Lyt2 Task 1

Having advanced technology nowadays can be both of assistance and a nuisance when it comes to handling Information in the workplace.

The world is changing daily and many companies are looking to develop ways to save on production and hardware. The idea of having a system that allows a company to store files away from the main server will help a company to store more and

Technology has developed systems that provide an aggregated and historical view of client data. These advanced electronic processes provide avenues that best serve each client, as well as simplifying the work of human service professionals. With advanced technology, individual physical files that in the past were stored in huge shelves in an office can now be stored online in a central database, or on an external hard drive. A central storage file online provides more space for client data as well as a central location where information can be easily accessed by numerous human service branches and departments.

Sharing of documents between staff at various locations is currently accomplished by emailing the documents between offices, editing the document, and returning the edited version to the original sender or to additional locations. This has historically produced multiple document versions and often resulted in incorrect and outdated information being shared and utilized.

In today’s highly competitive global marketplace, organizations must learn to improve efficiency and take advantage of all available resources. Huffman Trucking understands this concept and has requested that their information technology infrastructure be evaluated to identify any deficiencies and maximize operational efficiencies accordingly.

Donna spear-headed a working group to devise an electronic filing system for our Central Files (recognized last year on the national level). She researched the necessary requirements, drafted an SOP, conducted training and coordinated pilot testing of the process. This process has drastically improved administrative productivity, saved space, and provides CSOs remote access to reports which will eliminate the time and expense spent traveling to the District Office to retrieve hard copy reports. She has implemented training courses for business writing, Adobe Acrobat, Outlook and Excel to increase the knowledge and skills of NWE-DO

There are a variety of hosted “cloud-based” services that can fulfil the document management and communication needs of Simple Getaways. The recommendation for Simple Getaways is to use a service called TeamLab Office. This service was chosen for its numerous features, ease of use, quick implementation and reasonable pricing.

The portal and collaboration tools were rolled out to staff and 1000+ dealership staff, with access controlled by a complex security structure allowing the right people to see the right content at the right time. The systems were quickly adopted by the majority of users and today are used companywide. The implementation of the

This proposal is designed for the Kris Corporation. The company has concerns that they would like addressed, this document is to provide solutions for those items. The concerns of the company are as follows:

There are many delays in processing documents, which effect the reliability, security and efficiency of the company and documents. Failed and missing transmission reports make it difficult to track the location of a document, and puts the delivery of the document into question. This increases the time and expense involved in completing the task. By implementing training for Right Fax 10 we will improve upon the productivity of the company, by minimizing the time needed to process tasks, and the related expenses. Supervisors, as well as employees of KPM Car Dealership have recognized the need to upgrade to a more beneficial system. Avoiding the need for supervisory overrides and exceptions for clients, protects the company from breaches in security. This efficiency will optimize the skills of the staff and the service they provide to their customers. So as a lean savings plan we are introducing right fax 10.0.

In order to adequately re-equip the specified office environment it is necessary to understand the requirements of the business as well as individual users and departments. The key requirement is for conventional office applications such as word-processing, spreadsheets, presentation files and databases with appropriate interconnected hardware providing a reliable and stable infrastructure for these central business duties and operations to be

Mobility is also an issue when data is spread across multiple workbooks. This can make it difficult for business leaders and team members to access data when they are away from their desks. By combining the data into one easy to use file, these same employees will have better access to the information that they need.

The use of SharePoint® as a document and process control system is in high demand. Apparently, according to AIIM, while 60% of organizations are storing their confidential documents in SharePoint®, 12% are storing secret, and 4% top secret documents.

I am working as an IT manager in the company and conducted the research about the ongoing cost of the paper material and its effects on the efficiency of the workplace and the working activity. The research provided an overview that paper-based processes are leading to various issues in the company. The key problem is that the paper-based procedures include the treatment of physical document(s), photocopying, filing, and recovering physical document(s) from a file organizer. Paper based forms or processes are wasteful, cost-oriented office space, and position security dangers (Sprague, 1995).

Simultaneously multiple users can access the same digital information and it is the most important benefit to users.