LYT2 Task1 Essay

To keep waste to a minimum you could email when possible instead of sending paper documents throughout the organisation and post, also you could switch off equipment when finished with to save electric.

A3a. Justify how the recommended solution will address the challenges in the Simple Getaways RFP.

A large volume of information is exchanged between the local offices and the corporate office, along with billing information. It also appears that a lot of paperwork is required for the day-to-day operation of the company. Each remote office must make photocopies of billing and timecard information before sending it to corporate headquarters. This is done to safeguard the information in case it is lost in transit.

Presently Simple Getaways uses paper-based workflow in order to process standard administrative tasks, such as vacation requests, sick leave and employee records. The desired process involves this workflow taking place electronically. Rather than filling out a paper forms and physically delivering them to the appropriate party, computerized forms should be made available with the option to be delivered immediately.

EDM allows for the management of diverse types of document storage in an organization using collaboration software and storage ("IBM FileNet", n.d.). Each line of business has diverse business processes and procedures for storing and retrieving their internal documents. Each document that is loaded in the EDM system, IBM FileNet, is stored with particular metadata and retention record information. Choice lists are maintained to aid the user with data integrity and consistency. Furthermore, the document owners can request their file to be content-based retrieval enabled. This allows for keyword searches within the application to find documents based on keywords, not just metadata captured during the original load or check-in of the

The use of SharePoint® as a document and process control system is in high demand. Apparently, according to AIIM, while 60% of organizations are storing their confidential documents in SharePoint®, 12% are storing secret, and 4% top secret documents.

Document sharing, put just, is the procedure of making accessible and dispersing records by means of the web. Numerous uninhibitedly created applications have been made accessible that streamline this procedure, giving the capacity to effectively hunt down, download, and transfer any bit of computerized substance possible. These applications are generally alluded to as P2P or Peer-to-peer applications as they

They are increasing their use of Microsoft collaboration technology as an alternative to travelling for meetings.

In the past, people have stored information in files on office shelves, leading to the loss of some information. Now, with the development of technology, the computer

The process of completing expense reports and travel arrangements at work consume a lot of time. The current process costs the company a lot of money. Pertinent information is not provided immediately causes a waste of time. The pertinent information includes: cost codes, project codes. Another issue is two to three weeks advance notice of travel and travel preferences is not provided. Flight selections cannot be saved while traveler decides on a flight schedule. Being able to save from 48 to 72 hours would provide ample decision time. Therefore, once the traveler reviews and selects flights, the prices increase and/or the flight(s) are not available. This situation creates a need to find different flights again and again. Completed arrangement changes cause more flight fees. Changes are adding or removing a rental car, switching hotels and so on.

|d. |include e-mail, voice mail, fax, video conferencing, word processing, automated calendars, database management, |

|inefficient system, the |4. Bookkeeping of consultants work performed is |7. Allow consultants to |4. Clients are our number |

Google Doc is a word processing tool with large advantage for file sharing within an organization, with these tools, users in the organization can easily share documents within the organization and it provides security within the organization system. Friend Africa’s Staff are able to work and edit documents real

For many years, it has been a dream of many people that there will be way to integrate various communication platforms in a single system where files can be shared. Many long for that day where people can have a way to interactively share documents saved in their computer or in the computers of others efficiently. However with the advent of gadgets such as tablets, smartphones and other similar devices, this dream is slowly becoming a reality. The emergence of many applications which focuses in increasing productivity in an internet-age society now dominates the market. From basic files sharing possibilities to complete and real time interaction between electronic devices, these kinds of applications are continually improving

The elimination of paper from our office processes is complex as it spans a number of business functions. We are mapping our existing processes and their impacts.