Introduction to Contract Management

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1.0 INTRODUCTION TO CONTRACT MANAGEMENT
A contract is an agreement having a lawful object entered into voluntarily by two or more parties, each of whom intends to create one or more legal obligations between or among them. The elements of a contract are "offer" and "acceptance" by "competent persons" having legal capacity who exchanges "consideration" to create "mutuality of obligation.

i.e.

1. Offer and Acceptance

2. Competent Persons

3. Consideration

4. Mutual Obligation

5. Lawful Object

Contract law varies greatly from one jurisdiction to another, including differences in common law compared to civil law, the impact of received law, particularly from England in common law countries, and of law codified in regional
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This includes the development and implementation of procedures covering the administrative and clerical activities.

Good contract administration is important for the successful management of any contract. Contract administration also requires appropriate resourcing, and as part of the contract management planning both the agency and the supplier need to consider the level of resources required for the particular contract.

Procedures should be in place for the management of the main contract activities. These may include: i) Contract variations, including change control ii) Cost monitoring iii) Ordering procedures, e.g. ordering of hardware iv) Payment procedures v) Management reporting

• Transition Planning Transition planning is an important activity whenever there is the potential for service delivery to be affected by the transition. As noted in the section on contract planning, in relatively routine, straightforward procurements, transition arrangements may be covered in the contract management plan. However, in more complex procurements a detailed transition plan may be required. While the content of this plan will depend on what is being procured, headings may include: a) timeline of activities/events b) reporting c) resource requirements d) key roles and responsibilities e) training requirements f) communications requirements e.g. communications plans g) A risks and risk
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