Importance of Documents in Exports

Describe how to complete and maintain documentation in accordance with organisational procedures, in relation to:

Bespoke business documents are documents individually or customised to meet a specific requirement or purpose within a specific business. They are personalised to suit each business and can include forms, publicity materials, invoices, business cards, spread sheets, databases, letterheads, presentations, catalogues, reports, proposals etc. These are important because it places a professional image on your company, which will attract new potential customers or will keep your current customers interested. It is important to take into consideration when creating bespoke documents that the purpose is to give a good impression to other businesses or customers, therefore, documents need to be professional and well thought out. An untidy, poorly-designed document can severely affect an organisation’s reputation with its stakeholders. Documents need to be consistent throughout, this means the organisation’s logo needs to be the same on all documents produced, as well as the general theme, for example, you must use the same font and style like: bold/italic/underlined etc. Also, it is preferably that in business documents should use no more than two different fonts, as it may seem unprofessionally with more than two fonts. Fonts need to be readable, as well as in the correct size; headings need to be larger than the main body of the text in order to differentiate, and there should also be plenty of white space in

The description of different types of business documents produced and their format to be followed are as follows:

The company expects to deal in both import and export transactions, in a combination of documentary letter of credit and open account transactions. Its primary markets will be the United States, China, India and possibly a foray into the European Union through Ireland.

The buyer shall be notified by the seller regarding the shipment arrangement 7 days before advances, such as the trucking company. Seller shall arrange a delivery that would make sure it on time and in appropriate material or box. The seller will choose a

To achieve competency in this unit you must complete the following assessment items. All tasks must be submitted together. Tick the boxes to show that each task is attached.

We need well thought out and clear procurement documents that will optimise the time required to produce procurement documents and have them prepare with consistent content We want to produce procurement documents which are a true reflection of our brand and sends out a strong and consistent message to the market. We want to get responses that make it as easy as possible for you to choose the right vendor or service provider and to streamline the process to evaluate responses which allows us to get the best services and products for our organisation.

Among the reasons for controlling exports are the protection of national security, the prevention of terrorism, the promotion of regional stability, and the preservation of scarce materials.

Recently at Thermaplate International Ltd I produced a new document, “Econoplate Specification Sheet For Sales Enquiry”. This has become necessary, as sales staff were not giving the complete information regarding our units on a sales enquiry, thus when a sales member now telephones a Specification Sheet has to be filled out. When I constructed this sheet it needed to contain all the technical information about the Econoplate but remain simple enough for all our staff to fill out.

Document Submission Form – A form designed to facilitate submission of proofs of compliance and explain the documentation

• 4.1 Identify reasons for agreeing the purpose ,content, layout, quality standards and deadlines for the production of documents

2. Documentation--consists of the client's business documents used to support accounting events. The strength of documentation is that it is prevalent and available at a low cost. Documents can be internal or externally generated. Internal documents provide less reliable evidence than external ones, particularly if the client's internal control is suspect. Documents that are external and have been prepared by qualified individuals such as attorneys or insurance brokers provide additional reliability. The use of documentation in support of a client's transactions is called vouching. It is important to note that electronic records are considered valid documents, per SAS 80.

There will be a number of documents that will need to be developed these will include;

Compliance with customs rules and regulations must be followed in order to properly import and export goods. In regards to import regulations the importer of record files the customs entry using the US Customs 7501 form. The importer of record can also file the US Customs release with 3461 form. It is up to the importer to arrange the exam and release of goods. The following documentation is required with entry: bill of lading, commercial invoice and packing list. Another requirement for imports is to have a Customs bond filed to cover the value of the cargo. For export, it is required to submit the shipper's export declaration (SED) through the automated export system (AES). Prior to filing the AES, a booking will be made with the steamship

3. The challenges involved in exporting are the same of any other international operation; there are commercial risks, political risks, cultural risks and currency risks. In order to be prepared to face these risks the company would indeed need to invest and create an export team, hiring and training employees in international operations. The team will require skills in areas such as product development, logistics, finance, currency management, foreign languages and cross-cultural skills.