Effective Communication : The Importance Of Formal Communication At Work

Communication is one of the main things humans do in their day to day activities. Scholars define communication as an act of exchanging information between one another and understanding the meaning of it (Semenescu, 2016). The four mains types of communication are written, verbal, non-verbal and visual. Humans communicate to establish relationship, build foundation for planning, socializing in general and motivating each other. Communication can vary in different settings. For example in personal context, communication style used is more relaxed, which means that informal language is used. However, in a professional context, communication style used in more focused on workplace. Therefore, the language used is more formal so as to show respect

Formal communication is used in a professional setting where members of staff are required to speak in a certain way that can be seen to be acceptable and respectful. Which speaking in this way allows them to be understood by the majority of people therefore it doesn't create communication barriers such as the way jargon might do. An Health and Social example is When a Doctor uses formal language when speaking to a patient (service user). They tend to greet and address them in a respectful way by using names such as '' Mrs or Mr '' to show how much they value the service user. In this instance, the service user will feel appreciate and wanted. Formal communication is effective in the sense that it's seen as professional but it can also have

There are two main contexts in which we communicate; formal and informal. In the context of communicating formally we communicate using; Standard English, correct grammar, corrects posture, eye contact and good pronunciation. We often communicate formally when communicating with someone of a higher authority; this shows that you respect their higher position; this is more likely to be in a formal setting such as a work place or educational establishment. However when communicating informally we use different skills such as; use of slang (informal English), more relaxed posture and general chit chat. We often communicate informally when communicating with someone who is familiar e.g. a friend. This is more likely to be in an informal and relaxed setting such as in the playground or in town.

Formal communication would be used by professionals talking to other professionals, in a reception area and in a meeting. Formal communication is effective in these circumstances as you’re more likely to be taken seriously.

Communication skills are very important no matter where or who you are. Communication within a workplace can determine whether a business or individual is successful or not. Understanding effective communication in a medical setting helps hospitals and doctor offices develop a work environment that is able to communicate effectively with coworker, patients and doctors in order to take of the patients needs. Listening, clarity and Patience are three main keys to effective communication within a workplace. In this paper, the author will describe an experience within the medical field work place where communication was effective.

In this report I will talk about four different ways of communicating, the four different communication styles are written communication, non verbal, verbal and computerized. Communication is something that everyone does without even thinking. Communication is giving information either verbally or written and the person receiving and obtaining the information. This process is an ongoing process such as one person may say something and in turn you may say something. Now you both have gain new information. This can happen in the simplest conversations such as ‘How

Informal workplace communication is any kind of interaction that takes place in the workplace outside of office memos, emails, phone calls, letters, presentations, fax or any medium prescribed by management. (Reyes, 2014) Formal communications within an organization are those that take place through well-known channels. (Management, 2013) Formal communications would also include all of the paper-based and electronic communications that are available to members as well as the meetings that take place. (Management, 2013) Informal communications are those that are not based upon any set measures. (Management, 2013) For example, teaching with hands on by showing each member of the team how to play each play as a team. In today’s

An example can be when you are speaking to a friend of yours and he verbally refers to how exhausted he is. He may also later in the conversation begin to yawn. These two cues would tell you that they are extremely exhausted and the conversation would end. If a person did not properly interpret these messages they may find themselves having a difficult time communicating, due to the internal noise of your friend, and would not be a proper conversation. I believe that communication can be distorted or disrupted in many ways within a business setting. The one element I feel would really cause trouble would be channels. Channels are the methods of communication that are available to be used to relay information to another person or persons. These can be email, text, in person speaking, video chat, and even memos. When sending an email in a business setting we may not be as skilled in explaining certain subjects or can be misunderstood. I have personally experienced situations where I said something that could be taken as a negative response or a positive but was taken in a positive way. I believe that it would have been due to my non-verbal communication taking place. If I were to have sent an email it may not have been the same story. Choosing what channel to communicate in a business setting can be crucial on how others may perceive the

Casual conversation is usually used inside an organization for connection between associates. A few examples of everyday communications may include mail Instant Communications, business dinners or simply talking with somebody within the area. Official communication is usually used to speak with upper-level management inside the business and upper-level stakeholders. A few examples of official connection may include group meetings, evaluation meetings, audio or video conferences (Fuller, Valacich, & George, 2011).

We are living in an era of constant change. Because businesses are becoming less dictatorial and more social, the understanding and value of communication are growing daily. We must consider the little things often underrated because they are small; the fine points on how to communicate and interact with others on a professional level, regardless of our position or occupation.

Therefore, effective communication within an organisation is essential for the successful exchange of information between staff in both formal and in formal contexts. (Buchanan 2016, p. 287; Daaneci-patrau 2011, p. 489). Organisations group employees according to their position in the company and the work they perform. An organisational chart identifies the chain of command in the organisational structure and indicates the direction of flow for communication between employees (Pride, Hughes & Kapoor 2015). Essentially, written communication is used in organisations to provide staff with important information, detailed instructions, formal requests, and to provide feedback (Daneci-Patrau 2011, p. 490-

Depending on the situation, there are formal and informal communication styles, thus at the Daly City Police Department, you can expect to have meetings, informal talks or notes, written declarations, and group discussions. Though some communication styles overlap and get messy, there are room for improvement, thus allowing managers or leaders to find innovative ways to communicate with their workforce. In order to create a better communication dynamic, the department would benefit from 3 improvements: 1. Communicate clear and concisely to the intended audience. 2. Make sure all necessary personnel are informed at once. 3. Create the ability to find

I believe communication can affect quality in relationships and work. Poor communication skills waste money and time, results in loss customers and can lead to conflicts. There are 4 types of communication. Which are verbal, non-verbal, written, and visual. Verbal communication includes meetings and interviews. Non-verbal communication is posture and facial expressions. Written communication includes handwritten or typed words. Visual communication includes illustrations, pictures, and films. People can choose either of the 4 types of communication to communicate with one

Non formal communication plays an important role, it brings out teething issues faced at the work

Communication should be clear, concise, and succinct to avoid any room for misinterpretation; Negative nonverbal cues such as, facial expressions, hand gestures, and body language, could discredit the person-to-person conversation. Communication scholars argue that one should not assume that more communication is equated with better communication (Keyton, 2013, p. 154), especially with the added use of nonverbal cues. It is understood that interpersonal communication is important, but whether it changes the landscape of a business for the better is another question, altogether. There are both formal and informal communications in the workplace; Formal, dealing with work decisions and the latter, dealing with friendships and non-work-related banter.