Business Communication M1

Some of the examples of written communication are the letters sent to the patient, reports, appointments, notes, prescription. In social care settings, where there are old people, children, mothers. They cannot remember some things. So the written method helps them and helps service providers to remember import facts. The examples of written methods are the letters send to the family members, menu, and care plan. In early years setting, it is necessary for parents to know what is going on with their children.

Communication is a two-way process that takes practice and time to be fully effective and is very important in every aspect our personal and professional lives. We communicate every day of our lives both verbally or nonverbally. The process of verbal communication is the exchanging information by transmitting an idea, send that idea, receive feedback, understand the idea and the feedback and provide feedback to the person who sent the message. The main components of communication are context, encoder, message, medium, decoder, and feedback. The context could be social, chronological, cultural, or physical. The individual sending the message will

Effective communication is vital to the smooth running of a business and various methods of communication are used within a business environment to achieve this. Each form has various benefits to communicate effectively to their designated target audience. When communication is carried out properly it means the sender and receiver both correctly obtain the same information. Each

Letters – Letters should be structured properly, knowing exactly who there for, the date and any content appearing on the letter is presented properly.

Most businesses use more than one way to communicate internally and externally. This is vital to running a business effectively. Without communication, information would not get passed on, information that is potentially needed to carry out tasks within the business.

There are many ways to communicate other than straight forward talking which many people find more productive than having a verbal conversation. These include: -

1. written messages do not have to be delivered on the spur of the moment as they can be edited and revised several times before they are sent so that the content can be shaped to maximum effect 2. written communication provides a permanent record

Effective communication improves the quality of life of people. It is essential that efforts are made to enhance communication, time is made to listen and to

Another advantages of the communication cycle during my placement was the fact that it helped me to understand the other person clearly (staff). It allowed me to think before I speak and think how I am going to say it to another person. The speaker know the correct way to say it so the message is not misunderstood. It shows reflective listening. The Disadvantage of the

Written communication is the design of clear concise writing, meaning the organization of the paper is structured in a clear incisive manner. Written communication helps to preserve our thoughts or feelings. We tend to use this form of writing to reminisce with others, whether it be a family member, loved one, or general audience. Being able to express those feelings through written communication allows for capturing the memory, and setting the mood of the message being conveyed.

Written communication also has both advantages and disadvantages. The advantages being that everything is written down therefore can be looked over for future reference. However if the recipient of the written communication does not agree with what has been wrote it can become time consuming.

However, written communication holds many flaws despite how great it can be, for example, verbal communication provides an immediate response. Whereas, this is a strong disadvantage for written communication due to the lack of constant responses. Notes desk (March 8th) states, “written communication is time-consuming as the feedback is not immediate. The encoding and sending of message

“Written reports on the other hand give executives, managers, and supervisor’s detailed information as to their overall progress on projected tasks within different departments; and overall company goals” (Nelson & Quick, 2017, pg. 131). In addition, however, there is other types of written communications, such as memo’s and letter’s which give more adequate information when communicating officially, these being larger in span and theme compared to memo’s. “Thus, making the shortest kind of written communication to be that of form, which may be used to collect information inside or outside the organization” (Nelson & Quick, 2017, pg. 131).

Personally, learning how to exchange information appropriately using both verbal and nonverbal forms between the messenger and the receiver will increase my aptitude to overcome communication barriers. Communication has evolved over the years with smarter technological resources for networking globally such as social media, digital apps, virtual communications and the “cloud” a place to store all business information that is easily accessible in the palm of your hands, any time of the day. Although the evolution of communication has changed in the 21st century of business today, the most practical way to connect with others is in a social setting is by sharing human experiences through personal narratives which help to facilitate discussions.

This is a disadvantage because, somewhere along the line communication may be broken and the original message lost. Another disadvantage is that “formal routes usually require a written record, which may further restrict the flow of information because many people hesitate to put their thoughts or ideas in writing” (Wallace & Roberson, 2009, p. 18). A third disadvantage that Wallace and Roberson stated would be the inability of this form of communication to respond rapidly to changing situations. With these disadvantages one may think that formal communication should be abolished, but the formal communication channel provides unity, uniformity, and order within the police organizations (Wallace & Roberson, 2009).