Definition Of File Based Database

It is essential for organisations to keep up to date and accurate records to ensure efficient

Identify and discuss the serious data redundancy problems exhibited by the file structure shown in Figure P1.9. (This file is meant to be used as a teacher class assignment schedule. One of the many problems with data redundancy is likely occurrence of data inconsistencies-two different initials have been entered for the teacher Maria Cordoza.)

* Describe the role of databases and database management systems in managing organizational data and information.

UNIX systems use to use flat files for storing data. Word processors and spreadsheet software can create flat files. Health Care facilities might use this type of data file for posting employee phone lists.

data are stored as files on internal devices (like hardware) and shared/managed through intranets and HRIS; this include electronic appraisal forms and self service systems.

One way a filing system is created is by using the computers server on the network in which employees have access to the employees will create new folders for client files, this means that every time a new company partners up with the business i.e. for a potential deal, a new folder will be made in the company’s name under client files on the networks drive for the company’s relevant documents that will be stored here. By clicking into this it gives an A-Z list of folders of all the clients the business has worked with, we can the click into the folder and store or retrieve relevant information about the company such information might include documents based on whether the company is credit checked etc, this makes it easier to locate information in the future as it has been stored specifically in a file in which we will know where to retrieve this from when the relevant documents are needed in the

intention of being held on a computer system, database or relevant filing system. Data in something

Q1: How is a file processing system or spreadsheet different to a database system? What disadvantages does the database approach address.

From my point of view, the computerised system is one of the best ways to save the data. It saves the storage space, helps the environment, reduces the costs of the company, the information is easy to find and move, and easy to sort, and they can create reports witch can be run to show certain figures.

The idea of this assignment is to talk about the importance of managing data in any business activity, but specifically the one which is of most interest to us is related to HR practices: how to act when we manage data, how to collect this information and how to store the documents.

The two main methods of storage are manual and electronic, both methods having their own benefits. The data can be used for analysis to assist the organisation fulfil its future goals and overall vision. All data must be stored in such a way that it complies with the regulations put in place by the government. This not only protects the organisation, but each and every member of the public.

The system must be easily understood to others who may need access; creating only the records that are necessary, using a sensible and logical naming system, keeping the files and records up to date by sorting them regularly are ways to keep the system productive, simple and efficient. Faster filing and retrieval,

The purpose of this document is to establish a framework for the implementation and maintenance of an appropriate records management system. Innovative Widget is committed to maintaining a records management system that meets its business needs as well as its legal and accountability requirements.

Databases allow us to easily store and retrieve data in a purely digital format. The strength of this is that large amounts of data can be stored and retrieved with minimal effort on the part of the user. Opposed to manually flipping through files, one can quickly pull up the requested data through a computer program. Many systems that were conventionally paper and file based have been converted to a digital format which are now stored in one or more databases.

According to Rouse (2006), “Computer databases typically contain aggregations of data records or files, such as sales transactions, product catalogs and inventories, and customer profiles” (Rouse, 2006). Databases can hold a sufficient of information that are deemed