Flexible work timings Essay

When arranging a meeting types of information may include the reason for the meeting, the time and length, the date and location, what resources are required and a list of required attendees and their contact details.

A meeting agenda ensures that the meeting will be a productive use of everyone's time. It can focus the attendee’s efforts and provide a structure to accomplish the meeting purpose. It defines outcomes, and important information, attendee roles and responsibilities and a meeting timeline. It allows attendee’s to prepare for the meeting as it is made available a week before. It also works as a checklist of those attending, goals and topics for discussion to make sure that all the necessary information is covered and keeps team members focused on the specific goals and stay on track with the subject matter.

There is many different types of meetings, there could be a one 2 one meeting that you have with a manager or line manager where you get feedback on what you have been doing and how you are coping with the work load you have, you could talk about changing systems in the workplaces to make it more efficient for everyone or it could about you want to leave the job you are in and you and the people within your meeting are trying to find a solution to make you feel happier within the work place. It could be to discuss any problem you are having or whether you have seen something that someone else has done and it is not making you feel very comfortable and it’s not suitable for a workplace.

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

“Meeting” is defined as a gathering of two or more people to discuss business and or other reasons. A City meeting could be where action is taken by the public to discuss and carry out business.

This is when the communication book, and minutes to meetings that have taken place, are vital. They support the lines of communication.

The purpose of holding a meeting is to discuss topics that are relevant to the running of the business and to keep all working together towards the same goals. During the meeting it is important to record what actions have been decided upon, who is responsible and what the milestones and deadlines are. The minutes accurately record summaries of the discussions held and decisions made at the meeting.

To end the meeting, the chair is responsible for arranging the date and time of the next meeting then signs of the

A formal meeting has more structure to it, it requires an agenda and minutes to be taken. Examples of the need for a formal meeting would be board meetings, management meetings, and committee meetings. 4.2 Explain the role and responsibilities of the chair The chair person is the person to hold the meeting together.

D) Editing Task: Find and correct eight more mistakes in the transcript from a meeting.

After the introductions have been completed, the group leader briefed the members on the purpose of the meeting, the directions of focus, and what the members’ responsibilities were concerning interaction for the betterment of the DOC members were. This step lists the objectives of the group as well as short and long-term goals. This step also lists the SOA, DOC requirements that must be accomplished during this meeting(Alaska administrative code, 2013). Moreover, failure of the team is also expressed as not an option here.

Throughout my career I have facilitated weekly team meetings, bi-weekly leadership meetings, and monthly officer meetings. These meetings require me to not only facilitate the meetings but present information pertaining to our business, new products and services, etc. Over my 20 years in management, early on, I created communication improvement plans and have participated in monthly Toast Masters sessions, which allow you to present communication in various media’s including verbal presentation. The various communication methods are critiqued real time and improvement plans are created in order to make change and later come back and present again.

Being clear on your roles and responsibilities in the meeting will help everyone to learn something from the meeting.

A.GREEMENTS should always be met when everyone has said all they want to say. This balance the fairness out a lot!!!

D. Now days, I have often met and discussed something with many people, including prosecutors, my supervisor, colleagues, prisoners etc.