Managing Data Resources On A Traditional File Environment Essay

Well-organized file names and folder structures make it easier to find and keep track of data files. A system needs to be practical and used consistently. Without organization, you cannot report data effectively.

Hierarchical database have data in a tree like structure with a parent to child relationship (one-to-many). The parent could have many children but the children have only one parent. All the attributes of the data is in a list under one entity type.

Data is defined as useful raw material which is intended to be useful for both the originator and for the intended receiver. Data consists largely of facts and figures ideal for communicating the intended meaning. This data can be interpreted and can be categorised as follows;

Identity - Characteristics and interests that somebody recognises as belonging uniquely to them and makes up their individual personality for life.

The data structure represents the logical relationships between data elements. In addition the data also determines the organizational structure, access methods, and alternative processing assosiativitas level for information.

An attribute is an arrangement that defines the property of an object, folder, or file. Attributes should more correctly be considered metadata because it is the settings of the specified object, folder or file.

The purpose of a primary key, and the appropriate selection and assignment of a field as primary key.

In concept development, attribute defines as an inherent characteristic (Merriam-Wester.com). Attribute plays an important role in defining the concept and differentiate it from other concepts.

One of the main components of a database is characters. Characters are letters, numbers and punctuation marks. You are using characters when you are typing a sentence for example. Another main component would be fields. Fields separate data in defined fields. When data is being entered even if you don’t have an answer for all fields a space is still left but it would be blank. If you have ever seen an excel spreadsheet that would give you an idea of how data is lined out into different fields. Records are a main database component as well. Records are a group of fields that are about one thing. An example would be social security numbers in a database of patients. Each patient would have a social security number and each social security number is in a field. That field would have the same information which is that patients social security number even though every ones is different and there would be many listed depending on how many patients was in the database. Gartee, R. (2011).

The data that is being stored in a database is known as Meta data. Meta data is also recognized as schema for the real world data. It expresses that what sort of data will be stored in the database, what will be size of a assured attribute of the real world data, how many and what qualities will be used to collect the data about the entity in the database.

There are millions of words across the globe that are used to describe people and uncover their identity, but what is identity? How can you begin to describe something that varies so greatly from one human being to another? Can you create a universal meaning for a word describing human concepts that people often fail to define for themselves? Of course there isn't one definition to define such a word. It is an intricate aspect of human nature, and it has a definition just as complex.

a word used to identify any of a class of people, places, animal, event or things common noun

In all information systems, data resources must be organized and structured in some logical manner, so that they can be:

Databases allow us to easily store and retrieve data in a purely digital format. The strength of this is that large amounts of data can be stored and retrieved with minimal effort on the part of the user. Opposed to manually flipping through files, one can quickly pull up the requested data through a computer program. Many systems that were conventionally paper and file based have been converted to a digital format which are now stored in one or more databases.

“A database is a structured collection of records or data that is stored in a computer system. In order for a database to be truly functional, it must not only store large amounts of record, but also be able to access those records fast and efficiently. In addition, new information and changes should also be easy to input.” (tech-faq.com) To be useful over a long term the database should be able to store all the records necessary for the business to function as well as be able to get all of this information back in case of a system failure or a crash. If all the information is loss a business could go bankrupt so the database is a fail