Bureaucratic Management Theory

Throughout the rigmarole of political history of the United States of America, the growth of the “fourth branch of government”, the Bureaucracy, has been a prominent, controversial topic. Peter Woll, in his article “Constitutional Democracy and Bureaucratic Power”, and James Q. Wilson, in his article “The Rise of the Bureaucratic State”, discuss this developing administrative branch. The Constitution has no written mention of an “administrative branch”, and today’s Bureaucracy is often tedious, corrupt, and even undemocratic. But such a branch’s development and expansion is necessary in order to keep par with an evolving and changing society.

Max Weber was a German sociologist who first described the concept of bureaucracy, an ideal form of organizational structure. He defines bureaucratic administration as the exercise of control on the

If group is deemed a reference group, consider how this group affects or hasaffected your lifepersonally and/or professionally? If you select any organizations for youranalysis, consider Weber’s five characteristics of an ideal bureaucracy and suggest which (if any) of the characteristics are directly applicable to your organization. From personal experience, examine the positive and negative ramifications of operating within a bureaucratic structure.

The bureaucratic era has been the traditional form of organization for more than a century, in simple terms described as hybridity, standardized operations and none flexibility inside the organization. The change to the post-bureaucratic is shown through personal influence, high trust relationships and the importance of the individuality of everyone (McKenna, Garcia-Lorenzo & Bridgeman, 2010). According to Kernaghan (2000) the characteristic of the bureaucratic era is “position power” and of the post bureaucratic “participate leadership”.

The most prominent model of bureaucracy was formulated by German Sociologist Max Weber during the nineteenth century. Webster’s model was formulated from the rampant patronage systems that existed during his time. Webster’s model proposed a solution for more professionally and efficiently managed merit-based organizations.Webster’s model however, represented a broad framework rather than an all encompassing model, complete in every detail.The central goal of Webster’s model was to make possible an optimum degree of control.Weber's bureaucratic theory emphasized the need for a hierarchical structure of power. It recognized the importance of division of labor and specialization. A formal set of rules was bound into the hierarchy structure to insure stability and uniformity. Weber also put forth the notion that organizational behavior is a network of human interactions, where all behavior could be understood by looking at cause and effect. He prescribed these five key elements(1) division of labor and functional specialization, (2) hierarchy, (3) maintenance of files and other records, and

The bureaucratic model of leadership is based on the concept of fixed duties that are maintained through a hierarchy of authority. Max Weber (1800) believed that organizations had one critical weakness and that was closely interacting with employees and simulating a family or community like environment. He believed that the only way that and organisation could be run was by separating work and pleasure and ensuring that employees followed a stick code of conduct which would be enforced and managed by more trustworthy and higher ranking employees. However while prominent for over a century the bureaucratic management model has become scarcely used in the last few decades as more and more organisations seem to be gradually reverting to pre bureaucratic values. Organisations like Valve and Google have cause the diminishment of the

However, despite Max Weber’s theory that bureaucracies are like iron “iron cages” that are a efficient form of administration. Prior to modern government reform patronage, spoils, and bribery were just part of the political environment for Public Administrators. In today’s, modern government Public Administrators are hired based on the merit and technical qualifications that secure the individual can carry out the duties of the office. However, Public Administrators are forced to work in a hierarchical organization

Bureaucracy was one of the most popular theories developed and is used in some modern organisations such as the NHS and the Police. Through the years bureaucracy has developed a bad reputation for de-humanizing jobs (Grey, 30) “In the ideal-type, people are no more than parts in a well-oiled machine –devoid of passion, prejudice and personality”, although some people prefer this structure (Handy, 22) “No one, it seems, approves of bureaucracy except, interestingly, lots of people in organisations who like to know where they stand.”

With the creation of new states and the intervention of government in everyday life of citizens necessitated the need for ideal-type of bureaucracy. Everywhere whether in developed or developing nations, bureaucratic structure is a common phenomenon.

