Advantages Of Videoconferencing

Many business setups nowadays have their staff and experts spread out across various location. While occasional business meetings, which require traveling are also quite common. Many organizations now realize the competitive advantage, which video conferencing offers. Products being developed are being promptly introduced to the market, issues are resolved more quickly, everyone who is a participant in the decision does not have to travel just to be in a meeting (Denstadli, Gripsrud, Hjorthol, & Julsrud, 2013). Business communication is vital for businesses to maintain competitiveness. Videoconferencing eliminates the barriers of business communication and enables employees in different locations to view body languages, facial expressions and listen to voices. Video conferencing makes business communication vivid and easy, it will make it productive. Therefore, especially when doing business around the world, it is essential to have a video conference for business communication (Denstadli, Julsrud, & Hjorthol, 2012). The initial quantifiable and perceived gain of video conferencing was a reduction in travel expenses. Initially, many organizations paid for travel budget reduction and video conference deployment. Travel savings were a visible advantage of video conferencing, but there are more qualitative advantages. Other major benefits that video conferencing offers are increased efficiency and productivity, enhanced business opportunities and better management

Teleconferencing will be used to the maximum extent possible to communicate to stakeholders in out of town locations. This will help to reduce the amount of travel required and provide for an effective method of communication.

| Employees in geographically dispersed locations can work together in virtual teams using video, e-mail, and the Internet.

In a networked organization, "extensive use of communications technologies and networks ...renders it easier to coordinate across functional boundaries" (Pearlson, p.68). This is evidenced by the MIS organization at Mrs. Fields '. The MIS organization was divided into financial, sales, micro-systems and operations. It can also be argued that when Mrs. Fields ' Holdings, Inc. purchased La Petite Boulangerie and reduced their administrative staff from 53 to 3, this was made possible by absorbing the majority of the functions, including accounting, finance, and human resources into their existing organization. This was undoubtedly made possible by there is evidencing the importance of communication.

Mobile technology is continuing to change the method of how we practice business communication in countless ways. It is very common nowadays for most people to own their own devices and bring them to work. According to Smith (2016) “The number of mobile phone users is estimated to rise to 4.77 billion in 2017” (p. 1). This changes the options for day to day communication between individuals. Information can be sent with a simple text, an e-mail, video chat, and all can be retrieved on their cell phones or wireless devices. Quickly one can gather team members and arrange a one on one meeting. Previously before the advancements in mobile technology, one would be required to schedule and arrange a meeting in a physical location, in addition to finding the proper time that could work into everyone’s schedule. At times, there may have been meetings that may have required members from other countries or states, they would have had taken the appropriate means of transportation to attend the meeting. Even with the land line phones

These groups rely on technology to communicate with one another and to accomplish the tasks allocated by the organization. One benefit of a virtual team is that they use technology and this can help increase efficiency and productivity of the members. The virtual teams also assist in the development of intellectual capital. The composition of the virtual groups helps improve quality as well as the outcome. The other benefit is the efficiency of communication. Some of the challenges include the distance between the members. The significant distance may dilute leadership, weaken human relations as well as amplify dysfunction. Virtual teams are hard to manage especially when it comes to goal setting, task distribution, coordination and member motivation. Virtual organizations rely on trust that the other members will fulfill their roles since it is not possible to monitor them closely (Hoppe, 2011). The virtual teams may face some internet challenges such as slow internet or disconnection. This problem can be handled through the use of alternative methods of communication such as mobile phones. While making a virtual team, the team members should address all challenges which may hinder communication by coming up with all possible substitutes of means of communication. These organizations rely heavily on the internet for video conferencing and sending emails. However, when the internet fails, they

Video calls through the internet such as skype allows for instant communication between multiple people at the same time allowing for a bigger group discussion and at the same time keeping the team on the same page. This saves time and money due to removing the need to repeat instructions or

The essence of this article is noting the fact that virtual teams are only going to be effective when technology is involved. When virtual teams first started, there wasn’t much effective meeting technology available, but now there

