APM102_M5_Preparing_v1.15

Preparing for an Acquisition Decision Event (ADE) APM 102: Module 5

APM 102 Course Modules Module 1: AQN 101 Refresher Module 1: AQN 101 Refresher Module 2: Overview of Acquisition Guidance for Level 3 Programs Module 2: Overview of Acquisition Guidance for Level 3 Programs Module 3: Commercial Best Practices Module 3: Commercial Best Practices Module 4: Application of Component Acquisition Guidance Module 4: Application of Component Acquisition Guidance Module 5: Preparing for an Acquisition Decision Event (ADE) Module 5: Preparing for an Acquisition Decision Event (ADE) Module 6 : The Produce/Deploy /Support/Dispose Phase: Post-ADE-3 Support Module 6 : The Produce/Deploy /Support/Dispose Phase: Post-ADE-3 Support Module 7: Cybersecurity and Cyber Resilience Module 7: Cybersecurity and Cyber Resilience Module 8: Course Summary Module 8: Course Summary 2

APM 102 Acquisition Lifecycle Framework (ALF) Phases/Events Need Analyze/Selec t Obtain Produce/Deploy/ Support/Dispose Define the problem • Document the need • Align to strategic DHS direction Identify alternatives and resource requirements • Define and document user requirements • Analyze alternative • Select best approach • Plan the acquisition Develop and evaluate capabilities • Design • Develop • Integrate sub-systems • Build models • Test prototypes • Incremental delivery as appropriate Produce and maintain capabilities • Produce and field the system • Operate and support the system • Dispose of the system • For incremental delivery • Field incremental updates • Change out replaced elements 1 2A 2B 2C 3 Validate and al ign needs to DHS Strategy App r ove the APB Approve Produce/ Deploy/ Suppo rt/ D is pos e Ph ase Ap prove the Acquisition Program and Initiate O btain Phas e Acti viti es Approve LRIP or Incremental Delivery 4

APM 102 5.1 Group Activity: IPTs Preparing for an ADE • Total Student Time: 3¾ Hours • Objective: Explain entry-level program manager tasks related to the Acquisition Lifecycle Framework (ALF) working on a Level 1 or Level 2 program Instructor Exercise – Demonstratio n of activity Part 1: Analyze documents (1½ hours) • Review document structure and contents for your IPT. Focus on what should be included in the documents, not specifics about the actual program or its status. o IPT 1: ADE 1 o IPT 2: ADE 2A o IPT 3: ADE 2B & 2C o IPT 4: ADE 3 Part 2: Integrated Product Team (IPT) Briefings (2 ¼ hours) • IPT Briefing Preparation (¾ hour) • IPT Briefing Delivery and Discussion (1 ½ hours) o Each IPT will brief for about 10 minutes o Followed by questions, discussion, and note- taking 5

APM 102 Instructor Exercise: Ongoing Requirements Elicitation (1 of 7) • Introduction o Brief Outline o Background – Ongoing Pre-acquisition actions • Documents to be covered o Capability Analysis Study Plan (CASP) o Capability Analysis Report (CAR) o Non-materiel Change Recommendations (NMCR) • Key takeaways 7

APM 102 Instructor Exercise: Ongoing Requirements Elicitation (2 of 7) 8 • Ongoing Requirements Elicitation o During ongoing requirements elicitation, the operators and their components explore mission gaps or needs in their operations o Sources include Operational Analyses (OAs) & Strategic Studies and Analyses • Components begin to assess specific gaps or needs o Formal work within an acquisition effort or via other means is anticipated o The component, operators, PARM, and the JRC begin to address resource requirements for continued work • The component starts work on the CASP which supports the CAR that may lead to a MNS for an acquisition effort... CASP CAR NMCR MNS Need Phase Need / Gap Need/Ga p Defined

APM 102 Instructor Exercise: Capability Analysis Study Plan (4 of 7) • Purpose : o Provide notice to JRC, the rest of the Department, and to relevant analysis stakeholders of the intent to initiate a capability analysis o Provide information on the sponsor’s intended approach for capability analysis o Provide an expected timeline for the analysis • Use : o Alerts potential stakeholders across the Department that the study is being initiated, which could facilitate collaboration and help the Sponsor access similar or complementary studies from other Components o Should be done significantly ahead of the Capability Analysis Report (CAR) • Responsible Individuals : o Operational Sponsor, Component Sponsoring Organization, (i.e.) the Component ADA, Component Sponsoring Organization, (i.e.) Program Lead 10

APM 102 Instructor Exercise: Capability Analysis Report (CAR) (5 of 7) • Purpose : o Describe the necessary capabilities to meet strategic intent and compares that against the Sponsor’s current and planned capabilities o Provide the required traceability from strategic guidance, operational missions, threat and hazards, to necessary capabilities • Use : o Identifies any duplication in DHS capability o Identifies high level recommendations for materiel and non-materiel solution approaches that are potential appropriate paths to address gaps o Defines the “as-is” and conceptual “to-be” state of the studied capability o Documents solution approaches, either materiel or non-materiel at a high level, indicating what future MNS or Non-Materiel Change Recommendation (NMCR) documentation will likely follow o Upon JRC validation, initiates the Need Phase of the ALF by recommending a follow-on Mission Needs Statement (MNS) be written  Multiple MNSs and NMCRs may be recommended • Responsible Individuals : o Operational Sponsor, Component Sponsoring Organization, (i.e.) the Component ADA, Component Sponsoring Organization, (i.e.) Program Lead 11

APM 102 Instructor Exercise (7 of 7) • Key Takeaways o The focus is on mission gaps and needs to fill those gaps  The JRC does not approve operational requirements  The JRC validates operational requirements o The goal of this process is to:  Reduce duplication of effort  Leverage existing work across the department  Achieve the best possible solution within funding and time constraints  Identify funding for near to mid-term actions within the Need and Analyze and Select Phases of the ALF  Establish a funding wedge within the DHS FYHSP for a planned program start at ADE-2A 13

APM 102 Questions? 14

APM 102 Knowledge Check (1 of 4) Which activity takes place during the Needs Phase? A. Defining the problem B. Identifying alternatives C. Developing capabilities D. Maintaining capabilities 16

APM 102 Knowledge Check (2 of 4) Requirements Elicitation during the ALF Need Phase involves the component program team, operators, users, and the: A. Acquisition Review Board (ARB) B. Joint Requirements Council (JRC) C. Chief Acquisition Officer (CAO) D. Acquisition Review Team (ART) 17

APM 102 Knowledge Check (4 of 4) Which function is NOT provided in the Capability Analysis Study Plan (CASP)? A. Notice to the JRC B. Notice to the Department C. Materiel Change Recommendation D. An estimated analysis timeline 19