Organizational theory studies the various variables that influence the behavior of an individual(s) working within an organization, but also, “prescribes how work and workers ought to be organized and attempts to explain the actual consequences of organizational behavior (including individual actions) on work being performed and on the organization itself.” (Milakovich & Gordon, 2013, p.145). Of the many approaches to organizational analysis, Classical Organizational theory has been, even to this day, extremely influential by focusing on more formal concepts such as bureaucracy, rationalization and scientific management. Although, over the decades organizational management has taken on a more human relations approach to getting more productivity out of employees, it is contributors like Max Webber, Fredrick Taylor, and Luther Gulick that laid down the basic foundation organizational theories by recognizing the need for control and procedures.

Bureaucracy is a staple for the society we live in. the definition of bureaucracy defined by Max Weber is that is constitutes the most efficient and rational way in which one can organize human activity, and that systematic processes and organized hierarchies were necessary to maintain order, maximize efficiency and eliminate favoritism. We see this in our businesses, government, schools, hospitals, banks, and every aspect of our society. There are always hierarchies in every aspect of life that show us who is in charge and has the power, and the ones below them. This system brings order and puts people in place to have an efficient society. Commonly, bureaucracy shows the hierarchical structures in a negative light due to the absence of individual freedom of initiative and the overuse of delegation. “Bureaucracies generally reward compliance, not defiance. In bureaucratic settings, one does not typically advance by being the defiant, rugged, and fiercely independent individualist of American folklore, but by going along to get along, being a team player, following the rules and procedures, and slowly climbing the bureaucratic ladder one step at a time” (McNamee and Miller 2013:171-172). In the Film “Office Space” bureaucracy is shown in a company called “Initech”. The film is about a computer programmer named Peter Gibbons who is a rather depressed individual who hates his job. During the course of the movie Peter becomes fed up with the bureaucracy and so he

Based on this right, the bureaucracy designed by Weber has clear division of labor; thoroughly indicated hierarchical relationship and pointed out impersonal relationship (Crozier, 1964). In the course of history, there have been various more perfect organizational systems, therefore, bureaucratic theory was questioned and criticized by many scholar. However, there are still certain organizations that use bureaucracy theory to design the corporate structure despite many critical views.

Max Weber in 1922 writes “Bureaucracy”, where weber believed that structured organizations is a formal, rigid authoritative figure, whereas Weber was referring to the types of businesses that ran their organization like a family type, informal structure. He believed that those in a managerial position should be appointed due to their levels of professionalism and expertise. “The principle of office hierarchy and of channels of appeal stipulate a clearly established system if super- and subordination in which there is a supervision of the lower offices by the higher ones (Weber 2007: p.265).” Weber explains in his writings that the old ways such as feudalism in his time should be done away with, and that society changes their structure to a more organization of hierarchical principle. For

In the early 1900’s, some of the first ideas were thrown together to allow an organization to flourish in the upcoming modern era. The first theories were known as scientific and classical management, which focused on three separate theories from Frederick Taylor, Henri Fayol, and Max Weber. The three theories have similar ideology in the fact that organization is driven by management authority, employees only source of motivation is money, and organizations are machinelike with employees making up the parts of the machine (Papa, Daniels, & Spiker, 2008). In the Prophecy Fulfilled case study, Mary Ann (senior auditor) takes on a management role with subordinates similar to that of Weber’s Bureaucratic Theory (Daniels 1987, pp. 77-78).

Early management theories adopted by such proponents as Henri Fayol, Mary Parker Follett and Max Weber are relevant in todays’ world. In this essay I am going to discuss about all three theorists and how their theories are still relevant for managers in the 21st century in meeting the challenges. In the classical approach to management there are three branches under it. They are, scientific management, administrative principles and bureaucratic organisation. Henry Fayol and Mary Parker Follett developed theories for administrative principles and Max Weber developed a theory for bureaucratic organisation (Schermerhorn et al. 2014, p.36). First we will be going through Henri Fayol and then Mary Parker Follett as they both made theories