Assignment 2: Recording, Analysing and Using Human Resource Information

However, Concur (2013), believes that an ‘automated travel and expense management solution cuts booking fees by 79%’ and this makes an extremely significant cost reduction to the organisation. Furthermore, they believe that using an automated system will take up to ‘41% less time to complete a single expense’ and be ‘21% faster’ to use an automated tool of this kind.

Identify suitable business data, data elements, data types, and resources, based on the following interview between a database analyst and a lecturer from Sutherland University:

Write and describe a variety uses organisations make of use of databases and the issues they face - P1.1

Maintaining accurate and objective employee records is an essential part of human resources. In addition to the fact that it is viewed as best practice to keep up precise records it is additionally a government law to keep up certain representative records. The national government orders what records you keep as well as for to what extent they should be kept. The Equal Employment Opportunity commands that associations keep workers resumes, work applications, demands for housing, advancements or downgrades, and execution audits for no less than one year (Morris, 2014). The Fair Labor Standards Act requires all data with respect to pay including time cards, remuneration, extra time,

There are several reasons why an organisation needs to collect HR data and are no different. During my review I have discovered the following reasons we are collecting this information and examples of information that we are collecting:

* HR data must meet the needs of stakeholders, senior management and line managers who want to know the whether the workforce is qualified, culturally competent and sufficient in numbers to serve the organisation,

Absenteeism is the term used to describe the rate of occurrence of habitual absence from work or duty. The company reported that there is a growing absence problem among the store’s staff. This can be considered to be one of the major issues to be addressed in the company’s performance management plan as absenteeism hinders productivity and growth. When employees are frequently absent from the

Information nowadays is shared by multiple departments which removes duplicate entries, reduces errors and improves the accuracy of data. The HR module gives a fully integrated data structure for the enterprise.

Use the Internet to research and evaluate two (2) commercial HR database systems for your organization. Evaluate the advantages and disadvantages of each system and, based on your knowledge of human resources and database systems, propose one (1) package that would fit the needs of your organization.

In the next section, “Recommendation to the Manager” will we come with a solid recommendation for the manager of using either spreadsheet or database to store their business data.

Why is records management important? Many people who are not pretty familiar with records might think too seriously about records management. However, people who are in business or the people who have their own business have to know about records management procedures enforced by governments around the world. For example, in the book “Intensive Records Management“ by >>>>>, we can learned about the rules of records management and the legal procedures that apply to it. Records management is important because of its ten most important reasons: to control the creation and increase of files or records, to reduce working costs, to improve the competence and productivity, to assimilate new records management technology, to make sure regulatory

With a manual procedure, human asset administration implies keeping monstrous measures of paper based job and timesheet information documents on each of your workers (McClure & Croft, 2012). Keeping up these sorts of records can be both tedious and wasteful and turns out to be particularly awkward when key job data is asked for by chiefs or finance staff. The HR individual dealing with the documents of the greater part of the dynamic and nonnative workers in the association turns into a bottleneck to other divisions ' entrance to data that ought to have the capacity to be safely shared over the association (McClure & Croft, 2012).

With the development of technology, information storage and management have been vital of importance. Information effectiveness and efficiency are determined by how well data is organised and processed. The term ‘data’ have been widely employed in different human activities, including science, business, education, law and the like. Here, data is a means for representation of facts, concepts, and instructions in order to communicate (Sumathi & Esakkirajan 2007). Nevertheless, if data management is ineffective, and relevant information cannot be found quickly, a large amount data will become a liability rather than an asset of an organisation; thus, tools used for data management give rise to the occurrence of database

* To satisfy legal requirement: every few months there is some request from the government sector to gather, maintain and reports lots of information back to them on how many people do we have in the organization, working hours, how much our expenses for the whole year, we should keep data stored in case information is needed to defend the company legal actions that could arise at any time

2.1. Management of security of personnel and employee through registration of personal information for easy retrieval and recording.