BSBTWK502 - Manage Meetings Task 2

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School

Royal Gurkhas Institute of Technology in Melbourne *

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Course

BSBMGT516

Subject

Management

Date

Jan 9, 2024

Type

docx

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13

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BSBTWK502 – Manage Meeting Assessment 2 Activity Task 1. Apply conventions and procedures for formal and informal meetings including: a. Developing and distributing agendas and papers. Meeting Agenda Carolyn Morgan Pty Limited – Follow-up management meeting Date/ Time 12pm to 1pm, 21 st August 2023 Location The Boardroom, Level 1, RGIT Campus, Elizabeth Street, Melbourne. Chairperson Chairperson Meeting Attendees: Full Name and role Managing Director Company Secretary General Manager Operations National Sales Manager Minute Taker Secretary Timekeeper Agenda Item/ Topic Discussion/ Outcomes Who Allocated Time Welcome Note Open the meeting and welcome the members Chairperson 5 minutes Agenda – 1 Increase Sales S presented the methods to make information readily available to Bulk Buyers P provided a list of low selling stock or items for all the Stores. M provided resources required for new photo shoot campaigns, locations for ideal digital billboards and example of online advertising platforms and related advertising costs. 20 minutes Agenda - 2 Setting up a New Warehouse o J presented a report on the requirements for the new warehouse. o Status update for the feasibility study was provided. Quotes provided for the feasibility report. 30 minutes Summary Overall Summary Follow-up on management meeting to discuss strategies to increase Sales and Open up in New Warehouse. Decisions Directors and Management to decide on which strategies to increase sales and quotes on the conduct
BSBTWK502 – Manage Meeting Assessment 2 feasibility study for a new Warehouse. Actions Web and IT Manager to present quotes from consultants for Feasibility Study for a New Warehouse. 5 minutes Next Meeting Time/ Date 28 th August 2023 12 to 1pm 1 minutes Closure Concluding Remarks Meeting Closure 4 minutes Minutes are a true and accurate record of the meeting. Approved/ confirmed by whom? Minutes will be submitted for approval in the next meeting by the Chairperson. Evidence of sending out notice of meeting and agenda. b. Identifying and inviting meeting participants The meeting participants are as follows: Raja – Managing Director Melissa - Marketing Manager Ravina – Company Secretary John – Warehouse Manager Jaspreet - General Manager Operations Poli – Retail Manager Shankar – National Sales Manager Paul – Web Sales Manager
BSBTWK502 – Manage Meeting Assessment 2 Evidence of identifying and inviting the participants. c. Organising and confirming meeting arrangements. Evidence of organising and confirming meeting arrangements. d. Running the meeting and following up Evidence of running the meeting.
BSBTWK502 – Manage Meeting Assessment 2 2. Organise, take part in and chair a meeting Evidence of organising and chairing the meeting. 3. Record and store meeting documentation Evidence of storing the records.
BSBTWK502 – Manage Meeting Assessment 2 4. Follow organisational policies and procedures Evidence of Meeting Policies and Procedures. Once you are ready you are going to need to: 5. Prepare for a meeting o Prepare meeting agenda. o Set meeting time limits. o Identify participants and send meeting invite. o Define your role in the meeting. o Book meeting venue o Confirm participants availability. o Send meeting agenda and request feedback. o Prepare your slides, etc. o Set up other tech. o Create a feedback survey. o Prepare for follow-up actions. 6. Conduct a meeting Evidence of conducting a meeting as the chair.
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