Impact of Computer on Record Keeping

It is essential for organisations to keep up to date and accurate records to ensure efficient

Providing a self-check-out machine to save the customer’s time. Also, these machines will reduce the expenses that will be paid for the labours.

The choice on how to keep records can depend on the organisation size and resources and should be in line with the business needs. Some organisations might choose a mix of manual and electronic methods, keeping some hardcopy of important documents like photocopies of ID/Passports.

Technology has developed systems that provide an aggregated and historical view of client data. These advanced electronic processes provide avenues that best serve each client, as well as simplifying the work of human service professionals. With advanced technology, individual physical files that in the past were stored in huge shelves in an office can now be stored online in a central database, or on an external hard drive. A central storage file online provides more space for client data as well as a central location where information can be easily accessed by numerous human service branches and departments.

As technology advances over the years, we have experienced and noticed that the trend in how payment are received have shift tremendously. Twenty years ago, check was the preferred way of payment. In today’s world, more and more payments are done by credit cards. Credit card transactions are instance that provides a faster payment method.

From my point of view, the computerised system is one of the best ways to save the data. It saves the storage space, helps the environment, reduces the costs of the company, the information is easy to find and move, and easy to sort, and they can create reports witch can be run to show certain figures.

The two main methods of storage are manual and electronic, both methods having their own benefits. The data can be used for analysis to assist the organisation fulfil its future goals and overall vision. All data must be stored in such a way that it complies with the regulations put in place by the government. This not only protects the organisation, but each and every member of the public.

A proper billing system such as thermal receipt printer connected to a computer can be able to give any customer a precise bill that is clean, clear & completely

First, I was deployed to the Finance department, which directly coordinates with my department at Xx-cellent Hardware’s Grenada branch. I was given the task to examine the branch’s payroll preparation system. Upon completion, I concluded that there were little inefficiencies in the systems and it was optimal for company’s use.

The system must be easily understood to others who may need access; creating only the records that are necessary, using a sensible and logical naming system, keeping the files and records up to date by sorting them regularly are ways to keep the system productive, simple and efficient. Faster filing and retrieval,

The purpose of this document is to establish a framework for the implementation and maintenance of an appropriate records management system. Innovative Widget is committed to maintaining a records management system that meets its business needs as well as its legal and accountability requirements.

The introduction of online transaction processing and real-time customer information will speed up the billing process

Information systems changed forever the way accounting tasks are processed. The days of green paper pads are gone, and instead businesses have a centralized place where all accounting transactions are entered and saved. No more looking for paper

Another alternative is to have an IT system that is integrated into the billing system. It can have several advantages and resolve key issues effecting billing accuracy and timeliness. An important flaw that an IT system will help address is efficiency in the billing process. Currently, billing work can only be submitted once a week and reports take too long to download onto a PM’s computer. With an integrated system, bill processing time is reduced through automation. Since changes in estimates are common, there can be a lot of paperwork submissions that have to go through the proper channels. Automated entry saves time, money, and can be more accurate. Management is able to update POs quickly and easily. Some customers might not be happy with the current system of receiving POs because they quickly become obsolete. With

d. Did the users have enough skills to operate the system? e. Where and how would the asset register be kept and updated? 1.6 JUSTIFICATION OF THE STUDY. The proposed study was recommended as it was of paramount importance to organizations which had accepted and undertook the information technology era into their businesses to have good and reliable ITAMS. The previous excel spreadsheets which were used in recording assets were highly prone to errors and presented a lot of paperwork, which required large storage space, and thus inappropriate and inefficient for the organization to achieve optimum performance.