BSBTWK502 - Manage Meetings Task 2
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Jan 9, 2024
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BSBTWK502 – Manage Meeting Assessment 2 Activity Task
1. Apply conventions and procedures for formal and informal meetings including:
a. Developing and distributing agendas and papers.
Meeting Agenda Carolyn Morgan Pty Limited – Follow-up management meeting Date/ Time
12pm to 1pm, 21
st
August 2023
Location The Boardroom, Level 1, RGIT Campus, Elizabeth Street, Melbourne.
Chairperson Chairperson
Meeting Attendees:
Full Name and
role
Managing Director Company Secretary
General Manager Operations National Sales Manager Minute Taker
Secretary Timekeeper
Agenda Item/ Topic
Discussion/ Outcomes
Who Allocated Time
Welcome Note
Open the meeting and welcome the members Chairperson 5 minutes
Agenda – 1
Increase Sales
S presented the methods to make information readily available to Bulk Buyers
P provided a list of low selling stock or items for all the Stores.
M provided resources required for new photo shoot
campaigns, locations for ideal digital billboards and
example of online advertising platforms and related
advertising costs.
20 minutes
Agenda - 2 Setting up a New Warehouse
o
J presented a report on the requirements for the new warehouse. o
Status update for the feasibility study was provided. Quotes provided for the feasibility report.
30 minutes
Summary Overall Summary Follow-up on management meeting to discuss strategies to increase Sales and Open up in New Warehouse. Decisions Directors and Management to decide on which strategies to increase sales and quotes on the conduct
BSBTWK502 – Manage Meeting Assessment 2 feasibility study for a new Warehouse.
Actions Web and IT Manager to present quotes from consultants for Feasibility Study for a New Warehouse.
5 minutes
Next Meeting
Time/ Date
28
th
August 2023
12 to 1pm 1 minutes
Closure
Concluding Remarks
Meeting Closure
4 minutes
Minutes are a true and accurate record of the meeting. Approved/ confirmed by whom? Minutes will be submitted for approval in the next meeting by the Chairperson.
Evidence of sending out notice of meeting and agenda. b.
Identifying and inviting meeting participants
The meeting participants are as follows: Raja – Managing Director Melissa - Marketing Manager
Ravina – Company Secretary
John – Warehouse Manager Jaspreet - General Manager Operations Poli – Retail Manager Shankar – National Sales Manager Paul – Web Sales Manager
BSBTWK502 – Manage Meeting Assessment 2 Evidence of identifying and inviting the participants.
c. Organising and confirming meeting arrangements.
Evidence of organising and confirming meeting arrangements. d.
Running the meeting and following up
Evidence of running the meeting.
BSBTWK502 – Manage Meeting Assessment 2 2.
Organise, take part in and chair a meeting
Evidence of organising and chairing the meeting.
3.
Record and store meeting documentation
Evidence of storing the records.
BSBTWK502 – Manage Meeting Assessment 2 4.
Follow organisational policies and procedures Evidence of Meeting Policies and Procedures. Once you are ready you are going to need to:
5.
Prepare for a meeting
o
Prepare meeting agenda.
o
Set meeting time limits.
o
Identify participants and send meeting invite.
o
Define your role in the meeting.
o
Book meeting venue
o
Confirm participants availability.
o
Send meeting agenda and request feedback.
o
Prepare your slides, etc.
o
Set up other tech.
o
Create a feedback survey.
o
Prepare for follow-up actions.
6.
Conduct a meeting
Evidence of conducting a meeting as the chair.
Your preview ends here
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antu:
lt n am tal
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