Effective Time Management Procedures : Clear Communication Processes And Procedures

The methodology is created to define and assume how to use the features, set up tools, and guide user tactics. Discord is used to communicate via virtual networking, and created to simplify the communication process of the audience. It is imperative to perform the need analysis of the audience.

Online collaboration tool,helps smooth run of the project. It manage and facilitate the process of collaboration with team members and others. Online gives is also great because it keeps everyone informed and up to date on a variety of project progress. Everyone is able to engage on the discussion any time ask for assistance anytime and anywhere the person.

Telecommunications is imperative to virtual teams. Without telecommunications, the internet, wireless, and mobile technologies, virtual teams would cease to exist There are many digital media collaboration platforms that can allow virtual team members to share documents, have discussion, share knowledge, and manage projects across locations and teams. One digital media application is called Basecamp, which is a virtual project management platform that is easy to use and can be organized by specific topic, message, or subject matter. Another digital media platform is Zoho, which is a CRM tool that provides collaboration both internally and externally. It runs on the cloud and is helpful for virtual teams on the go. Campfire is another platform that sets up chat rooms for real time collaboration. Furthermore, these forms of digital media allow team members to not feel isolated and solve many problems in terms of communicating, generating and sharing knowledge, and project

The technology used, Google Docs for collaboration, brainstorming and final deliverables, Google Hangouts for weekly and biweekly conferences, email and text messaging allowed each team member to stay up with the

The most commonly used form of shared group work tools in the modern business world is online tools that enable group collaboration. While there are several kinds of online collaboration tools that have been designed to offer varying features to users, they enable users to work together in a relatively easy and efficient manner. The emergence of a variety of online collaboration tools and applications has strengthened the power and convenience of joint efforts between individuals in a simple way. The efficiency of these online collaboration tools is attributed to their ability to facilitate various processes such as information sharing, tasks coordination, document management, and communication between

In network communication system, every team member communications with every other team member. (Kisielnicki, 2011)

Using collaborative virtual workspaces will generally benefit an organisation by allowing the most skilled groups to work on projects no matter where they are. This also means that expensive travel costs can be cut, since groups can work together at any time of the day and don’t need to physically meet up with one another. It also has the effect that group members can work at times that suit them best as they will have access to the information when they need it (ed. Young, 2010).

The first major challenge is communication. Team members from entirely different cultures are required to communicate to get the work done. Within the team, there are many communication preferences such as using E-mails, Instant Messaging, Skype, Video Conferencing, and discussion boards. My job as a leader is to consider each member’s strengths, weaknesses, and that some of them have never experienced being in a virtual team. That is, I will evaluate each communication preference and choose one way to ensure effective and efficient work. In my opinion, using E-mails or Instant Messaging can be difficult in cross-cultural communication because there are no visual cues to help people avoid misunderstanding and build trust. Although Internet

However, video conferencing is not without limitations. In an organization, besides the teams do their work face-to-face, virtual team is a popular model nowadays. Virtual teams are teams that use computer technology (video conferencing, e-mail) to tie together physically dispersed members in order to achieve a common goal (Organizational Behaviors, 2013). So, teams face technical problems. Due to low quality of connection and limited number of users at the same time, these meeting or interviews that are held by video can be interrupted. As a result, video conferencing should not be applied for an important business meeting. Secondly, using video during work can make employees have less social rapport and direct interaction among members. Particularly, each individual gets trouble transferring information in organization and the company does not have direct supervision of employees. Finally, most organizations

The Teamware model is addressing issues of, data should being viewable by team members at different workstations. Support for more than 1 development, and for large data sets. Consistency is measured by the software 's ability to notify the designer of changes that will affect their work. Also, the ability to make a part of the Software un-editable. Concurrency, allows a group to work on the same task simultaneously while using the same data. Also, to provide monitoring of users and modifications, and granting varying access levels to users as needed. The Groupware model is seeking to address the deficient areas of allowing feedback, and email with features such as new mail notification, email blasts, urgent feature, and time stamping. With regards to time management, allowing meeting requests to be placed on a team member’s calendar. Two independent coders evaluated the 4 CASE tools. The disagreements were reconciled by

Another great product that is out is known as “AtTask”. This software gives you an enterprise work cloud environment. Some features that are included in this software is the ability to view all work requests in one area and compare them. By doing this it gives a person the advantage of looking over all requests and looking at them side by side instead of flipping back and forth through pages. It has the stand features of tracking the time of a project and comparing the planned time vs. the actual time spent. Unlike activeCollab, this software has the ability to customize a dashboard, this could include the projects that you are currently working on, with up to date notifications and reports. This dashboard can also be transferred over to an Ipad so you can view the project on the go. An additional feature to this product is uploading different types of documents for your team members to view and store. The documents can be organized, shared, reviewed, and eventually approved/disapproved. Along with the different features that AtTask provides it also has many other software integrations such as the use of Outlook to collaborate with your fellow team members. For document sharing it connects with cloud based programs such as Google

There were several forms of communication used throughout our project. Some included communicating in person as well as communicating after class. However, when we began to work on the interview portion of the assignment, we were all very busy and could no longer meet face-to-face. This is when we decided to keep in touch through technology for future references. We did so by communicating through an app called Groupme. By utilizing this app, we were able to control, organize, and plan for all of the tasks required.

In the proposed system is the project leaders can sit at his system and communicate with, programmers and can also maintain the user in time, user out time. He can chat about the project going on with the programmers. This project also maintains offline messages. The project leaders sees the IP address of the system of project employee/programmer he is interested and chat with the people .The project leader gives the instant report about the project to the administrator.

Users can communicate among each other. We would tie up with few communication apps to provide advanced communication methods.

Networking, shared databases and instant messaging have all helped to improve collaboration. Yet, challenges persist because collaborative tools remain largely marginal to—rather than fully integrated into—daily work activities.