Functions Of Planning : Planning, A Essential Aspect Of Management

In order for an organization to remain successful, it must be able to fulfill its day-to-day operations without mistakes. If these demands cannot be met, a new project must be created in order to stay in business and ahead of the competition. If an organization has a problem, they can benefit from fixing it by following a formal process for identifying, selecting, initiating, and planning projects (Valacich, 2009).

The project scope statement is a key element in any new project. It is used to outline the results that the project will produce and the terms and conditions under which the work will be performed. Upper management, the requestor of the project and the project team need to all agree on the

Project Scope is defined as the set of activities that must be undertaken to deliver a product, services, or result with defined features and specifications. Defining the scope and then adhering to it through the project life cycle is an integral part of the project. Failing to define the scope appropriately before start or even changing scope as the project proceeds may lead to significant time and cost implications for the project.

All projects are defined by the purpose, objectives and deliverables. Properly defining these, as well as the other aspects of the project management plan will

According to Lebeaux (2014) “Project Scope is the part of project planning that involves determining and documenting a list of specific project goals, deliverables, tasks, costs, and deadlines” (para. 1). Project scope is important because it becomes a very detailed roadmap of what needs to be accomplished by this project. Not only does it tell the analysts what needs to be done but it also tells the analysts what does not need to be done or included. By providing both the in-scope and out of scope requirements it allows the analyst to focus on the aspects that need to be impacted by the project.

Project team members can more easily develop a shared sense of identity, resulting in a stronger commitment to one another and to the success of the project. Consistent focus on a single project with the same group of team members gives people a greater appreciation of one another’s strengths and limitations, as well as a deeper understanding of and a stronger belief in the value of the intended project results.

The project scope statement provides a detailed description of the project, deliverables, constraints, exclusions, assumptions, and acceptance criteria. Additionally, the scope statement includes what work should not be performed in order to eliminate any implied but unnecessary work which falls outside the of the project’s scope.

Defining the project scope sets the stage for developing a plan and its primary purpose is to define as clearly as possible the deliverables and to focus project plans (Gray & Larson, 2006). The team has

During the project planning phase, I can work effectively towards the development of project management subsidiary plans to execute, monitor and control and close projects. I will contribute towards the planning of the scope in assuring that the project includes all the work required and only the work required. I will do this by conducing interviews, focus group, facilitated workshops etc., I can clearly define and document stakeholder needs to meet project objectives that will be

Planning focuses on objectives and when the objectives are well defined, tasks can be delegated, and resource requirements met, so that individuals within the organisation may be able to achieve their goals.

• who will be responsible for planning and management of project operations as well as the roles of other bodies and organizations associated with the project

A project specification is essential in that it creates a measurable accountability for anyone wishing at any time to assess how the project is going, or its success on completion. Project terms of reference also provide an essential discipline and framework to keep the project on track, and concerned with the original agreed aims and parameters. A properly formulated and agreed project specification also protects the project manager from being held to account for issues that are outside the original scope of the project or beyond the project manager's control.

Project Objectives and Success Criteria. The project objectives define quantifiable criteria that must be met for the project to be considered successfully completed (Sharma & Lutchman, 2006). According to Kless (2010), project objectives answer the question, like what does success look like? Project objectives are high-level statements that explain exactly what the project’s desired results are. Project objectives should be

Planning: It is an act of formulating a program for a definitive course of action. The management defines a goal and puts forward its strategies to accomplish the objectives defined.

Running a business, planning is important. Planning means the organization’s goals, establishing strategies for reaching those goals, and developing plans to mix and organize work activities. The goal is desired outcome or targets. A company always has a goal.