A Short Note On Direct Planning Of Project Communications

19 6.1 Strategic Risks ....................................................................................................... 19 6.2 Project Risks .......................................................................................................... 20 Stakeholder & Communications Management ..................................................................... 21 7.1 Stakeholder Assessment ....................................................................................... 21 7.2 Stakeholder Importance and Influence................................................................... 24 7.3 Community Consultation and Key Stakeholder Information.................................... 25 7.4 Key Messages ....................................................................................................... 25 7.5 Required Approvals................................................................................................ 25 7.6 Organisational Impact ............................................................................................ 25 Project Schedule.................................................................................................................. 26 8.1 Overall Project Schedule........................................................................................ 26 8.2 Staging of Works ................................................................................................... 26 Project Organisation

According to Ralph L Kliem as quoted in Effective Communications for Project Management. (2007, p. 3), “poor communications can have a costly impact on projects as they progress though project life cycles”. (Figure 1.2).

1. The communication plan helped with stakeholder management and also sending project updates in a medium expected by the stakeholders.

In a project the communication level is a very important part from the beginning to the end of project close out and completion stage. This method in the plan is extremely necessary and it is a needed tool that helps assist the project team, the stakeholders, and the executive team of Enterprise. This tool is effective and it makes sure all members involved with the project is on the same level of understanding, it makes sure all involved stays updated on the

Detail Job Descriptions and Communication Skills. We will gather job descriptions within the team and document the baseline communication skills required at each position. The job descriptions will be validated with Human Resources.

Communication is an important part of our everyday lives. Without communications skills, it is extremely difficult to preform many simple tasks. With one person describing to another the function to perform, there needs to be clear description of the task at hand. When dealing with software projects, it is imperative that the end user convey their requirements of the software to the developer. Effective communication skills need to be used in order for a software project to be successful. A lack of communication to define a software project will not only doom the project but quickly increase the project budget due to misunderstandings and rework.

-The reasons behind included the importance of being aware of the purpose of doing tasks and taking responsibilities as well as becoming motivated and inspired most specifically in connection with their own role in the project.The third way of communication was through social networks such as Facebook and Telegram:-The frequency of our communication through social networks such as Facebook and Telegram was three times in a week. During this type of conversation, we were trying to inform the staff of the status quo governing the project. -The information mainly included the statistical data about the progress, in addition to some qualitative results reported by the supervisors.-The format of the information included tables and charts.-The reasons behind was to take advantage of advances in social networks in order to make more progress in keeping the project and staff going forward by being informed of the current level of progress of the project.Activity 2D:Q1:What issuesmight you have with communication within your project?A1:The issues we had with communication in our project included, but were not limited to the following:-Language barriersmaking some of our international staff unable to understand and express theirideas with full accuracy;-Personal issues impacting the whole communication network;-Information not provided on-timewhich sometime led a large part of the staff to be unaware of the situation thus making them unable to do the right thing at right

problematic communications increase the chances that people will work with different information when performing project tasks, as well as decrease team morale and commitment to overall project.

3. Your project should be presented in report format and should contain an Executive Summary and a Bibliography. Use of Appendices would be appropriate.

Effective communication within the project team and between the project manager, team members, and all external stakeholders is essential” (PMBOK, 2013, p.515). The communication between the project manager and stakeholders was quite effective. However, the communication between the project manager and project team was infrequent and inconsistent. I attributed the fractured communication to gaps during the planning stage. For example, certain procedures include steps that weren’t validated and based upon assumptions. These gaps highlight the second interpersonal skill:

Communications planning activities identify the appropriate level of communication for each project stakeholder, what information should be distributed and the frequency of communications. This plan should also include the vehicle of communications (email, face to face meetings, etc). The risk of insufficient planning could result in failure to accomplish key project objectives, duplication of effort, and reduced stakeholder confidence.

Project Communications Management – identifies processes of communication to ensure stakeholders, users and project team are informed about the status of the project.

The purpose of this paper is to recommend that Project Management is a concept that focuses on the dynamic characteristics of a multi-facetted organization. In such a changing situation, effective communication is a characteristic that should be stressed and becomes the most important tool for the project manager and team members.

During the project planning phase, I can work effectively towards the development of project management subsidiary plans to execute, monitor and control and close projects. I will contribute towards the planning of the scope in assuring that the project includes all the work required and only the work required. I will do this by conducing interviews, focus group, facilitated workshops etc., I can clearly define and document stakeholder needs to meet project objectives that will be

This report was compiled by a team of professional project managers and gives an objective insight to the project in full.