the Accounting and Legal Expenses account.
At December 31, 2020, Sophia did an inventory count of her bicycles and valued them at $107,450 using the invoices from her last purchases. She is confident of the value of the bicycles because there were 75 bicycles on hand and her average cost of a bicycle is $1,400 or total estimated inventory of $105,000. Sophia did not count the accessories and parts inventory because it was getting late and she wanted to celebrate SBI’s success with her employee. Since sales of accessories and parts were estimated to be 5% of bicycles, Sophia estimated that the inventory would be approximately $5,000 at December 31, 2020.
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