Analysis Of BJG Cybersecurity Consultants

2.4 Identify the personal information that must be be kept up to date with own employer

All of this information is stored and locked away in individual files in the manager’s office so that is not accessible for public view, all this information needs to be kept safe and secure to abide by confidentiality regulations. This information is only available to managerial staff when needed.

Information is logged on a spreadsheet and filed with the log number this is so the information can easily be found if required.

I ensure I follow practices of ensuring security by using correct storage of records ensuring that no one can hear confidential information for example phone calls , handover , returning records to the correct storage place, not removing records from the work place , signing records out. Also reporting any issues and following appropriate disposal

Current attendance records are held by frontline supervisors and a public drive visible only to those who have access and the Human Resource department. Training completion results are located with HR department and Workforce Management. They are usually able to send emails to supervisors and associates who have not completed trainings by the companies designated due date. Current stats are held by several individuals within the organization: director of process improvement, administrative assistants, managers and supervisors. Each of these individuals are able to access this information through reports and send the information out to the entire department to make associates aware of their standings. However, there is usually only a few employees who are designated for this

The choice on how to keep records can depend on the organisation size and resources and should be in line with the business needs. Some organisations might choose a mix of manual and electronic methods, keeping some hardcopy of important documents like photocopies of ID/Passports.

2.4 identify the personal information that must be kept up to date with own employer

None of the locations have secure systems in place to handle the necessary duties. Pay scales are varied so maintaining and organizing them is complicated and hand written, and then entered into the system by a payroll clerk at headquarters. Records for training and development are being kept on an Excel spreadsheet and stored in an insecure place by the training and development professionals. Recruiters are maintaining their own application information with resumes filed in a central storage area and applicant status tracking is recorded on Excel spreadsheets. There is no central file area for employee files. The managers responsible for tracking FMLA absences and requests under the ADA keep their own individual files. The compensation manager keeps records of job analyses, salary surveys, and individual compensation decisions on an Excel spreadsheet. Employee relations specialists keep track of complaints, grievances, harassment complaints, etc. in locked files in their offices (Apollo Group, Inc. 2011).

The main purpose of storing information is for easy retrieval in the future when it is required. Storing certain information may be part of company policy. There will be procedures in place in order to make sure files are stored correctly and in line with data protection. Depending on the type of information, information can be stored in either filing cabinets or electronically. Depending on the nature of the business, different types of information will have to be stored, for example a legal practice needs information such as court

Personal data should be processed fairly and lawfully, this can be achieved by asking the employees to use their information, on the employment contract.

Another reason to collect and record data is to comply with legal requirements and legislation, for example the principle of equality. If we have in our HR department adequate personnel records, we can make sure we are complying with the law and therefore

Legislation and Compliance – The company needs to collect data from our employees to ensure we comply with legislation and our industry requirements, for example a copy of an employee’s passport or visa to show right to work, evidence of a Doctor’s registration status. We also collect data pertaining to equality and diversity…

All the customers have to do is login and all the information will be there on the screen.

Personal data is quickly becoming a commodity in today's high technology world. This information is used by banks, investment and brokerage companies, credit card merchants, government agencies (local, state and federal), and consumer product-based companies. Most people probably don't realize the amount of information that's shared between companies, or how often it's done. Many companies sell and share customer data to help sell products and find out what new products they should produce. Other uses include gathering information about inventory levels to help better determine what types of products are bought at which store, when and how often. This can be used for inventory and production, to make sure that the store (or

Employers often have systems that contain employee records and performance evaluations. These info systems are useful for managers to communicate efficiently with employees by providing information that will allow them to better coach and develop their employees. This is very useful in achieving operational excellence.