Implementing A New Or Modified System Essay

In this process a particular system is selected and information is gathered about the processes involved in the system, the communication and co-ordination with other departments through interviews, questionnaires and documents. Data management, Medication management and infection control are three areas which are evaluated by this method.

Another way of successfully gathering information is by building a prototype or model of the system, so that users can test or get an idea of what the finished product will be like. With this they can determine issues, problems, or inconsistency with the system. Another important part of gathering information is organizing it so that it can be understood and put to proper use. I propose categorizing the requirements into functional requirements, operational requirements, technical requirements, and transitional requirements. The functional requirements define how the user thinks the system is functioning overall, the operational requirements define what background processes need to be executed in order for the system to work optimally over a period of time, the technical requirements define what technical issues that must be addressed in order to successfully implement the system, and the transitional requirements define the processes or steps needed to implement the system smoothly and successfully. ("Mind Tools", 2012).

This is the core of any project plan used to communicate what tasks are needed and the order of sequence to be done to meet deadlines and deliverables.

4. Provide a workflow diagram in Visio or equivalent software to illustrate how the system will work.

Organizations do not change, people do (Sullivan and Decker, 2009). A manager’s responsibility is to manage people. Change is difficult for most people and managing through the change process is not an easy task. Many theories on managing change exist, but they basically have four elements: assessment, planning, implementation, and evaluation (Sullivan & Decker, 2009). A manager’s role is to examine each of these elements and apply them to the people that he or she leads.

To convert to a new system there are four methods that need to be applied; (1) Pilot-implement the entire system on a limited portion of the business, (2) Phased-install it in phases across the corporation or organization, (3) Parallel- the new system runs in parallel with the old system until the new one is tested and in full operational, (4) Plunge (direct)-the old system is shut down one day and the new system is turned on the next day (“What is System Development?” 2012). these four methods will help in converting to a new system from the old system.

3. Write the software program and test and baseline it. Revise as necessary to achieve accurate results and maintain the performance level required. Have the users of the systems try the software and get input from them regarding the GUI interface and modify as

With the approval of this proposal, I plan to carry out the following tasks in an effort to gain an understanding of the viability of changing the current system as well as develop a strategy for a suggested course of action for upgrading our outdated

A major part of the planning stage is the proposed solution for the implementation. After the evidence is analyzed critically, a plan is developed to implement with the help of a change model. Before implementing change, it is important to follow the steps, which includes: analyze change, know the elements and the way to apply change (Houser & Oman, 2011).

There are several different types of schedules that can be as simple as a “To do List” or as complex as a plan for a construction project.

For this written assignment, I will imagine that I am on a team in my workplace and have identified a new best practice to implement. I will describe the steps of implementing this practice and research about how change comes about in the workplace. I will check policies and procedures in my workplace and may need to speak to a supervisor who has experience in this area. I will provide literature and support on why this change needs to occur. I will provide references on this material and a conclusion.

When designing any new system special considerations, guidelines, and specification should be taken into consideration. It is best practice that as many people as possible participate in the project, adding some sort of

You will not be able to design new systems successfully without understanding the culture, politics, and structure of the organization. Culture is the fundamental set of assumptions, values and ways of doing things, that is accepted by most at the company. Parts of an org's culture can be found embedded in their information systems. If this changes and has a negative effect on the overall culture, much resistance will be found. For example, my employer currently doesn't monitor email usage, but if they began to do it many would feel untrusted and would resist the change. Politics within an organization is the head of the conflict line. So many perspectives, conflicts and compromises are given when it comes to information systems. As people in organizations occupy different positions at various levels and with different specialties, each has a naturally varied opinion of

4. Action: List and describe 4-5 action steps to turn your plan into reality and implement the plan

After the proposed system is analyzed and designed, the actual implementation of the system occurs. After implementation, working system is available and it requires timely maintenance.