Different Types of Documents Produced in a Business Environment

The Data Protection Act (1998) requires that personal details and information must be kept secure and confidential. Confidentiality is necessary in any Health and Care Social setting because it maintains between the individuals and the organisation. An environment of trust encourages people to be open and honest with those who care for them. They provide all the details necessary so that they receive the best care possible. The employers are accountable to the regulators for protecting confidentiality .Preserving privacy and confidentiality is essential so that they do not risk the discipline of being struck off a professional register. Each member of the staff has a responsibility to ensure that the care record are accurate recorded. A clear information will aid patients to participate fully in decision making about their

Data Protection Act 1998 – gives individuals the right to know what information is held about them, and those that processes personal information must comply with eight principles, which makes sure that personal information is fairly and lawfully processed; processed for limited purposes; adequate, relevant and not excessive; accurate and up to date; not kept for longer than is necessary; processed in line with your rights; secure; not transferred to other countries without adequate protection;

One of those being that information does not breach security protocols (e.g. not sending out a document you’ve produced without it first being approved by your manager). Another being storing of business documents for example filing cabinets we use being locked; only certain staff have a key to open this cabinet. Also, protecting documents, for example password protection… certain documents that contain peoples personal information or confidential data have passwords on them so you must know this password to open the document. Finally, read-only access (e.g. if a document is in use at the time, no one else can open it and edit it, they can only open a read-only

Describe how to complete and maintain documentation in accordance with organisational procedures, in relation to:

The business must implement and maintain a good document discipline, i.e. no paper should be left laying around for unauthorised

Identify relevant legal requirements and procedures covering confidentiality data protection and the disclosure of information.

The DPA will cover information we request about ourselves, and another piece of legislation, the Environmental Information Regulations, cover requests for information about the environment. The public sector can refuse the request if the information is sensitive or the costs are too high.

When working it is good practice to ensure during handovers that only the staff working are present and not

It is the responsibility of every employee to ensure all confidential records are kept secure. These must be stored in a locked cabinet or locked area which is accessible for each person we support to access.

Personal Information comes under the Data Protection Act 1998. We have to make sure personal Information is confidential. We have to know how to handle the personal Information, agreed ways of working, policies and procedures are all legislation frameworks. The Information should be processed fairly and lawfully. The Personal Data should be processed for limited purposes. The information should be adequate, relevant and the information should be for the purpose of whom the information is processed for. The information should be kept up to date and accurate. The information should not be kept longer than intended for. The Persona Data will be processed in accordance with the rights of data subject under the Act. Measures are in place to avoid the information being lost or unauthorised and unlawfully processed or damaged to. The Personal Information shall not be transferred to another country outside the European Economic Area unless that country ensures an adequate level of protection for the rights and freedoms of data. Personal Information may be shared with others, consent is needed to do this at all times from the Individual or in the case of an emergency, abuse, or if neglect is suspected. If the Individual is mentally

Information Commissioner’s Office (2012) Introduction to The Data Protection Act 1998. [Online] Available from: http://www.ico.org.uk/~/media/documents/library/Corporate/Research_and_reports/ico_presentation_EVOC_20120528.ashx [Accessed: 11th October 2013]

All of the staff need to make sure that confidentiality is paramount. Staff have to read and understand the Data Protection Act of 1998. We have to make sure that we are clear about our standards of conduct, that we are expected to meet. We are encouraged to use the codes of conduct to maintain our own practice

Organisations are required to keep data to meet legislative and regulatory law, such as pay records to supply to HMRC for tax and NI contributions and records of training given to staff to confirm with Health and Safety Act and Fire regulations.

They are to be treated as confidential and kept secure as per Privacy Act 1998

The Data Protection Act 1998 is a piece of legislation that controls how an individual’s personal information is used by organisations, businesses and the government. This Act ensures that HR departments only collect data from individuals is covered by what we are allowed to collect under the Act, relevant and not excessive, we must also be sure that data is not stored for longer than necessary. We must ensure that data is stored securely and confidentially; and that we are open about the reasons why we are collecting and storing the data.