1.New User Policy. Original New User Policy Statement:.

Authorization is the act of checking to determine if a user has the proper permission to access a file or perform an action, after the user has properly identified themselves through authentication (Username/Password). Authorization is provided to users based on a job requirement or a need to know that allows them to access the required material. Authorization is usually determined when a user first gains access to a system but may change over time. If a change occurs that requires more or less authorization for a particular employee, the concerned supervisor should contact the appropriate authority to make the change.

The hospital will establish policies and standards that protect patient privacy of the health care information. These policies should determine levels of access to the EHR. The Cerner® system will provide many layers of protection. A major piece of maintaining patient privacy is managing access to the EHR. This is accomplished through password management. The system will require case sensitive passwords with mandated password change every 90 days. There is employee badge swipe access that automatically enters the user log in ID but requires the password be entered. If a user has not accessed the system in a designated time period, which will be determined by the hospital (typically 90 days) then the system will automatically drop the

Formal user access control procedures must be documented, implemented and kept up to date for each application and information system to ensure authorised user access and to prevent unauthorised access. They must cover all stages of the lifecycle of user access, from the initial registration of new users to the final de-registration of users who no longer require access. These must be agreed by IDI. User access rights must be reviewed at regular intervals to ensure that the appropriate rights are still allocated. System administration accounts must only be provided to users that are required to perform system administration tasks.

Guide to Enterprise Password Management National Institute of Standards and Technology (NIST) Special Publication 800-118. Retrieved from:

When deciding how to grant access to users, the main concept is limiting access. Users should be granted only based on level of permissions they need in order to perform their job duties. By placing users into groups according to their job titles in an organization, this will provide these users access to company information and resources in the network. These group assignments will allow an organization to give users only what they need to complete their job tasks and ensure that unauthorized access is limited.

The User Domain: is a network in which all user accounts are assigned using Active Directory. Only the IT Department can grant

The following questions would guide you on your way to implementing a good authorization concept.

The plan GHCC has drafted involves using their clinical data repository (CDR) as a basis for their EHR system. During this process Sarah noticed some troubling practices regarding the use of passwords in her facility. Five hundred passwords had been assigned to grant access to the CDR, around half of the passwords were inactive and many active passwords were openly shared among employees. Physicians didn’t see a problem with leaving their passwords taped to terminals, or sharing their passwords with residents. Sarah, drawing from HIPAA regulations and

As you all know as Nurses working in the healthcare system you know about H.I.P.P.A. It essential to try to protect patient’s health information from being purposefully or incidentally accessed and released without their permission. Having patient’s health information in out networked EMR system leaves patients health information potentially a risk of being accessed or breached. One way we have reduced this risk is all users of the EMR system are going to have a user name as well as a password. Anytime you go to access the EMR you will need to use these specific assigned things in order to gain access. You as an employee are not to share these with anyone else including other

A firewall will be used so that UN authorized users will be restricted. Parts of security will be different user account and password for each member.

HIPAA Security & Privacy Rule instructs entities who have administrative control over patient’s personal information implement technical and non-technical strategies to mitigate or eliminate vulnerabilities. Statue permits hospital and other entities to use any security measures that is judicious, pertinent, and effectively deployed ("HHS.gov," 2015).

mandatory and discretionary access control policies. ACM Transactions on Information and System Security, Vol. 3, No. 2.

Policy: “Limitation of the connection time to the healthcare systems network should be used to provide additional security. The authentication should be required after defined timed interval.”

When working in the healthcare system you have access to very important sensitive information. This information can be used to commit several crimes. An easy simple way to protect you and your patients are by using strong passwords. Strong passwords are considerably harder to crack or break and that’s even with the powerful password cracking software that is available today. Your health organization should have a mandatory password policy put in place. This policy will dictate that passwords must be strong, Is at least seven characters long, does not contain your user name, real name, or company name. Does not contain a complete dictionary word. Is significantly different from previous passwords, and also be changed after a set period of time.

In a world full of electronics it would only seem logical to have health records electronic. Not only are medical records efficient, reliable, and quick to access, new technology allow patients to access their own personal medical records with a simple to use login and password. “People are asking whether any kind of electronic records can be made safe. If one is looking for a 100% privacy guarantee, the answer is no”(Thede, 2010). At my hospital, upon every admission we ask the patient for a password for friends and family to have to have if they would like an update on the patient 's condition. We do not let visitors come up and see the patient without the patient 's consent. In doing these things, we help to ensure the safety and protection of the patient 's health information and privacy.