Administrative Assistant Job Description

1401 Words Oct 29th, 2010 6 Pages
Administrative Assistant Job Description
Administrative assistants provide high-level service to top executives in an organization; they rank higher than typical secretaries. Educational requirements depend on the rank of the executive for whom they work, but associate 's degrees are typically preferred.
Administrative Assistant Overview
Ranking among the largest number of job openings in the United States, administrative assistants must have a strong knowledge of computer use and current office technologies. They are hired by companies such as hospitals, schools, corporate offices, legal offices and government agencies. Typically, administrative assistants are hired into companies to work full-time (40 hours a week).
Many of the
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15. May conduct research, compile data and prepare papers for consideration and presentation to the Executive Director, staff and Board of Directors
16. Set up and coordinate meetings and conferences.
17. Prepare agendas and make arrangements for committee, Board or other meetings.
18. Interact with the organization’s Board of Directors.
19. Attend Board, committee meetings or other meetings as requested in order to record minutes. 20. Compile, transcribe and distribute minutes of meetings.
21. Make travel arranPurpose of Classification:
Performs varied administrative work unique to the work unit requiring initiative and independent judgment. Incumbents work independently under general direction. Monitors budget and account expenditures, maintains official records, and implements administrative policies. Handles problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies and practices. Incumbents may have contact with high-level administrative offices requiring use of business vocabulary, tact, discretion and judgment.
Distinguishing Characteristics:
This is the fourth in a series of four classifications. It differs from the Administrative Assistant in that the major duties performed are administrative in nature and secretarial/clerical duties are performed infrequently. This classification is used for positions that perform and/or coordinate
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