Explain Why It Is Important To Have A Maximum Attendance At A Meeting

Once the meeting has been determined the manager should pick a location in which the meeting can be conducted. The preference is a location in which there will be some type of barrier between the manager and the employee. The manager should position the room in such a way that the employee doesn’t have to cross paths once the meeting has ended. While the meeting is going the manager should open the meeting explaining the reason for which they are meeting.

Explain the importance of giving team members the opportunity to discuss work progress and any issues arising

When arranging a meeting types of information may include the reason for the meeting, the time and length, the date and location, what resources are required and a list of required attendees and their contact details.

When inviting people to a meeting, make it a point to mention why they are expected to attend. This gives them time to prepare, and keeps them alert and interactive throughout, it is best to only have people who can contribute to the meeting for example were they given any action points to achieve in a previous meeting that need to be followed up?, would the individual bring anything new to the table? Do they

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

1.4 Explain why it is important to be clear about the purpose and desired outcomes for the group

Evaluate any feedback received. Discuss the findings with the Chair/people involved in organising the meeting. Agree whether changes are required/appropriate.

Every participant should be clear about expectations and intentions of the group and about what is expected from her/him.

b. Consider the location of the meeting, if possible move it from the work areas, use a large conference room or a location large enough to accommodate the employees.

The purpose of holding a meeting is to discuss topics that are relevant to the running of the business and to keep all working together towards the same goals. During the meeting it is important to record what actions have been decided upon, who is responsible and what the milestones and deadlines are. The minutes accurately record summaries of the discussions held and decisions made at the meeting.

1. The meeting needs to be held in a quiet and uninterrupted place and fixed times to ensure consistency.

This would list the venue, date and time, speaker, contact details. An agenda of the meeting would be the best way to send out these details as it lists all that information and lets attendees knows how the meeting will be run.

It is important that members of a group be knowledgeable and skillful in their positions, the degree to which those members can work harmoniously and cooperatively

A formal meeting shall be held where every team member will required presenting with full preparation of mind.

Formed to carry out a particular task, members will be people with common interests, usually from the same background and attitude.