Essay on HRIS Requirements For Riordan Manufacturing

Human Resource managers, and other key personnel, now have full access to the HRIS system. They will spend a quick week in their own training, acclimating themselves with the quirks of the system and becoming comfortable with common tasks. After this week has passed then a full, company wide training will take place, with the goal of accomplishing two tasks. First, to inform employees of the new HRIS system and some of it’s key features. Second, to set expectations among employees of what their responsibility and interaction with the new system will consist of. A brief mention of some of the high level

Riordan manufacturing has requested an upgrade to their current human resources system. They currently have several disparate tools that are patched together in order to complete HR functions. Many Excel spreadsheets are used by different parts of HR, and combining all resources into one system can provide many time saving advantages and a more reliable system over all. By reviewing who the stakeholders are and what the best information-gathering techniques are we can ensure that we collect the information for the requirements and stay within the scope of the project.

The new Human Resources Information System (HRIS) architecture will be congruent with the existing Information Technology (IT) infrastructure. Technical support will be directed and implemented from the San Jose office. Our proposal recommends a three phase approach to implementation. In the First Phase (1P), HRIS baseline requirements and increased Human Resource utility will be launched at the Riordan Corporate office in singular virtual network. Phase Two (P2) implements the HRIS baseline requirements throughout the United States. Phase Three (P3) implements the HRIS throughout the enterprise worldwide.

Now that we have taken a look at the minimum required hardware and software of the ADP system, let’s examine ADP as a Human Resource Information System, or HRIS for short. A great HRIS system provides critical data about the human resource function of the business as well as helping to create a follow through on the business’s mission and goals. HRIS systems help to reduce organizational costs by contributing to the efficiency of the human resource management function. HRIS systems help to automate critical human resource management functions (Chauhan, Sharma, & Tyagi, 2011, p. 58). HRIS systems contain information on employees, job and work conditions, positions, payroll and benefits, and HR events such as recruitment, training, development, performance appraisals, and terminations (Chauhan, Sharma, & Tyagi, 2011, p. 59). Although ADP offers all of these features, Federal-Mogul utilizes ADP specifically for the payroll and benefits function.

The first step in setting up the new Human Resource Application, (HRA), is to gather information about the system requirements and user needs from everyone that will be involved in the startup and rollout of the new system. The process of gathering information from involved stakeholders can be a tedious process if the wrong techniques are used. So, to expedite this in an orderly and timely manner we will be passing out questioners to all members of the Human Resource Department and to all Department heads. Using Questioners will help the IT department get an idea of what requirements are expected from the new system. It is not cost efficient to talk to each employee so, it would be very beneficial for all that every questioner is filled out in a timely manner. We will be emailed to each employee on Monday September 9th, 2013 and would like a response no later than Thursday September 12th, 2013, (for processing purposes). Questioners will also be available on the Employee Web Site under HR applications.

Needed Business System - The Human Resources and Legal applications are in need of an upgrade of its systems. The Human Resource Information System (HRIS) is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll, management, and accounting functions within a business. One HRIS software application that can be used is iVantage created by Spectrum Human Resources System Corporation. According to the Spectrum (2010) website, iVantage is a better HR system that track, manage and analyze your employee data from applicant to retiree. With automated workflow, it improves your efficiency. With powerful reporting, it gives you a complete picture of your workforce for better strategic planning. In addition, creating Computer Based Training (CBT) that will allow Riordan to cut costs on travel when cross-training or sending

In 1992 Riordan Manufacturing opened its doors to the Human Resources Department. At that time the system, HRIS, was integrated to be cohesive with the financial system. Now, 20 years later, the system has seen better days as it continues to utilize both outdated hardware to run the system and processing methods for the current data associated with the system. Riordan

Riordan Manufacturing wants to integrate its existing HR information system tools to a single integrating application. This request of service is interested in defining business requirements for completion of the HR system for obtaining the objective. Security controls that we recommend for the design for the HR systems, process design, and application architecture are the requirements for this project.

In an era that has long gone bye, machines have taken over the process of tracking an employee’s information. Thus HR will create an information specialist position(s) to input the information of an employee when he or she is first hired, then the computer will use that number to route information to the necessary programs for data storage. This business system will need to do all the tasks that once were done by the HR personnel.

Hugh McCaughley, Chief Operations Officer of Riordan Manufacturing has requested a new system for the Human Resources department of their company which would be implemented and utilized at three plant locations and the company headquarters. To build the new human resources system properly, information must be collected from various areas of Riordan Manufacturing, and the information will be collected in a variety of ways. This information must then be used to determine such items as scope of the project which can allow for feasibility studies to ensure the system should be implemented,

This system it outdated and very old, Upgrading to a newer system is a must to handle. Upgrading to new systems that provide a network real-time access operation will definitely help the HR affectively to perform their job. Installing new systems that provide more option about the employees like full history on the employee and provide an overall picture on the employee status is recommended. This software should be installed on the center office and have the branch offices connect to it remotely would by the solution to bring human recourses department up-to-date with the new technology. Satisfying the employees by fulfill their needs would be one of the primary goals for company’s success. Taking care of their employees by updating the employee’s skills must be administrated by the human resources that can provide an overall picture of the employee status and skill by upgrading the HRIS to up-to-date software.

* HRIS TYPE: Now that you’ve conducted some research in the previous assignment, you should have a good foundation to take the next step in your business plan. You should have a good review of the scenario, have conducted some research on HRIS systems, and now your next step is to choose a type of HRIS. Share the type of system you plan to implement to help your customer. This must be substantiated in this paper to your customer from a theoretical perspective.

HR records encompass a wide range of data relating to individuals working in an organisation, which may be stored in a variety of media, such as computer database or paper files. There and advantages and disadvantages to both media

A robust and comprehensive Applicant Tracking System that supports common and standard recruiting, selection, assessment, and on boarding processes; presents an interactive and consistent One Ford experience to the candidate; reduces manual administration for the HR recruiting team and hiring

Manual to automate Applicant tracking system will help to track Candidates from search through submittal and beyond. It will also respond rapidly to new job requirements from a data rich dashboard. It will also Manage and modify job postings from a single point. Also it will leverage applicant tracking and CRM features in one solution and save time with automated resume parsing and resume formatting. Also there are 70 consultants per month who get placed, but reject the offer. This can be improved by providing better career Development planning and education as a part of benefits. There are 3 Employee/month who resign company before the project ends. The average they spend time on project is only 3%. This can be improved better by providing strong onboarding program in our existing system. Exhibit F shows Best case scenarios where Recruiting Efficiency rate if increased from 32% to 96% percent the NPV will be 122 Million for this project. Also as shown in proposed flow chart(Figure 4) for ATCS, Inter Office features will help Recruiting to utilize Company message board for internal use.