Business and Administration lvl 3, taking minutes Essay

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Unit 32: Take Minutes
Unit code: Q209
Unit reference number: M/601/2478

1 Understand the task of taking minutes at meetings

1.1 Describe the purpose of meetings
1.2 Describe legal and organisational requirements that may apply to minute taking
1.3 Explain the purpose of minutes as an accurate record of discussions and decisions
The purpose of holding a meeting is to discuss topics that are relevant to the running of the business and to keep all working together towards the same goals. During the meeting it is important to record what actions have been decided upon, who is responsible and what the milestones and deadlines are. The minutes accurately record summaries of the discussions held and decisions made at the meeting.
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Honorary Secretary
Information, Point of: the drawing of attention in a meeting to a relevant item of fact
Intra vires: within the power of the committee or meeting to discuss, carry out
Lie on the table: leave item to be considered instead at the next meeting (see table)
Lobbying: a practice of seeking members' support before a meeting
Motion: the name given to a 'proposal' when it is being discussed at a meeting
Mover: one who speaks on behalf of a motion
Nem con: from Latin, literally, 'no one speaking against'
Opposer: one who speaks against a motion
Order, point of: the drawing of attention to a breach of rules or procedures
Other business: either items left over from a previous meeting, or items discussed after the main business of a meeting
Point of order: proceedings may be interrupted on a 'point of order' if procedures or rules are not being kept to in a meeting
Proposal: the name given to a submitted item for discussion (usually written) before a meeting takes place
Proxy: literally 'on behalf of another person' - proxy vote
Quorum: the number of people needed to be in attendance for a meeting to be legitimate and so commence
Refer back: to pass an item back for further consideration
Resolution: the name given to a 'motion' which has been passed or carried; used after the decision has been reached
Seconder: one who

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