1.0 Introduction Digital information in China defined as information or records that are created in

Managing information as an asset, also known as document and records management or content management is information that companies must protect. The information can be in the form of audio or video tapes, images, documents, hard drives, reports or individual knowledge known as tacit knowledge in the business industry. The value of the information and not the company infrastructure is where the greatest opportunity presents itself. Companies must focus their efforts on increased efficiency to manage all areas of information as company assets. Through management of information as an asset, companies can allow the appropriate access to qualified or

The procedures that need to be followed when retrieving information for paper based information consist of finding out whether you are allowed access to the information, finding out where the information is stored if you are allowed access to it, looking for the information, taking it from its storage place remembering how it was stored for when the information is to be put back. The procedures that need to be followed when deleting information for paper based information consist of finding out if the information is confidential or not normally something that is confidential has address or names on it, if the information is confidential then it needs to be cross-cut shredded if the information is not confidential then it can be shredded normally. The procedures that need to be followed when archiving information for electronic based information consist of checking to see if the information contains legal information or long-term business obligations, checking to see if there is more than one copy of the information, if there is more than one copy of the information check to see if the extra copies can be deleted, if the

Storing information is essential for many reasons; these include easy access and changing readability for all reading levels, the level of detail you are able to store, the choice to have various copies of the information in case of loss and ease of transfer.

Objective 3 – A system that can ensure the safety of data from other possible circumstances that may result to corruption and loss of data.

by any means electronic or mechanical or by any information storage and retrieval system now

The main purpose of storing any information is for easy retrieval in the future when it is required. It is also part of a company’s business practice. Storing documents have to be done in proper procedure so that it is easier to find. Depending on the type of information, information can be stored in either fireproof cabinets for hard copies or hard disks or other electronic storage devices for soft copies.

Some of the benefits of electronically storing are that you can store vast amounts of information in a very small space, you can reproduce and disseminate this information at great speed, documents are easy to modify. Documents can also be searched for easily, and it is hard for the documents to go missing.

In chapter 11 Alexander Stille, explains about how past technology can retrieve the images and data more than the ones you can retrieve from modern technology. All this great information from the old technology is being refurbished to the newer technology where it can lead to an obstacle because if the data are not transferred correctly the information from the past can deteriorate. In the past, paintings that are hundreds of years old still look as new today as if they were painted yesterday but, in modern times we will save it in a smaller space that deteriorates very quickly. Our government and military in the past have tried to make the records digital but, the major problem is to restore records and emails. Military records were stored

Over the years, technology has become a major part for a business and for an individual as well. Technology has become so advance that it has made a major effect for the staff as well as for the customers. New technology has helped in many areas such as data and information storage, advertising, transportation and communication.

As computers became commonplace in the business world, data storage on using desktop software became the norm. This method is one of the most common storage mediums today, but there are drawbacks that should be known.

This happens in the reality as well because more information is being stored and circulated digitally through a variety of applications such as good drive, drobox, and etc.…

It is generally accepted that information is a vital commodity for the successful operation of today’s organizations. Nowadays modern business organizations are using computerized information systems in order to obtain such information. However as the technology advances rapidly the main issue is how can an organization should effectively use such an information system - which its management sometimes can be unpredictable - in order to effectively help the whole organization structure to improve and take the most out of it.

An information system is a base in today’s business world. Everything is electronic. In various businesses, the survival and ability to succeed strategic business goals is challenging without extensive use of information system. Businesses improve the efficiency of their operations in order to accomplish higher profitablity. Besides that, information systems are important tools available to managers for achieving higher levels of efficiency and productiviy in business operations. For an example, Zara uses the PDA technology to gather customer feedback and input.

Whether you keep hard copy or electronic files, safeguard this information and restrict access. –Author

Information collected digitally from computers or media storage applications has protocols that need be followed during the process. The order of collecting digital information mostly determines the life expectancy of information collected (Eoghan, 2004, p. 74). There is a need to change information