Guidelines For Written Communication ( Internal And External )

My advice to business travelers: If you plan to look at any work data during a flight (email, files, anything), use a VPN connection and file-based encryption. Properly configured VPN networks will funnel all traffic to a proxy server inside your company’s network, where you are much safer.

Risk Management or Assessment To lessen the exposure of the corporate network to outside sources, there are many matters to consider. Areas of concern with the VPN client that should be addressed include: the potential hazards of the “always connected” nature of broadband Internet connections, installation of personal firewalls, antivirus software, and the remote PC itself. Analysis of the client PC begins with the PC itself. It is recommended that security policy require the VPN host to be company issued equipment, rather than using the existing user’s personal property. This eliminates problems associated with mixing business and personal information. When under company ownership it is easier to require the end user to comply with policy, and insist the PC be used only for business-related purposes. As the hardware is company-owned, users will not be given administrator account rights on their desktop machines. Controlling user activity as well as checking and maintaining desktop integrity is very difficult (if not impossible) when users have complete control through administrator rights. Company provided hardware also serves to minimize management issues, as the computer should remain relatively static - with no unauthorized software installations, end-user configuration changes or device conflicts to troubleshoot, support calls are reduced. In addition to

In a business environment it’s essential that you have correct mail handling procedures in order to keep information safe and secure this can be client’s details, account details, personal information of employees etc. This needs to be protected in order to avoid illegal misuse of data and personal information leading to fraudulent activities.

Many business owners must examine what is at risk when they communicate sensitive data over email. The first thing is to make sure that a good virus protection software is install and updated on everyone computer place. Second it is good that all key departments within the organization, such as legal IT and H, understand the policies; require them to sign off on the email filtering, retention, retrieval and analysis policies (Small Business Computing Staff, 2011).

The most common form of an invasion, to employee privacy rights is email. With the massive use of computers, email has become the biggest communication tool of choice in the workplace. The concern of employers has grown tremendously with the use of email in the workplace. Employers' concern is that, employees can waste time by sending and receiving email for personal use, and they may provide easy access for hackers to entry their computer system. Employers can monitor an employee computer activity to ensure productivity in the workplace. Privacy Rights Clearinghouse (2006) states, "Unfortunately, if an employee uses a company computer for email use, the employee employer has the right to review the contents of his or her email."

This technique must be in accordance with the guidelines and regulation of AFL-CIO. For establishments’ email policies, the National Labor Relations Board (NLRB) published significant and governing policies. Communication Workers of America and Purple Communications, which is AFL-CIO, the National Labor Relation Board depicted that the establishment’s email access which is granted to the workforces, the workforces can utilize this access of system for non-business purposes; however, within the depicted reach. As per this regulation of NLRB the proprietors must assess their existing policies and manufacture the forthcoming policies accordingly. Businesses must position assessments which the subordinate must provide the access to and to what degree. To be consistent with the guidelines of Purple Communication which is AFL-CIO the proprietors must examine their existing technology and mailing system and the monitoring polices additionally. If any proprietor aspires to limit the access it must be followed by the appropriate explanations and rationales. (Katz. M. and Austen, J.,

Follow the steps below to request corporate email for personal devices using the BYOD (Bring Your Own Device) program with the Good email Client.

Only company e-mail shall be accessed and may only be used for ADI related purposes.

Modern Cargotechture is a local manufacturing company in the start-up phase. The newly developed company needed a clear communications policy that protects the organization and those within it. This paper outlines Modern Cargotechture’s policy on the use of email, internet, intranet, misuse of facilities and systems, and compliance measures that have been established for neglecting to follow the written policy. The policy is intended for internal employees of Modern Cargotechture and is outlined in a readable format for the purposes of convenience to the reader and to appear like any other policy that one may find in an organizational

Employees are busy doing their individual jobs, and they may not be able to read their e-mails as soon as receiving it. Sending e-mails to an external e-mail address that can be viewed by an unauthorized person would also violatddress and are patient information through e-mail ss ande HIPAA are viewed by e message at the same time. Employees . Sending patient information or results needs to be done with care and caution.

As an example I would like to describe my experience working at a relatively small fruit import company. The management of this firm gets information, makes orders, and carries almost all negotiations via the e-mail. "To minimize the risk of any disclosure or loss of confidential data, it is important to understand where the risks are, and implement office management practices and appropriate technology to ensure all of your data remains confidential and secure," advises article IDS: Classification (2002, December4). The potential loss or disclosure of information could occur through various ways: vulnerabilities of operation systems (mostly Microsoft products), vulnerabilities of e-mail software, viruses and malicious software, and weak passwords. It is relatively easy to protect electronic information in this case, but it does take some time and effort, which could be difficult for managers, who do not have an expertise in computers.

In sum, communicating via email is a common practice in today’s workplace. To ensure that the message is not lost, the content and overall design of the document affects visual rhetoric and how the reader responds to it. The typography, tone and spacing employed implicitly suggest professional characteristics about the message and serve to inform and be informed about the writer. Having the potential to craft clear and concise email communications, arms me with an incredible power to thrive and survive in a professional

Business regulatory requirements and corporate security policy require the protection of non-public information, typically known as PII, PHI and sensitive corporate data. A class of users called the remote users, access the PII, PHI and sensitive corporate data as part of their normal job functions. Accessing the information is accomplished via full network vpn to the corporate data center. During the regular use of business applications, PII, PHI or sensitive corporate data could end up on a remote workstation. Any PII or PHI found on a remote computer unencrypted is a violation of regulations. Also, sensitive corporate data which could be harvested off of compromised remote computers could unknowing harm the organization. Since all

Employees may not realize how easily their bosses and coworkers can access their E-mail. Many high-tech firms are even able to retrieve messages that the employees think they have permanently deleted. An article in the magazine, Business First, makes a good point, "Don't put anything in E-mail that you would not want read over the loud speaker throughout the company" (Miller 2).

The issue of employers’ and employees’ rights has always brought controversy in most companies. Some rights are expressly known like the right of employees to get paid after working for the agreed period of time among others. However, there are those things done by the employers that most employees feel are too private. Employees feel that some things done by the employers are an intrusion to their privacy. This paper will discuss issues on whether the employer has a right to review the employees’ email. It will look at both the employers and the employees’ perspective and what the law says about the issue.