Procurement and Logistics certification Study Guide.docx

Procurement Question 1 of 60. What should be done if the quantity of goods received is less than what was ordered? • All goods must be shipped back to the supplier. • Pay for only the items received after the contract has been adjusted. • Ensure subcontractors are compensated for completed work • Ensure goods/service are approved by a logistics coordinator. Question 2 of 60. Which action by a staff member increases the potential for fraud? • Assigning computer permissions to team members only • Making expensive purchases beyond what they can afford with their income level. Obtaining a bid from company owned by the government. • Hiring a third-party to audit payment transactions. Question 3 of 60. Which of the following examples illustrates competitive procurement? A rental company offers a procurement officer two sizes of tents to rent. A rental company provides two procurement officers with different pricing for the same style of tent. A rental company provides a procurement officer different pricing for two styles of tents. A procurement officer obtains price quotes for renting tents from three rental companies. Question 4 of 60. Which action will help an organization ensure a more transparent procurement process? Establishing a feedback and complaints mechanism for staff, suppliers, and the community. Establishing procedures that ensure no one is prevented from obtaining their supplies Defining clear expectations for its distribution staff

Conducting audits of policies and procedures to ensure they meet applicable laws. Question 5 of 60. In a Request for Proposal (RFP), where would you find information related to tasks, activities, responsibilities, and deliverables? • Scope of Works (SOW) • Technical specifications • Note to File • Declaration of Impartiality Question 6 of 60. Which situation represents a conflict of interest? Vehicle manager monitoring fuel usage and purchasing fuel. Payroll manager approves employee cheques/checks, and the Chief Executive Officer signs them. Third-party auditor conducting monthly reviews of purchasing contracts. Procurement officer and a potential supplier serving on the same nonprofit board. Question 7 of 60. At which stage does an organization officially take ownership of ordered goods? Receipt Inspection Acceptance Rejection Question 8 of 60. What is the purpose of a Note to File (NTF)? • Provide the scope of work a supplier must perform. • Explain unintentional deviation from the organizational procurement process. List the technical specifications of needed items. • Identify lots that may be grouped to reduce individual purchases. Question 9 of 60.

Which of the following situations will require a consultant contract? Training sessions conducted by a security expert. Obtaining office space for a 12-month period Purchasing a dozen portable water pumps Purchasing fuel from a local supplier for company trucks Question 10 of 60. What should be done with rejected items that a supplier cannot pick-up immediately? • Ship the items back that day. • Leave the items where they are. • Place the items in a separate area. Question 11 of 60. A humanitarian organization contracted a local automotive repair shop to perform maintenance on its cars for the duration of their stay. This is an example of which type of contract. Supply Purchase Order Framework/Preferred Master Supplier Agreement Rental/Leasing Question 12 of 60. A warehouse manager submits a purchase request for spare tires for a forklift. What role is this in the procurement process? • Originator • Budget holder • Finance manager Operations manager Question 13 of 60. What is a performance bond? • Payment made by an organization to cover a supplier's up-front expenses. • Payment made in installments for goods/services provided at various stages.

• Refundable payment/guarantee made by a supplier as a promise of quality/completion. • Financial sanction for failing to carry out the terms of a contract. Question 14 of 60. The time it took for authorized personnel to approve a purchase request and then to sign the contract with the supplier was 30 days. This is an example of which type of time. Lead Time Time to Award Supplier Delivery Time Question 15 of 60. Which document provides potential suppliers with information on your organization's bidding process? • Supporting Document Matrix (SDM) • Request for Quotations (RFQ) • Purchase Request Form (PR) • Action Priority Matrix (APM) Question 16 of 60. Who is responsible to provide all details required about an item that needs to be purchased? • Finance Office Originator (Requestor) • Procurement Officer • Supplier Question 17 of 60. Which documentation serves as evidence supporting the proposed quality of a supplier's bid?  Compare the catalog photos of pumps to photos of the installed pumps. • Compare the catalog item numbers of the pumps to be installed

• Signed and dated purchase orders for the water pumps. • Signed and dated minutes from a meeting discussing the proposed bids. Question 18 of 60. What is the minimum number of voting individuals that can comprise a procurement committee? • 2 staff from two different departments • 3 staff from two different departments • 3 staff from one department • 5 staff from two different departments Question 19 of 60. A supplier estimates it will take a minimum of 60 days from the time the contract is signed to fill the order. This is an example of which type of time? • Lead Time • Time to Award • Supplier Delivery Time Question 20 of 60. How should an organization's procurement manager respond to a request for purchasing prescribed pharmaceutical items? • Request management have a special place to store such pharmaceutical items. • Explain that the request is denied as the item may lead to corruption activities. Ask the requestor to check if such procurement may need special donor/organizational approval. Question 21 of 60. What is the purpose of procurement thresholds? Establish a series of organizational detective controls. Establish the acquisition method for differently priced goods.

Establish a series of organizational preventative controls. Establish the maximum amount an organization can spend on certain goods Question 22 of 60. How often is it recommended to review available suppliers for Framework/Preferred Master Supplier Agreements to ensure cost effectiveness? Every month Every 6 months Every I years Every 5 years Question 23 of 60. Which role in the procurement process is responsible for ensuring that local purchases are in compliance with country tax laws? • Budget holder • Finance manager • Operations manager • Procurement manager Question 24 of 60. A supplier agrees to reimburse the organization 10% of the total contract cost for any deliverable date exceeded by one week. Where in a contract would you find this specification? Bid guarantee. Change order. Code of Ethics Penalty clause Question 25 of 60. In general, who is responsible for coordinating contracts? Community member Procurement Officer Warehouse Officer Donor Question 9 of 60.

Your preview ends here

Eager to read complete document? Join bartleby learn and gain access to the full version

Access to all documents
Unlimited textbook solutions
24/7 expert homework help