Is E-mail Always Better than Snail Mail? Essay

Professional handling of mails is vital within an organisation since it is widely used for transfer of equipment and material in the business. Improper handling of mails could result in loss of business / customers / suppliers and economic losses.

This document will serve as a guideline on the use of electronic communications and addresses major issues such as; email and cell phone usage, best practices, how we define appropriate use of email and cell phones in the workplace, the effective use of email as a business tool for internal and

In 1990, email was not a viable substitute as it was still a part of the research network and not commercially available. The only substitute was standard mail and facsimile. Therefore, in recent years, attractiveness has lowered due to the introduction of another substitute.

To address the problem, we need to compare and contrast the modern form of the postal service: electronic mail (e-mail). Although email is favorable because it makes communication remarkably fast and you can send things for “free”, in many ways the good old letter is better. We want to identify when and how the letter is better. Even though it is free to send an email, you still need access to internet and a computer, both in which cost hundreds of dollars, opposed to a letter where you can have everything you need to send a letter under a dollar. A letter is also hard evidence, it’s harder to forge than an email, since handwriting is unique, and typing is not. Computers can have many internal errors; the computer can crash, information can be lost or leaked to someone.

For over two centuries, people relied on the United States Postal Service (USPS) as a way to receive their letter and packages from people around the country. It is their only way where a person can obtain a parcel when there are no technologies to assist them. Nowadays, in the modern world, there are different kinds of ways where one can receive a package or a letter, from an email or other companies. This results in the USPS decreasing its values. In order for the USPS to keep up with the fast-paced society, it should consider changing their ways of working.

In a business environment it’s essential that you have correct mail handling procedures in order to keep information safe and secure this can be client’s details, account details, personal information of employees etc. This needs to be protected in order to avoid illegal misuse of data and personal information leading to fraudulent activities.

The word ‘Mail’ did refer to the written communication that passes through the messenger service or the post office. However, ‘mail’ now widely refers to ‘email’, where ‘Post’ refers to the written word on paper put in envelopes. Mail can arrive at the company office in different ways. The bulk of the mail will be delivered by the Post Office, usually in the morning to midday. Nonetheless, mail can also be delivered by hand, fax and of course by e-mail.

Today, the way we communicate is easier and simpler. One can easily send a text message or call someone for a faster reply. Sending a letter to someone is rarely a form of communication these days due to the fact that it takes several days to send the letter and another couple days to receive a reply. Before cellphones were even invented, sending a letter was the only form of communication that was available.

When you start school as a young child one of the first things you learn is how to write. This is a skill that is pertinent throughout and in every aspect of your life. If you wanted to communicate with loved ones or distant friends before the age of the telephone and even then, you would write a letter, send it off, and wait for a response. In today’s society however, everything is on the go and fast-paced. The USPS processed and shipped over 177 billion pieces of mail in 2009 (USPS Para. 2) but apparently no one has time to sit around and write long letters or more importantly wait for those

Third, is that email s an inefficient medium for in ambiguous, complex and novel situations”.

Email is an electronic mail method that allows the users to communicate over communication networks, and it is a message that contains text, files, images and other attachments to be sending to other individual or a group of users. Email is a very efficient method of communication which uses a computer, notebook, iPod, tablet, laptop and smartphones to be send. In my opinion, this is a good electronic communication method for JKJ to send the information to the staff in different branches, and to the customers as well, good way to save them money and time as well and to keep the JKJ staff and customers up to date in term of the services they provide as a state agent.

Volunteers received an email or a mobile phone text message as soon as their paper mail has been opened, scanned and sent as an electronic image to a secure digital mailbox, to which only the intended recipient has access. The staff is bound by strict confidentiality obligations. The service had 100,000 users in 2007 and has more than 300,000 users in 2011(Post&Parcel/Itella Group, 2011). Similarly, the Swiss Post from Switzerland lets its customers choose if they want their mail delivered at home in hard copy or scanned and sent to their preferred Internet connected device. Swiss Post also allows its customers to tell them if they would rather not receive items such as junk mail. And finally, the New Zealand Post has signed a licensing deal with digital postal mail provider Zumbox. The company’s software, which is said to be the world’s first platform for digital postal mail, enables the creation of electronic facsimiles of paper mail that are delivered online to users, based on street addresses (Jackson, 2011).

E-mailing could possibly have a small effect on this industry, but this is not an option for most deliverable items, as well as legal documents. Depending on the urgency of a package being delivered, regular mailing systems propose a small threat on this industry. It obviously costs less, but it doesn’t compare at all to the convenience of express delivery services.

Electronic mail is utilized by various local, state and federal entities. E-mail provides a high level of convenience and accuracy in communication. "Over 40 million workers correspond via e-mail and that number is increasing 20% per year".[ii] Electronic mail (e-mail) is a form of correspondence that has become a popular form of communication in the public sector. Given its ease of use and convenience, e-mail is becoming the correspondence of choice through local, state and federal governments. E-mail is used to coordinate various levels of government, communicate information rapidly and disseminate information to a wide variety of persons in the quickest manner possible. E-mail also delivers cost benefits when compared to the cost of postal services.

As correspondence and data ventures speedier and quicker, the world appears more diminutive and littler, and this has vast suggestions for the way we lead business. Putting away vital in records on a workstation instead of in drawers, for example, has made data effortlessly open. Utilizing email permits organizations to convey and send these documents rapidly to remote areas outside of an office.