Control Engagement Flow Diagram Of The Project Management Plan

This is to ensure that the necessary raw materials and physical resources are available at each stage, and that the workforce on site has the right skills for the scheduled work. The project management team will need to produce a series of planning documents that can be accessed throughout the project. Each member of the project management team must know their role and responsibilities, including which sections of the workforce they will be directly managing.

Each of the above documents are made by the project manager as a means to help the project run smoothly and for referencing as needed. It is essential that each participant understand his or her roles and responsibilities to ensure success. The project manager is responsible to ensure appropriate communication.

This document is an annotated outline for a Project Management Plan, adapted from the PMI Project Management Body of Knowledge (PMBOK) and IEEE Standard for Project Management Plans. The Project Management Plan is considered to be a “Best Practice” template by the ETS Enterprise Program Management Office (EPMO).

It is very important for a project manager to have a planned route to follow each step of the project. “By failing to prepare, you are preparing to fail” (Benjamin Franklin, n.d.). This saying by Benjamin Franklin should be the key mantra for every project manager. Lack of planning and preparation means a lack of planned route for the project team to follow. This is a perfect recipe for the failure of a project. Therefore, planning and preparing for every step of the project is very important. A planned project has a life cycle of its own. “Project life cycle is the series of phases that a project goes through from its initiation to its closure’ (Timothy J. Kloppenborg, 2014). Thus, a project has five phases – project initiation, project planning, project execution, project monitoring and control, and project closure. All of these five phases are very important for the successful completion of a project.

There are many different aspect that will have key roles in the project management process. The presence of triple constraint will impact the project process. The relationship between the project scope, cost, and time will determine what changes will be implemented. These factors also impact the quality of the project and the knowledge of this will aid in the decision making process. The initial planning process of a construction project will be examined. A statement of need, goals and objectives, the stakeholders and project requirements, and project scope must be outlined. All of these areas will aid in the initiation and planning phase of the project. To ensure a smooth completion a project manager must understand the constraints involved and the development of the initial plan of the project.

A Management Information System is a computerised system that is used to organise, evaluate and efficiently manage departments within an organisation using data that is generated from departments. A Management Information Systems consist of hardware, software, data, procedures and people. Information systems are important as they help to ensure regulatory compliance and they give support to make better decisions for the business. They help to identify any issues within the business.

Part of the planning process of a project is developing performance expectancies for the project team with the purpose of successfully completing the endeavor. A project manager must develop specific plans that guide team members through project process in a systematic approach, provide the tools that will be needed to skillfully complete the project, and ensure that the client’s requirements are met with the finished service. Establishing a procurement and change management plans supplies structure in which resources can be purchased and adjustments can be made to the project. Ethical and human resources considerations must also be taken into account, especially if staffing is accomplished in different countries. All of these elements supports the planning process of the endeavor and establishes the standards in which the project is accomplished.

Understand the varied project metrics that should be identified and documented in order to manage/organize a change

To control the process of a project and manage the operation of a project, the theory of project management life cycle is widely used in nowadays business administration. Treating the whole time dimension of the project as a life cycle, project management life cycle separates the project to some steps and uses checkpoint, milestone and base line to control the operation of the project. This article will be a general introduction of project management life cycle theory and will use an example to show the practice of project management life cycle in a real business project.

P2: Produce a project management plan that covers aspects of cost, scope, time, quality, communication, risk and resources

With every project comes the uncertainty and risk of unrealistic deadlines, communication deficits, scope changes, resource constraints, and goals that are not well defined (Heldman, 2005). Changes will occur during a project and management of changes are crucial to reduce cost overruns and project delays – project managers can use control techniques to mitigate and control these conflict. The biggest challenge is to ensure that all stakeholders agree to use of such techniques and to have a well-defined process during the initiation process. This is critically important to ensure everyone is on the same sheet of music and the expectations of the projects performance are established.

For successful project management, there is a need to have a good project implementation plan, which, is a single document that specifies the duties, dates, and who is in charge.

In order to implement these procedures it is important for the organisation to apply stakeholder’s perspectives.

The Project Management Plan (PMP) provides the general overview and establishes specific strategies and milestones for the preparation of study notes and delivery of presentation on the topic “Developing the Project Team “. The PMP will define the project 's requirements and expectations. This document will be updated as required, if there is any change in the subsidiary management plans.

The project plan is primarily the contract between the Project manager, Executive Sponsors, Project team, and any other management associated with the company, or may be affected by the project.(www.projectmanagement.com) The project plan is comprised of the scope, risks, goals, how to achieve said goals, and anything that may pertain to the project.