Email Server Proposal

Professional handling of mails is vital within an organisation since it is widely used for transfer of equipment and material in the business. Improper handling of mails could result in loss of business / customers / suppliers and economic losses.

If we need to send an item and guarantee it will be delivered the next working day or the same day or if a mail needs to be sent on recorded delivery we have to look for postal charges and the time within which the mail will be delivered.

In 1990, email was not a viable substitute as it was still a part of the research network and not commercially available. The only substitute was standard mail and facsimile. Therefore, in recent years, attractiveness has lowered due to the introduction of another substitute.

According to a Case Study-United States Postal Service (Jan 06, 2010), retrieved from: http://www.slideshare.net/bakeursilly/usps; since 1175 when Benjamin Franklin was appointed as the first postmaster general of the United States, the agency known as the United States Postal Service (USPS) has grown to become an institution that delivers about half of the world’s mail in snow, rain, and the dark of the night. Employing about 656,000 workers and 218,684 vehicles, 36,496 total retail and delivery facilities nationwide, 599 processing facilities, 584 million pieces is the average volume per day, and a total work hour of 1,258,025 per year delivering over 200 billion items per year via air and highway.

The IMAP4 is the other protocol for e-mail client to access email from your remote mail server. This types of protocol able to function in both online and offline modes. Unlike POP3, it is not a must to delete original copies of the email at the server. E-mail clients that use this protocols will keep the e-mails on the server as long as the user does not deletes them. The advantages of IMAP is it is able to allow multiple clients to log onto a mailbox at once to read

Before when automations were nowhere to be seen, people demand USPS to deliver their mails everyday. Sometimes when there is a large package, it might take weeks for the letters to reach their destination. So retailers assist delivering the packages in a more efficient way. In order for the USPS continue to be on

There are a great deal of changes that the USPS systems needs to make. For one, they need to stop bombarding their customers with junk mail. According to (SOURCE E), 44 percent of marketing mail isn’t opened. Nineteen states have opted to pass bills that would allow people to opt out

There are email servers that accept, forward, deliver, and stores messages, so the users computers doesn’t need to be online 24/7; They just need to be connected to an email server to send and receive emails e.g. GroupWise email.

1. Explain the purpose of correctly receiving, checking and sorting mail and packages (both incoming and outgoing).

In a business environment it’s essential that you have correct mail handling procedures in order to keep information safe and secure this can be client’s details, account details, personal information of employees etc. This needs to be protected in order to avoid illegal misuse of data and personal information leading to fraudulent activities.

1. Explain the purpose of correctly receiving, checking and sorting mail and packages (both incoming and outgoing).

Email is an electronic mail method that allows the users to communicate over communication networks, and it is a message that contains text, files, images and other attachments to be sending to other individual or a group of users. Email is a very efficient method of communication which uses a computer, notebook, iPod, tablet, laptop and smartphones to be send. In my opinion, this is a good electronic communication method for JKJ to send the information to the staff in different branches, and to the customers as well, good way to save them money and time as well and to keep the JKJ staff and customers up to date in term of the services they provide as a state agent.

The goal of The United States Postal Service is to create “a free flow of information between citizens and their governemnt as a cornerstone of freedom, often spoke of a nation bound together by a system of postal roads and post offices.” (Longley 2013) Postal offices are forbidden to open any letters unless it is undelieverbale. The United States Postal Service (USPS) is resposible for providing postal services for the United States to all Americans no matter the geographical location. The United States Postal Service is an independent agency of the United States federal government that was

As correspondence and data ventures speedier and quicker, the world appears more diminutive and littler, and this has vast suggestions for the way we lead business. Putting away vital in records on a workstation instead of in drawers, for example, has made data effortlessly open. Utilizing email permits organizations to convey and send these documents rapidly to remote areas outside of an office.

Always test out how your email messages will show up on a lot of different electronic platforms. Once you have a design you deem perfect on your computer,