Computerised Management Information System in Students Result and Transcript Computation

1428 Words Oct 16th, 2011 6 Pages
COMPUTERISED MANAGEMENT INFORMATION SYSTEM IN STUDENTS RESULT AND TRANSCRIPT COMPUTATION 1James Agajo 2Ogedengbe Emmanuel 3Bagudu Igbekele Federal Polytechnic Auchi, Edo State, Nigeria
ABSTRACT:
This work proffers solution to the problem associated with the old conventional way of manual generation and issuance of transcript, Automated transcript system addresses the problem of excessive paper work, delay in transcript issuance, lack of easy access to document and data security. An analysis of the existing system was carried out , and loopholes associated with it were discussed, an Algorithm was generated to work out the sequence while a flowchart was use to represent
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[3]
A current transcript must be secured on every case each time the case is handled throughout the Appeals process. A current transcript verifies the following types of information: Assessments/overassessments
Payments
Module balances
Filing dates
Tentative allowances
Restricted interest transactions
Amended returns filed
A current transcript is generally determined to be one in which no more than 2 weeks have elapsed since it was secured. If there are indications that transactions may have occurred since the date of the last transcript, an updated transcript should be requested regardless of how many weeks have elapsed.
Every return or document input through the Automated Data Processing (ADP) system is assigned a document locator number (DLN) for control and identity purposes. The DLN is 14 digits in length, including a two-digit prefix, which identifies the Campus or Area Office that handled the input. The fourteenth (last) digit is the year of processing assigned by the Campus computer at the time of the original input. Examples: 55211-110-03622-1
28210-105-60025-4
Non-Master File accounts are processed with a “6″ as the third digit of the DLN. A detailed explanation for each digit of the DLN is provided in Document 6209, IRS Processing Codes and Information. [4]
Research of all IMF and BMF accounts is accomplished through the Integrated Data Retrieval System (IDRS). IDRS is a system that enables employees in the Campuses and the Area Offices to have instantaneous

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