Essay about Benefits of Sending Fax via Email

Professional handling of mails is vital within an organisation since it is widely used for transfer of equipment and material in the business. Improper handling of mails could result in loss of business / customers / suppliers and economic losses.

Computerized method: The purpose of this kind of communication is to exchange information quickly, maintain security by password system, and build relationship. (Groups of works, 1914) In health care setting, this method can be used to diagnose online, for the awareness of people about the symptoms and prevention of certain diseases. X rays and other screening information can be sent immediately between hospitals which could speed up diagnosis. Reports and appointment can be sent through email which helps in saving time, for fast communication. In social care settings, emails, advertisement, care plan, records of visit are the examples of this type of communication. In early years settings, the messages and reports of children can be sent through mail which saves the time of parents. They can interact through it so it

In 1990, email was not a viable substitute as it was still a part of the research network and not commercially available. The only substitute was standard mail and facsimile. Therefore, in recent years, attractiveness has lowered due to the introduction of another substitute.

The availability of substitutes is medium mainly because there aren’t a large number of substitutes out there for express mail outside of the industry. Most next day deliveries are business documents, parcels, letters, ect, not typically cargo. So substitutes could include email and faxes, both are faster and cheaper than express mailing. Depending on the nature of the business, video conferencing or the old fashion telephone could be used. If the parcel is going somewhere local maybe could use bike messengers, or just hand deliver. There are also the second tier players, like RPS, DHL and TNT, while they are still in the delivery industry; they tend to specialize in areas other than express mail. With RPS, it is second day service at 40-50% less, and a business that does a large amount of overseas or international express shipments may want to substitute with DHL or TNT, who specialize and differentiate themselves in the international market.

E-mails, these work by the message leaving your inbox, it is then transferred to a number of servers before it reaches the other persons inbox. During this time it passes through a few servers, some of which save the email for future reference, faxes are another type of electrical message system, this works by drawing the documents through it, scanning them and saving digital images into memory. The machine dials the number, waits for acknowledgment from the fax machine on the other end then transfers the images using different frequency tones to translate varying shades of dark and light.

The fax machine is used to send copies of documents or important information to other businesses.

Laser printers are usually bigger than inkjet printers. A printer can print one sided or double sided. Most small offices purchase an all in one inkjet printer which means that this printer can print from a computer and can be used as a photocopier it is also able to scan documents and send fax through the internet. Printers need to be connected to a computer or computer network either wirelessly or through a cable to be able to print documents from one or more computers. Big company have often a range of different printers and copiers available depending on what is needed by the staff: fast big quantity printing or precise high quality picture and photo printing.

Outgoing mail needs to be checked before posted making sure letters are addressed to the correct person signed, dated, franked and stamped with the company address on the back of the envelope. Appointed staff needs to ensure post is taken to the

Fax Machines – When a fax is sent it immediately gets digitized and packaged in secure TCP packets and sent, they also use an analog data signal.

I looked at my calendar and noticed that today is your fifth anniversary. Congratulations! How is everything going? Do you have any questions? Let me know if you would like to sit down and review your 401k and benefits.

On the Quickbase.Intuit.com website, Anita Bruzzese writes about 7 Mistakes Managers Make When Managing Remote Workers and quotes FlexJobs CEO Sara Sutton Fell, “those who are proactive communicators and are self-disciplined may thrive in a remote location and see it as a reward for their performance.” Bruzzese adds “Many employees are already telecommuting with the amount of time they spend taking care of business at home.” Again we see technology has evolved and created easier environments for completing tasks. Why wait eight hours to forward an email that needs to be seen by several people? Within a few minutes, using a smart phone, pertinent notes can be added and the information

JKJ Property Services can use different methods and devices for their electronic communication across branch offices, such as E-mail, mobile phones, fax, text and instant messaging.

Why was the message that was sent to me in all caps? Is that a way of showing anger? Many get emails or texts or any forms of messages through electronic communication and have no idea what the message is saying or how their tone of voice is. Many have kids who just started using communication or haven’t started at all, and are wondering what to teach their kids about communication. The best solution to this problem is to teach using face to face communication. In the old days, talking face to face was the way to go. They would walk or drive somewhere and meet up just to have a conversation. Now a day we rely on electronics. Even though sending emails is easy, talking face to face helps understand people in a more formal manner. Are these

Volunteers received an email or a mobile phone text message as soon as their paper mail has been opened, scanned and sent as an electronic image to a secure digital mailbox, to which only the intended recipient has access. The staff is bound by strict confidentiality obligations. The service had 100,000 users in 2007 and has more than 300,000 users in 2011(Post&Parcel/Itella Group, 2011). Similarly, the Swiss Post from Switzerland lets its customers choose if they want their mail delivered at home in hard copy or scanned and sent to their preferred Internet connected device. Swiss Post also allows its customers to tell them if they would rather not receive items such as junk mail. And finally, the New Zealand Post has signed a licensing deal with digital postal mail provider Zumbox. The company’s software, which is said to be the world’s first platform for digital postal mail, enables the creation of electronic facsimiles of paper mail that are delivered online to users, based on street addresses (Jackson, 2011).

Most of the employers out there put all of their information online and to be able to apply for that job, you have to use a computer. That applies to submitting your resume as well. The days of going from business to business, filling out applications and turning in resumes are long gone. Nowadays when you go to a business to apply for a job, they tell you to go online to their website and apply there.