Event Coordinator Duties And Responsibilities

Wasting money is a big problem, yet it is not the only one; wasting the catering associate’s time is another. Catering associates only have about two minutes to spend in a patient’s room. That may seem like plenty of time to get an order and move on to the next patient. However, by the time the caterer describes the menu, diet, and the Always Available Menu, by the time the patients decide what they want, it is time to for the catering associate to move on. There is very little time to search for a menu and describe the process of ordering. Therefore, this leads to confusion for patients.

You could inform the individuals what is on the menu, if they say they don't like a certain food/ drink you could offer them a alternative.

1. When organising a business event, describe the range of support activities that may be required.

A very skilled event organiser can recognise not only the good things of their event but can also see those things that went wrong or didn’t come out as expected. In order to become a successful event organiser the organiser should be able to make fair judgements about the event and make improvements for the next time. The organiser should be objective about their judgements they should see the mistakes with his or her mind not with his or her feelings.

For instance there could be some possibilities where time management is not controlled well and there is a lack of something to be completed before the event takes place. This could happen because the department may be busy covering all the roles needed for the event alongside with their other work. Therefore they might fall behind and produce poor quality if work. For instance if they are running out of time they might not be able to prepare enough application forms and prospectuses for the open

Planning and Organizing: Stephanie arranges her assigned duties according to the importance while taking into consideration time

I have extensive experience planning and coordinating events. Currently, I am a Program Committee Chair Member for the African American Alumni Society at the University of San Francisco (USF). As a Chair Member, I am responsible for coordinating special events, most recently, the society 's spring event the Black Alumni Mixer at the San Francisco Press Club. We did not have a theme, but our goal was to encourage alumni to reconnect and to donate at least $10, to the African American USF scholarship fund. The budget for this event was $5,000. This budget included food and the venue to host 50 alumni. My role included finding venues, and sending invitations to alumni. Over 100 alumni attended the Black Alumni Mixer, and we raised over $2,000. Additional duties as Chair include recruiting, engaging and encouraging Alumni to participate in university events as volunteers and attend alumni events.

My positon for the Special Olympics was Chair of Food Services. The first of the managerial functions is planning. As an organization we set a goal of running a smooth and successful Special Olympics. We first spent time mapping out the necessary steps to do this. We each split into different groups based on our positions held. My group was support services, which consisted of security, food, equipment, signage, communication, and transportation.

For example as the event manager I would inform my deputy manager when they need to go into the Year 8 assembly to inform them what is happening, when it is happening and to give them the information needed to them about the event. If we did not do this then everyone would be confused on what they had to do to prepare for the event, and also everything that needed to be taken care of so that event was a success was done.

Types of events and main features (formal meetings including board meetings and annual general meetings, semiinformal including team meetings or sales meetings, exhibitions and trade fairs, receptions, conferences); agreeing role and responsibilities to provide support activities required (clarifying purpose, type and size of event, identifying target audience and confirming numbers, planning tasks and resources); confirming venue with others

Please attach all paperwork related to your event and fill out the form as completely as possible.

To begin, organizing school events requires not only leadership but also service as well. When you are organizing an event whether it be for school or other reasons, you have to take the lead and make sure that everything is going as planned. As well as making sure that everything is going as planned you also need to work at the event as well. This includes handing out items and directing people to where they need to go. Organization and service are both important things to consider when making school events function properly.

A corporation involves having a board of directors to protect the investments. The employees help the business run smoothly and the shareholders own the corporation. The business structure is profit organization. The financial goals for this event are to break even, or make a little profit. “That was always hard to do, because sales often times “gave away” the conference registration to help retain clients”. This is the statement my event coordinator stated to me.The type of budget they used is the zero-based. Zero-based budgeting is the budget when all expenses must be justified for the each new financial period. This means the company’s budget must start off fresh and new. The major expenses associated with producing the event pre-event and post event are marketing and website development. Food & beverage, AV production, Internet connectivity, sleeping rooms and travel for employees were the largest expenses for the pre-event. Post-event would be the clean up fees. The revenue sources for event are the registrations. The top event sponsors are large accounting firms and government agencies(IRS) that provided

The organization’s performance is very valued and the community is willing to support by hosting a three day event for which monetary support assist with expectation of continued future

Food and beverage is an essential part of many meeting and careful planning can save a large amount of money. The planner must know how to negotiate and what to negotiate. Food and beverage is a part of an event that creates memories and provides a service that goes beyond just grabbing something to eat. The planner must know what to negotiate how to negotiate when it comes to food and beverage. Because every event involves food and beverage. It can be puzzling to some planners as to what is negotiable, prices caterers charge for their services, and where concessions are made.