Context, Dfd & Flowchart Essay

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1) Draw a context diagram for the expenditure cycle for AB Hi-Fi Suppliers Purchase Requisition Quote Purchase Order Invoice AB Hi-Fi Expenditure cycle Bank Supplier Payment Details Items Delivered Delivery Docket Accepts / Rejects Delivery Delivery Driver Prepare a level 0 DFD for the expenditure cycle at AB Hi-Fi Purchase Clerk Monitors stock levels Completed Purchase Requisition Inventory Purchase Requisition Approved Purchase Requisition Purchase Manager 1.0 Demand for Goods Commence ordering on receipt of approved purchase requisition 2.0 OrderingG oods Requests list of approved suppliers Purchase Clerk Quotes sent Opens Requisition Requests for quotes Purchase Requisition…show more content…
Supplier invoice with PO No. Accounts Payable Data Store Accounts Payable Clerk Payment File Monitors Stock Levels via predefined reorder points and quantities for each inventory item 2 Delivery Docket Stock levels drop to reorder points and automatically generates a purchase requisition 2 Delivery Docket Approved Suppliers Good Received Report Warehouse Clerk AP clerk enters PO number from invoice into the computer Forwarded to Whether to reorder goods listed on Purchase Approved suppliers email quotes to Purchase Clerk Warehouse clerk enters PO number from delivery docket into the computer Goods Receiving Clerk AB Hi-Fi's Bank / Bank Account Decides on Supplier PO Data Store Purchase Requisition Log on to computer and opens relevant purchase requisition Extracts PO status from PO data store PO Data Store Retreives previous day's completed goods received report Inputs PO No. from goods received report into the computer Extracts PO status from PO data store Transfers money from bank account to relevant suppliers in accordance with details in the payments file Relevant Suppliers Decision made to reorder, cancel , amend. Select option to create PO by ticking on a

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