Lessons Learned from Implementing an Electronic Records Management System

7654 Words Mar 6th, 2011 31 Pages
Queensland State Archives

Guideline for the planning of an electronic Document and Records Management System (eDRMS)

August 2010

Document details
Security Classification Authority Author Document Status Version PUBLIC Queensland State Archives Queensland State Archives Final Version Version 1.1

Contact for enquiries
All enquiries regarding this document should be directed to: Manager, Policy and Research Unit Queensland State Archives 07 3131 7777 info@archives.qld.gov.au www.archives.qld.gov.au

Copyright
Guideline for the planning of an electronic Document and Records Management System (eDRMS) © The State of Queensland (Department of Public Works) 2010

Licence
Guideline for the planning of an electronic Document and
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1.2. Audience
The primary audience for this document is Chief Information Officers and other Senior Information Management and IT Managers implementing or considering the implementation of eDRMS within Queensland public authorities, as defined in the Public Records Act 2002.

1.3. Authority
The State Archivist has issued this Guideline in accordance with section 25(1)(f) of the Public Records Act 2002 (the Act). QSA is responsible for the provision of policy advice relating to a wide range of strategic information management and recordkeeping issues for Queensland public authorities. This Guideline forms one part of a wider policy framework that aims to promote best practice recordkeeping and information management in Queensland public authorities.

Version 1.1 August 2010

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Guideline for the planning of an electronic Document and Records Management System (eDRMS)

1.4. Scope
This Guideline focuses on pre-implementation records management related matters for public authorities planning to introduce an eDRMS. The matters highlighted are not exhaustive, but draw attention to some of the key considerations prior to implementation. Links to additional resources are provided. Out of Scope The procurement and implementation of eDRMS software is not covered in this Guideline. Detailed advice on the migration of records and the integration of eDRMS and business systems is out of scope, as are linkages with enterprise content management systems.

1.5.
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