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Summer/Spring 23 - MGT4501_310 Part 2 of the Midterm Exam Short Answers: (30 marks) 1. What is the name of the document that you use to get approval to start a project? Describe this document with reference to the inputs, outputs, and characteristics of this document. (5 marks) Project charter is used to get the approval to start a project. It includes the  project title,  purpose  description of the process  Objectives  success criteria/benefits  Funding  major deliverables  acceptance criteria  Milestones  key assumptions  constraints  Risks  approval requirements  project managers  sponsor designer  approval signature. 2. Name and provide a brief definition of the Knowledge Areas of Project Management. (10 marks) The knowledgeable areas of project management  Project Integration Management: it simply defines the framework which allows managers to allow the task, resources, stakeholders, and project variables. It is essential because it acts as a main map through which the project goes to its end.

 Project Scope Management: it is the project's scope and helps the managers complete the project by providing references. It starts with writing a scope statement and dividing the project via WBS according to project work.  Project Schedule Management: it consists of the project's duration and how much time the project is expected to be finished. This knowledge area will help the managers to complete the project in the desired duration and work accordingly.  Project Cost Management: it will compile the project cost, the estimated project budget, and the various techniques used in the project. The stakeholders observe this area as they are the ones who will cover the expense of the project. It consists of the cost of labour, machines, and techniques.  Project Quality Management: this consists of the factors the quality of the project meets the standards when it comes to budget or completion of the project on time.  Project Resource Management: it consists of identifying roles and requirements of the positions and roles and how they fit into the overall project.  Project Communications Management: to communicate the essential aspects of the project with managers and stakeholders.  Project Risk Management: identification of the risks and categorizing them according to their priority and how they will impact the budget.  Project Procurement Management: it consists of procuring the project by hiring contractors, references, requests of the proposals, vendors, etc.  Project Stakeholder Management: identifies stakeholders analysis and ensures they are happy with the project proceedings. 3. Describe the differences between Projects, Programs, and Portfolio Management. Provide an example for each. (6 marks) Projects: they are focussed on the time initiative and define the scope of the working area as well the measurement of the knowledgeable areas. Project managers typically manage the team to meet the defined objectives of the projects. Example: development of a new drug. Programs may consist of many projects and sub-programs with larger scopes. The projects have expected outcomes and scopes. Project managers, multiple managers and the staff working on the different programs. Example: training the drug development project to understand therapeutic care. Portfolios are a broader organizational focus and contain different projects, programs and sub- portfolios. The programs and projects within the portfolio may be interconnected and independent. These portfolio managers manage the portfolio staff and program project managers with responsibilities in aggregate portfolios, such as drug discovery and drug development projects. 4. Define scope, schedule, cost, and customer satisfaction. Why are these considered to be constraints? (5 marks) Scope: the work needs to be done per project objectives and consist of the requirements and deliverables that need to be achieved in the project. It is considered a constraint because it defines work needs and needs not be done in the project.

the main milestones which will be obtained. The risk assessment plan will be prepared along with the scope and the objectives.  Planning: the planning of the budget, timeline for the vaccine's development, the vaccine, the testing of the vaccine in the clinical trials and the vaccine launch will be planned . The budget will be discussed with the stakeholders and the timeline of the process to be completed. For example: the vaccine will be made and tested in the budget of 500,000 million dollars and the time period of the completion of the project is 5 years.  Executing: The execution of the all the steps which will be followed during the completion of the project. For example: the team will be assembled which will execute the preparation of the timeline of the projet, and another team will perform the drug development and drug testing. Thus the teams will have a proper idea of the timeline of executing all the steps essential in the production of the medicines.  Monitoring and controlling: in this phase the overall process will be monitored and if any parameter is showin any risk factor it will be controlled. For example: if the clinical trial after the development of the of the vaccine fails in any phase then the team will be able to control the phase in which the problem arise and after meeting with stakeholders or the team of the drug development, they will come up with any other idea to control the blunder which will be created.  Closing: after completion oof obtaining all the deliverables and positive result obtained in the milestones and the deliverables of the project te project will be closed.example: of the vaccine will show the positive results and curing the disease and is launched in the market then the project is supposed to be closed. 2. The plan for the above project would likely identify 6-10 high-level deliverables. Using the indented list format, prepare a detailed WBS for one of the deliverables . At the bottom of your WBS, define the expression work package and provide the characteristics of the work packages as they relate to your WBS. (20 marks) A Work Breakdown Structure (WBS) is a valuable tool that helps to break down complex projects into smaller, more manageable components. It follows a hierarchical approach to decompose the project into smaller pieces, making it easier to identify the project's major deliverables and organize them into smaller, more manageable components. The WBS is a useful technique to divide the project work into smaller, more manageable chunks that can be easily understood and accomplished. The deliverables of the project is as 1. Project name: drug development of new vaccine for COVID 1.1 Development of the new method 1.1.1 Development of the new strain of the virus 1.1.2 Collection of the new strain 1.2 Development of the new machine to make the injection

1.2.1 development of the new nano injection 1.2.2 testing of the injection 2. animal testing model 2.1 rats 2.2 mouse 3. approval of testing on animals 4. starting of preclinical trials 4.1 phase1 4.2 phase2 4.3 phase 3 4.4 phase 4 5. launch of the product in market 6. profit of the medicine 7. launch in other countries Deliverable: Develop a prototype 1.1 . Define requirements 1.1 . 1 . Gather user requirements 1.1 . 2 . Analyze user requirements 1.1 . 3 . Document user requirements 1.2 . Design prototype 1.2 . 1 . Develop design specifications 1.2 . 2 . Create proto type design 1.2 . 3 . Review and approve design 1.3 . Build prototype 1.3 . 1 . Develop proto type software 1.3 . 2 . Test proto type software 1.3 . 3 . Debug proto type software 1.4 . Deploy prototype 1.4 . 1 Install proto type software on test environment 1.4 . 2 Test proto type in test environment 1.4 . 3 Debug issues found during testing