BSBTWK503 Manage meetings 2

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Apr 3, 2024

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PROJECT PORTFOLIO Task-2 STUDENT VERSION MANAGE MEETINGS BSBTWK503

RTO Works www.rtoworks.com.au hello@rtoworks.com.au 0452 157 557 © 2021 RTO Works This resource is copyright. Apart from any fair dealing for the purposes of private study, research, criticism or review as permitted under the Copyright Act 1968, no part may be reproduced by any process without written permission as expressed in the RTO Works License Agreement. The information contained in this resource is, to the best of the project team’s and publisher’s knowledge true and correct. Every effort has been made to ensure its accuracy, but the project team and publisher do not accept responsibility for any loss, injury or damage arising from such information. While every effort has been made to achieve strict accuracy in this resource, the publisher would welcome notification of any errors and any suggestions for improvement. Readers are invited to write to us at hello@rtoworks.com.au . Business Works is a series of training and assessment resources developed for qualifications within the Business Services Training Package. Australian Careers College Pty. Ltd Darwin Campus 37 Gregory St, Parap, NT 0820 Sydney Campus Level 3, 303 Pitt Street, Sydney NSW 2000 ACC @ 2023 V1.1 PROJECT PORTFOLIO TASK-2 BSBTWK503 Manage meetings | 2

Contents Information for students 6 Assessment Task 2: Project Portfolio 6 Section 1: Planning your meetings 12 Section 2: Chairing your meetings 20 Section 3: Meeting follow up 21 Assessment Task 2: Checklist 26 BSBTWK503 Final results record 29 ACC @ 2023 V1.1 PROJECT PORTFOLIO TASK-2 BSBTWK503 Manage meetings | 3

Student name: Assessor name: Date: Business this assessment is based on: Meeting 1 description: Meeting 2 description: Note: If you are basing this assessment on your own business, the second meeting can only be a follow- up meeting from the first meeting where a period has passed which has allowed for certain action items and tasks to be completed from the first one and there is activity to report on and discuss and further decisions and action items can be scheduled. Please refer to student information below prior to commencing this project task. ACC @ 2023 V1.1 PROJECT PORTFOLIO TASK-2 BSBTWK503 Manage meetings | 5

Information for students Task 2: Project Portfolio In this task, you are required to demonstrate your skills and knowledge by working through a number of activities and completing and submitting a project portfolio. You will need access to:  a suitable place to complete activities that replicates a business environment including a meeting space and computer and internet access  your learning resources and other information for reference  Project Portfolio template  Simulation Pack (if you need a case study). Ensure that you:  review the advice to students regarding responding to written tasks in the Business Works Student User Guide  comply with the due date for assessment which your assessor will provide  adhere with your RTO’s submission guidelines  answer all questions completely and correctly  submit work which is original and, where necessary, properly referenced  submit a completed cover sheet with your work  avoid sharing your answers with other students. Assessment information Information about how you should complete this assessment can be found in Appendix A of the Business Works Student User Guide . Refer to the appendix for information on:  where this task should be completed  how your assessment should be submitted. Note : You must complete and submit an assessment cover sheet with your work. A template is provided in Appendix B of the Student User Guide. However, if your RTO has provided you with an assessment cover sheet, please ensure that you use that. ACC @ 2023 V1.1 PROJECT PORTFOLIO TASK-2 BSBTWK503 Manage meetings | 6 i

Activities Complete the following activities: 1. Carefully read the following: This project requires you to manage a meeting on two different occasions. You can engage in meetings with friends, colleagues or classmates to discuss a topic related to your college – or you may have the opportunity to manage a real meeting/s in your workplace. This will depend on the way you are participating in this course. These meetings can be virtual meetings or they may be face-to-face meetings – you can decide along with your assessor what will work best for you. Your meetings must each run for a minimum of 30 mins but must not exceed 1 hour. Vocational education and training is all about gaining and developing practical skills that are industry relevant and that can help you to succeed in your chosen career. For this reason, conducting real meetings will mean that you are applying your knowledge and skills in a relevant, practical and meaningful way! Although these meetings can be simulated in the sense that they are not being held in an actual workplace – they need to be based on a real need with each meeting attendee contributing from their own ideas and opinions – not staged or scripted as this would never happen in the real world. If you are basing this assessment on your college, ideas for meetings you can arrange include:  WHS meeting in your classroom to discuss your college’s WHS procedures  A physical or virtual meeting between classmates to arrange and discuss the plans for an event or gathering (e.g. end of year workplace dinner)  A meeting to discuss and plan for a charity or sports sponsorship or event  A creative meeting to discuss concept development for a new project or idea  A meeting to review the emergency procedures of the college.  A meeting to brainstorm ideas for student well-being initiatives.  A meeting to discuss potential work opportunities once the students have completed their courses.  A meeting to discuss and design a new mural for a wall on the college grounds. You will be collecting evidence for this unit in a Project Portfolio. The steps you need to take are outlined below. Before you begin, complete page 4 of your Project Portfolio. Speak to your assessor to get approval for the meetings you want to manage prior to beginning your portfolio. You need access to a meeting policy and procedure as well as agenda and minutes templates. Use the ones provided in the Simulation Pack for this unit if not basing this on a real workplace. If your real workplace does not have policies and procedures or templates already developed, you may use those in the Simulation ACC @ 2023 V1.1 PROJECT PORTFOLIO TASK-2 BSBTWK503 Manage meetings | 7

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