Establishign a Company Pmo, Ppm & Governance Structure

According to A Guide to the Project Management Body of Knowledge (PMBOK® Guide), - Third Edition,

The paper is divided into three sections, the first of which will establish a timeline of events. This project background will serve as a case study for the analysis in the following section that will be structured such that each of the previously mentioned facets will be independently analyzed and contrasted with project management principles. Finally the paper will conclude with a summary of the analysis and recommendations based on

Project management (PM) system processes are essential for successful performance within an organization. ?Successful performance leads to customer delight, although insured, is totally possible through proper application and quantifiable control of project management processes?, (Akkiraju, n.d., p. 2). Project management involves components that PM mangers follow when preparing to enter into a venture. The PM use planning, hazard management, execution management, change

Project management is short term; it has a beginning, an end, and has identified steps to take throughout the process. The steps of project management are as follows: proposal, initial investigation, detailed investigation, development and testing, trial, operation and closure, as well as, the evaluation. There are measurable benefits to using project management within an organization for certain key objectives or processes that need

The Project Management Body of Knowledge (PMBOK) is a collection of processes and knowledge areas generally accepted as best practice within the project management discipline. PMBOK recognises 5 basic process groups and 9 knowledge areas typical of almost all projects. The basic concepts are applicable to projects, programs and operations. The five basic process groups are:

The role of the project management office (PMO) has increased nowadays, as many organizations are implementing it. According to PMI (PMI 2011), organizations with a PMO report more projects coming in on time, on budget and meeting intended goals to those without a PMO.

It is concluded from report that project management methodology plays a significant role in manufacturing organization. PMM helps managing team in project initiation, planning, designing, execution, monitoring, controlling and closing with the key role of project manager in this process. The PMM allows the organization to meet their production requirement for the future, while in the meantime not disturbing their current generation to satisfy customer interest.

Project Management Office (PMO) and Agile method are highly reputable terms in many organizations, especially in their IT projects. The PMO is a group of people or committee within an organization that is responsible to define and maintain standards and practices for traditional project management. The ultimate objective for the PMO is to gain the benefits that are derived from applying Project Management (PM) methods, practices and policies. Thus, the PMO over time will become the origin for documentation, guidance and metrics regarding to any practices that are involved in managing projects within the organization, as well as it will be the communication channel that

As according to the AtekPC Project Management Office case, the purpose1 of a PMO is to fulfill the need for greater discipline in managing IT projects. Moreover, it establishes or enhances project management skills, process, and governance structures within an organization (Applegate Pg. 462). The director of Application Development, Richard Steinberg, described AtekPC’s PMO’s purpose as a “methodology” for managing projects with standardized practices. As stated within the case, the main purpose of the PMO is to provide standardization in managing projects of large, complex scales as well as gain improvements in planning and performance of initiatives (Applegate Pg. 465). The case generalizes

Project Portfolio Management (PPM) is the centralized management of the processes, methods, and technologies used by project managers and project management offices (PMOs) to analyze and collectively manage current or proposed projects based on numerous key characteristics.

Structure: Each organization creates its own PMO. A project management office, abbreviated to PMO, is a group or department within a business, agency or enterprise that defines and maintains standards for project management within the organization. The PMO strives to standardize and introduce economies of repetition in the execution of projects. Also steering committee is created to represent interests of different stakeholders.

Project and Portfolio Management solutions trump pure project planning applications by providing broad visibility into a corporation’s investments in human and material resources. Using PPM, project managers can determine how best to invest an organization’s capital in projects that

Project Initiation, Project Planning, Project Execution and Project Termination are the four general areas of the project management life cycle. Before defining the project management life cycle one must first understand what a project is. “A project is a temporary endeavor undertaken to create a unique product, service, or result.” (PMI 2013, p. 3). There are companies and organizations that break down all undertakings to projects; however, it must be identified that although management of any set of tasks is required routine tasks that happen continually are processes not projects. Additionally it must be realized that projects have a clear start and end stage, whereas a process will continue beyond the project end into the product life cycle phase. It is also important to note although a project itself will begin and take form during the first project initiation stage that the initial project incubation and feasibility is the predecessor to the life cycle of the project. (Archibald, Filippo, & Filippo 2013). Though simple project will have a single phase project life cycle such as shown in figure 1, more complex projects will have multiple phase project life cycles as shown in figure 2.

In order to achieve their business objective, project management and the used methodology are key factor which will be responsible for the success or failure of this project.

The Project Management Plan (PMP) provides the general overview and establishes specific strategies and milestones for the preparation of study notes and delivery of presentation on the topic “Developing the Project Team “. The PMP will define the project 's requirements and expectations. This document will be updated as required, if there is any change in the subsidiary management plans.