CASE developed a systematic approach to managing 21st CCLC grants in order to meet all required components, while fully engaging all stakeholders in the process throughout the lifetime of the grant. CASE’s standard is to create a culture of compliance where stakeholders are knowledgeable about all aspects of the grant, have clear expectations of their roles in implementing the grant, and incorporate compliance measures into their daily program operations.
Through the Youth Prorgam Quality tool, data management, campus staff coordination, site visits, and technical assistance, CASE is proactive managing the 21st CCLC grant. Prior to implementing programming, all site coordinators will attend a two-week orientation. The objective of the orientation…show more content… The Cycle 9 Program Coordinator will maintain regular communication with site coordinators and district administration through weekly email updates, conference calls, monthly project meetings, and scheduled site visits at each campus. Monthly project meetings will serve as an opportunity for the Program Coordinator to share TEA updates, address any campus concerns, and share best practices on program implementation. The Program Coordinator will also provide ongoing technical assistance throughout the grant. CASE will require staff at each Cycle 9 campus to attend at least two professional development workshops per semester to learn about best practices in the field. In addition, the Program Coordinator will closely monitor the activities’ set-up and schedule in TX21st to ensure that submitted site schedules mirror actual programming observed during site visits. The Data Compliance Clerk will provide a thorough TX21st training to all site coordinators and monitor TX21st to ensure timely and accurate data are entered into the database system, and to conduct data analysis to identify any discrepancies. The Family Engagement Specialist will work directly with sites and specifically monitor campus’ parental involvement activities, as well as the number of adult participants