The telecommunication process came about as the result of NASA creations to advance the technology that is available to businesses and spur growth in the United States. “Thirty-seven percent of U.S. workers say they have telecommuted, up slightly from 30% last decade but four times greater than the 9% found in 1995.” (Gallup). I found a frequently asked questions (FAQ) communication sample that NASA employees can use for their instant meeting audio conferencing. NASA has branches across the country, spanning both space and time zones, which can cause issues with scheduling meetings. NASA benefits from the research and development they put into telecommunication by being able to communicate across both space and time. This communication sample highlights the use of rich media technology channels to transmit information. In this instance, the rich media they are utilizing is the audio conference calls to transmit data heavy communication. The use of the FAQ sample also points to the organization’s use of technologically advanced systems to assist employees in communicating across a variety of platforms. The option of technology in organizations can improve and promote collaboration among team members, which is important when half of a team is at a different location than the other. For example, members of NASA Langley

According to Yigitcanlar, Velibeyoglu and Martinez-Fernandez (2008), there are a set of digital technologies which employers are seeking in order to improve on their outcomes and thereby maximize the stakeholders’ value. Among these technologies are those that are concerned with communication. Goode (2010) revealed that Australian employers have shifted from the traditional means of communication to the digital ones. Take an instance of electronic mails. Rather than writing letters to all employees to inform them about a given issue, Australian employers are now adopting the use of electronic mails, and this has increased the level of efficiency in the workplace tremendously. This is especially due to the fact that different types of resources including time and energy are saved. Another digital technology that has been applied within the Australian workplace is wireless network. A growing number of Australian corporate especially those that have a huge branch network are now communicating over long distances using wireless networks such as Wi-Fi. The same can be said about teleconferencing. Rather than holding the traditional meetings, Australian organizations are holding meetings and core sittings using what is called video conferencing. In general, managers and corporate stakeholders, regardless of their location, are using telecommunication technologies to communicate through simultaneous two-way

Years ago, the final draft of a document went through several stages. The first draft was typed on a type writer, edited for corrections and revisions were made. It took time for the document to be read and reviewed by several persons before all corrections and additions were made. Then, the final copy was re-typed with corrections. Through the use of computers, grammar, spelling, and punctuation can be corrected and changed within the document instantly as the person types. Mailing documents took time as well. Someone had to make a trip to the post office, purchase postage, etc. With the use of virtual meetings, money is saved by eliminating the cost of travel. Participants can be actively involved without leaving their own office or home. When there are problems or urgency, solutions and reactions can occur quickly. There is acceleration of decision making with the use of technology. Communication can occur anywhere at any time.

In our current age of technology, societies have been given the opportunity and capability of connecting across distances in ways that were impossible not too long ago. With computer applications such as skype, people can connect from opposite sides of the world. This has created a unique advancement in the way that businesses are run. Handling business with others who are far away is now easier than ever. Curtis (2011) says virtual teams have become so common due to their "potential for flexibility, responsiveness, as well as for cost and production efficiency" (p. 97). Virtual teams are an effective way to bring employees of companies together within the comfort of their own office or home. .

Technology has changed how humans are able to work together to achieve common goals by systematically changing the way in which groups are formed and subsequently changing how they are able to function effectively to achieve their goals. These changes have occurred in part due to computer mediated communication’s (CMC) role in leading a societal revolution, which has made people more closely connected (and thus able to share information and coordinate group efforts more effectively) than ever before (Class 11, Slide 3). Due to these advances, many barriers which once prevented groups from achieving common goals in the past (i.e. geographical constraints and difficulty finding like-minded members etc.), have been broken down. As a result, the

Technology and Globalization have changed the landscape of organizational functionality. The technological advent of virtual communication has created opportunities to collaborate with individuals anywhere around the globe. Globalization has provided organizations with several opportunities to maximize their profits by allowing strategic placement of operations in countries where resources are cheaper or more abundant. Capitalizing on these opportunities requires communication and coordination of global teams (Griffith & Harvey, 2007).

Since the beginning of the time, the most important method of communication has been the face to face communication (1). In fact, for a long time, face-to-face communication was the only method ever used. As the time passed many new methods came along with the use of letters, telephone calls, and emails. Even though with the improvements in such type communication, nothing like other types of communication has been able to change or replace the face-to-face method. Face to face is better than any other types of communication because it allows one person to see the facial expressions of another, you can tell whether if the person is telling the truth or not and it allows one person to express his/her feelings towards the person.