Cape Fear Valley Medical Center : Organizational Analysis

Use of an EHR presents major opportunities for the compromise of patient’s personal health information (PHI). The facility must ensure proper safe guards are implemented and functioning properly at all times. Employees need to be educated on the safety measures to prevent breach of patient confidential health records. Privacy breaches can result from misuse or improper storage of PHI by the healthcare professional, by third party payers, or by lack of proper encryption in the EHR system itself (Burkhardt & Nathaniel, 2014). The Health Insurance Portability and Accountability Act (HIPAA) is a law that holds healthcare facilities and professionals accountable for keeping PHI confidential, patients to control

There are a number of guidelines and procedures in place to enable me to do my job not only to the best of my ability but in a professional manner. Whilst on the reception area, there are procedures that need to be followed relating to various aspects of the job including correct procedures to greet visitors, answer the telephone, dealing with incoming and outgoing mail, booking meeting rooms as well as many other procedures. All of the relevant procedures are kept in a file at the reception area where any member of reception staff can revise them as and when necessary.

The hospital will establish policies and standards that protect patient privacy of the health care information. These policies should determine levels of access to the EHR. The Cerner® system will provide many layers of protection. A major piece of maintaining patient privacy is managing access to the EHR. This is accomplished through password management. The system will require case sensitive passwords with mandated password change every 90 days. There is employee badge swipe access that automatically enters the user log in ID but requires the password be entered. If a user has not accessed the system in a designated time period, which will be determined by the hospital (typically 90 days) then the system will automatically drop the

The plan GHCC has drafted involves using their clinical data repository (CDR) as a basis for their EHR system. During this process Sarah noticed some troubling practices regarding the use of passwords in her facility. Five hundred passwords had been assigned to grant access to the CDR, around half of the passwords were inactive and many active passwords were openly shared among employees. Physicians didn’t see a problem with leaving their passwords taped to terminals, or sharing their passwords with residents. Sarah, drawing from HIPAA regulations and

Cerner offers Skybox storage for the storage of patient information. It has an unlimited storage capacity and the data is uploaded once and then available in the Cloud at anytime and location. Data is located at the hospital site and at Cerner data center locations. This allows for file replication in the event of data loss or corruption. Military grade encryption is utilized with continuous intrusion monitoring (Cerner, 2015). Security standards are also built into the system to meet HIPAA standard. HIPAA training must be completed by each new employee and a signature must be obtain that the employee will follow HIPAA guidelines. Access to patient information is only given if it is pertains to their hired position. The hospital must develop HIPAA policies that are updated annually. User specific logins and passwords are utilized to sign into the system and they need to be changed at set

The department is divided into three bureaus. Operations Bureau, Support Bureau and Professional Services Bureau. Each bureau consists of various divisions and specialized units. The first bureau is the Operations Bureau which is

Trainer/Mentor for new employees in a classroom, hands-on setting for primary processing. Demonstrate proper primary database searches, interpreting results displayed, responding to display results, confirming passenger arrival and secondary referral procedure. Explain proper primary interview technique, travel document examination, security feature checkpoints, completion of required entry documentation and endorsement of entry documentation.

The hospital accounting department will also be off limits except only for those personnel that are authorized. Extra vigilance must be place on all medical record rooms, since the hospital still has paper medical records. All medical staff will receive training so that they understand the importance of HIPAA. This policy will guarantee that we have controls in place in regards to accessing patient information and staff access is monitored.

On the next line down, draw a line of boxes, one for each person directly reporting to the Department Head. Those are the supervisors of staff.

Departmentalization includes two parts Traditional Organization Structures and Horizontal Organization Structures. Traditional Organization Structures is divided three structures that are Functional,

No outside vendors, such as LEXIPOL, are used. The only outside sources that may be consulted are similar policies from other CALEA accredited departments of similar size and model policies from other law enforcement associations, such as the International Chiefs of Police (IACP). All policies are issued as General Orders and are numbered by Roman numerals. The policy manual is broken down into sections and policies are grouped into the appropriate section. The department also uses Standard Operating Procedures (SOP’s) that are not included in the policy manual. The SOP’s are usually more restrictive and do not give an officer much discretion. These procedures deal with common tasks that officers are required to perform and set out the way the department wants these tasks

Each new hire will be provided a hard and/or an electronic copy of the company policies and procedures.

The department, therefore, undertook various measures that created structural stability and growth, despite changes in leadership at various points since the last APR. In addition to the transformative merger between the UA and Banner that accelerates our progress, for instance, we streamlined the department by reducing the number of divisions from nine to six, with new (and impending) permanent division chiefs. This, along with the creation of Vice Chairs, led to

Specify in email, what new employee(s) needs to bring on first day (Example two photo ID’s).

Each department is responsible not only for the operation of the respective activity, but also for