Business and Administration Level 2 Unit 3 Assessment Essays

2386 Words Apr 19th, 2013 10 Pages
Unit three: Principles of managing information and producing documents Assessment.
Section 1 – Understand the purpose of information technology in a business environment
1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks.
One type of information technology that may be used to complete work tasks is Microsoft word which is used for word processing, making new documents and correcting previous documents. Another type of information technology that may be used to complete tasks is Microsoft Powerpoint which is used to create and maintain presentations to colleagues and customers alike.
2. What
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The procedures that need to be followed when retrieving information for paper based information consist of finding out whether you are allowed access to the information, finding out where the information is stored if you are allowed access to it, looking for the information, taking it from its storage place remembering how it was stored for when the information is to be put back. The procedures that need to be followed when deleting information for paper based information consist of finding out if the information is confidential or not normally something that is confidential has address or names on it, if the information is confidential then it needs to be cross-cut shredded if the information is not confidential then it can be shredded normally. The procedures that need to be followed when archiving information for electronic based information consist of checking to see if the information contains legal information or long-term business obligations, checking to see if there is more than one copy of the information, if there is more than one copy of the information check to see if the extra copies can be deleted, if the
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