Business and Administration lvl 3, taking minutes Essay

2381 WordsNov 25, 201310 Pages
Unit 32: Take Minutes Unit code: Q209 Unit reference number: M/601/2478 1 Understand the task of taking minutes at meetings 1.1 Describe the purpose of meetings 1.2 Describe legal and organisational requirements that may apply to minute taking 1.3 Explain the purpose of minutes as an accurate record of discussions and decisions The purpose of holding a meeting is to discuss topics that are relevant to the running of the business and to keep all working together towards the same goals. During the meeting it is important to record what actions have been decided upon, who is responsible and what the milestones and deadlines are. The minutes accurately record summaries of the discussions held and decisions made at the meeting.…show more content…
Honorary Secretary Information, Point of: the drawing of attention in a meeting to a relevant item of fact Intra vires: within the power of the committee or meeting to discuss, carry out Lie on the table: leave item to be considered instead at the next meeting (see table) Lobbying: a practice of seeking members' support before a meeting Motion: the name given to a 'proposal' when it is being discussed at a meeting Mover: one who speaks on behalf of a motion Nem con: from Latin, literally, 'no one speaking against' Opposer: one who speaks against a motion Order, point of: the drawing of attention to a breach of rules or procedures Other business: either items left over from a previous meeting, or items discussed after the main business of a meeting Point of order: proceedings may be interrupted on a 'point of order' if procedures or rules are not being kept to in a meeting Proposal: the name given to a submitted item for discussion (usually written) before a meeting takes place Proxy: literally 'on behalf of another person' - proxy vote Quorum: the number of people needed to be in attendance for a meeting to be legitimate and so commence Refer back: to pass an item back for further consideration Resolution: the name given to a 'motion' which has been passed or carried; used after the decision has been reached Seconder: one who

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