Assignment On Hardware Leasing And Its Effect On The Scope And Cost Of The Billing System

1.3 Describe ways the assessment and planning process or documentation can be adapted to maximise an individual ownership and control of it.

The replacement of software and working with IT and consultants may be a very challenging task, you can have multiple surprises. Management must be ready and willing to adapt to all changes in the processes. The data conversion can be a complex process and must be done one way for every location in order to be able to achieve efficiency in globalization. There are also risks of errors associated with the data entry.

The CanGo organization is lacking a Project Budget. The group is disorganized and unsure if the project can afford necessary equipment and resources required to complete the project. CanGo’s project team or the project manager needs to develop a project budget, including the goal of the project budget. The project manager will use this budget to help determine if the project is on track and the budget will be used by a number of personal as a guideline to fulfill project milestones. Aspects that need to be considered and included in the project budget are employee compensation, contract services such as hardware and software, equipment and supplies, and the budget should include overhead expenses. Overhead and indirect costs allow the project to absorb part of the administrative costs of the organizations daily operations. Many software options are available on the market today, such as

4. Now consider a second alternative for accumulating funds to buy the new billing system. In lieu of a lump sum investment, assume that five annual payments of $32,000 are made at the end of each year.

The first and for most important question is; how much money does the company have. Is the company capable to pay a large sum upfront for the equipment or only small payments each month?

7. Have a meeting of the project team or other stakeholders to develop a consensus of the ranking of proposals.

There are factors to avoid when planning a budget that may involve equipment requests. A key factor to avoid is the purchase of equipment that will not be utilized to it’s full potential. The use of the costs and quantitative justification should help to highlight times that an equipment request is not cost effective. Often it occurs that a type of equipment bought is either easily lost or not used. This can then lead to the following scenario; equipment is lost, so replacement equipment is purchased which then

The initial cost of the project will be the sum of the development, project administration, implementation, and financing functions. Development cost include IT system design, process planning, and feasibility analysis. Hardware upgrades, software development, infrastructure improvements are included in the implementation costs. Administration expenditures cover other costs such as training, furniture, network infrastructure, utilities, and insurance. Kudler expects to use this system for a prolonged period of time; therefore, the cost of the life cycle will need to be calculated also. Furthermore, the benefits of worker productivity gain, expenditure decrease, and employee utilization gains will also be calculated in the economic feasibility analysis. Once the initial cost of the project is determined, feasibility can be determined on the economic level. According to article, “Implementation: The operational feasibility perspective”, operational feasibility will be achieved if the following steps are followed. Step 1, managers and employee negative perceptions of change must be addressed openly. Step 2, positive factors for change must be reinforced. Step 3, the highest stress should be dealt with first. Step 4, change must start at the top of the organization. Step 5, informal and formal lines of communication should be used. All managers and workers should be involved or represented in the design.

Currently ordering processing is done online. The software and hardware used in this system are about ten years old. As such, order processing is a long, arduous process for the fifteen person staff. Upgrading this process to a state of the art system would cost approximately $2.5 million dollars, and it is a onetime pay in full internal charge to your SBU. It would also result in a reduction in the fifteen person staff by 7 individuals and reduce order

The selection of a new or add-on program is contingent on budgetary requirements. How much money would have to be laid out for training of staff or does the knowledge already exist in the IT department. BAL is a small company with 400 employees. The budget that would be required to purchase a new software package could seriously outweigh the need.

The introduction of online transaction processing and real-time customer information will speed up the billing process

You work for a small, local telecommunications company. In five years, the company plans to undertake a major upgrade to its servers and other IT infrastructure.

1.If a cost exists in contract can be used for the changed project, amend contract cost refer to existing cost.

Delaying the IT investment on the new system would have been the best option, since it is a good way to maintain costs down.

According to the Project Management Body of Knowledge (PMBOK) (2013), any individual that can or may impact, influence, or alter a project should be identified and have their interest documented. This is knowns as the identifying stakeholder method (PMBOK, 2013). When all stakeholders are acknowledged and their interest documented, they all must be managed continuously throughout the entire project cycle. Furthermore, a tailored process of engagement must be part of the management process to account for personality variances.