Communication and Closure Plan

Project communication plan defines the generation and distribution of a project documents among project stakeholders throughout the project (Clements, 2009). Project communication plan will allow stakeholders to have a medium of sharing information efficiently among the project team. It’s very important to share information for the successful completion of a project. As the Project Manager I will make use of the communication plan tool to provide directions to stakeholders, highlights

In an organization, it is of utmost importance to have clear communication channels between the various departments that are functioning. In the absence of proper communication, there will be lack of clarity in thought and action. Once a project is taken up, managers across both the teams involved need to communicate adequately the strategies to be followed, the implementation and the possible issues that could arise in the future in order to ensure that the deliverables are met within the timelines.

Communication is one of the most complicated aspects of project management. There are an infinite number of projects that has failed due to communication within the project team and the project stakeholders. Communication plan, and stakeholder management plan are one of the most important parts of project management. These two plans are the key for the project to complete successfully. There have been many organizations that do not implement or the stakeholder management plan and communication plan for their project.

Each member is to follow up the previous progress with stakeholders every week if necessarily.

Despite continuing problems with upper management the MMG Clinical team pressed forward with its Clinical Quality Improvement plan, as well as establishing new initiatives to improve patient safety and the reporting of patient safety issues. The MMG management team also implemented a strategy for which physicians, nurses and ancillary staff can report issues with patient safety without implications. In 2001, Evidence-Based medicine is initiated within the clinic system, a program of mentorship is established between physicians and

The project team will report to the senior manager the general progress of the team. They will give reports on event deliverable of the project. The other type of work reports that will be given will be the reports about the project to the project sponsor. The main initiator of the project will be reported to by the senior project manager on how the project is progressing. The team will receive updates from senior management and shareholders on any changes that will be required in the project being aware that changes may delay the project.

A communications plan. addressing how progress will be reported to the various project sponsors and executives

track project progress to ensure it is within the agreed scope and will deliver the required outcomes and benefits;

We will submit weekly milestone reports directly to the Chief Financial Officer (CFO). The milestone repost for the project will base on information in the Gantt chart. An agenda for the project team meeting will develop to work through some of the challenges while facing in executing the project. Update the scope of the project while having some changes in the executing phase. We will develop detailed lists of assumptions and questions that all the project team has related to the new scope of the project.

In order for a project team to succeed the form of communication must be open by creating the bond for expressing ideas, and understanding ideas. The act of managing cost, time, and risk management is an essential part of all projects. (Fottler, Kloppenborg, McAfee, & Nkomo, 2012). The technique of greatly executed risk management plan is an extremely strenuous task, but with perseverance, and dedication to the project team, all things are possible. Other ways that teams could maintain its current goal, planning, and execution is that they should be able to share any updates concerning the project as it occurs by staying in touch with every team member and that they are on the same page. Team members should encourage one another to follow up by making phone calls, through email communication this way each team member will interact with one another and this way there won’t be any miscommunication because without proper communication the

Communication plans are imperative in business when needing to establish objectives and to reach goals. In the process, effective methods of communication can be used to facilitate that the messages will arrive to target audiences. In the present scenario, it was confirmed how strong communication plans are the tools to better facilitate processes as sensitive as merging companies. This merger is by itself stressful to employees and management. However with proper communication strategy, the process can became as smooth as possible.

Ways to combat the lack of communication between the team, management, and stakeholders is to address all concerns as they arrive. Also, have a designated person to communicate the concerns of the stakeholders and team. The project manager, senior management, and stakeholders should have weekly, monthly, or quarterly meeting depending on the complexity of the project to keep everyone abreast to the status of the project. Having excellent communication among the participants in the project during the planning and execution stage can alleviate delays that may occur later in the project.

From the beginning of the project, everyone involved should establish which means of communication, type, format and the frequency they will need to be updated. Some will want a face to face meeting with a slide show presentation; some will want an email report or in house memos of what is going on and what is needed; some may just want a phone call or video conference to just let them know everything is good and still on track for completion on time.

Each project team should develop its own objectives for the project, plan the project and should report to the top management team on quarterly basis through the project managers. These quarterly meetings should replace the monthly product development meetings and the focus should be on progress of the projects along with money and resource requirements. Every attempt must be made to decide on any open issues during the meeting. If a reasonable decision cannot be made in the meeting then a time limit should be set for management to make these decisions. Project managers should

The primary audience of this document consists of the project team and the stakeholders of the project. It serves as a communication device and guides future project planning, project execution and control.