Explain Why It Is Important To Prepare For A Team Meeting

The information from our meeting was provided to our leadership team via email. This was the responsibility of the team, along with the minutes (chart minutes 1F) from the meeting. See email 1E.

Minutes of meetings have the agenda, who has attended, absences and apologises then there will be the content of what was said in the meeting.

When arranging a meeting the sources of information may include the individual requesting the meeting, other colleagues and organisational procedures for arranging a meeting.

When inviting people to a meeting, make it a point to mention why they are expected to attend. This gives them time to prepare, and keeps them alert and interactive throughout, it is best to only have people who can contribute to the meeting for example were they given any action points to achieve in a previous meeting that need to be followed up?, would the individual bring anything new to the table? Do they

Make sure they know the different results which could come from the meeting so that they will not be surprised by any of the decisions that could be made. Explain to them that there could be a range of options for the

Discuttion, meetings, questions, if you have a question or don’t really understand whats going you should always ask and make sure you understand everything fully, that all emplyers etc know exactly what they

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

Invite involvement at the start: When you are developing your ideas. Staff may be able to advise you on

• Ensure people are offered 'time to talk', and a chance to voice any concerns or simply have a chat.

The issues and needs discussed were all listed on the agenda and the leaders went through every resolution, department reports, and ordinances. I understood that for the resolutions there were members that signed the resolution and then it got voted on during the meeting. They voted with a keypad device and the public could see who voted

Evaluate any feedback received. Discuss the findings with the Chair/people involved in organising the meeting. Agree whether changes are required/appropriate.

To be successful with the meeting, the supervisor should have an agenda which would include the following components:

For example as the event manager I would inform my deputy manager when they need to go into the Year 8 assembly to inform them what is happening, when it is happening and to give them the information needed to them about the event. If we did not do this then everyone would be confused on what they had to do to prepare for the event, and also everything that needed to be taken care of so that event was a success was done.

By using my interpersonal skills and communication, firstly I will need to build bridges with staff and partner agencies and form relationships. This then will give me the opportunity for supervisors and staff to build trust and confidence in me as a manager as well as me building confidence and trust in my supervisors and team. It will give me the opportunity to have one to one and team meetings for me to share my ideas and plan ahead to achieve the requirement performance to meet our targets. This will give staff the opportunity to discuss strategies and operational plans and how they will be implemented. It also gives my supervisors and staff the

This would list the venue, date and time, speaker, contact details. An agenda of the meeting would be the best way to send out these details as it lists all that information and lets attendees knows how the meeting will be run.