Meetings Can Be Beneficial If They Are Organized

The purpose of regular staff meetings helps an organisation become much more organised and efficient and places both employees and managers on the same page, it makes it easier to establish roles and collaborates to finish projects and achieve goals. They make it possible for all members of a company to work together with less confusion and accomplish objectives faster.

There is many different types of meetings, there could be a one 2 one meeting that you have with a manager or line manager where you get feedback on what you have been doing and how you are coping with the work load you have, you could talk about changing systems in the workplaces to make it more efficient for everyone or it could about you want to leave the job you are in and you and the people within your meeting are trying to find a solution to make you feel happier within the work place. It could be to discuss any problem you are having or whether you have seen something that someone else has done and it is not making you feel very comfortable and it’s not suitable for a workplace.

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

The first step in the process is to identify and define the problem at hand. During this step, all the information is gathered and looked over. This allows for the problem to be clearly identified and hopefully making the whole process easier. Step two of the process is to begin generating possible solutions. In this step, managers can begin formulating one or several potential solutions (Lombardi, Schermerhorn, & Kramer). Before going onto step three, some additional information may be required, because step three is when a plan of action is chosen. In the fourth step, the chosen plan is implemented. It is the responsibility of the manager to make sure this portion goes smoothly. Everyone on the team should know exactly what they should be doing. The final step in the process is to review the results. In reviewing the outcome of the action plan that has been chosen, you may find things that need to be altered and you may find things that are going perfectly. At this point the appropriate changes should be made.

Step-1: Determine the purpose of the meeting: Before a meeting takes place, the purpose of the meeting should be determined. All the participants should be informed about the purpose of meeting beforehand, so that they come prepared and can contribute more.

Meetings are used for free flow of ideas and for everyone to have their say. Decisions are not normally made during a meeting.

For example as the event manager I would inform my deputy manager when they need to go into the Year 8 assembly to inform them what is happening, when it is happening and to give them the information needed to them about the event. If we did not do this then everyone would be confused on what they had to do to prepare for the event, and also everything that needed to be taken care of so that event was a success was done.

An effective way the nurse can utilize advocacy to increase awareness about a major issue can be accomplished by getting involved in the community board meeting to share the impacts the issue has on the community. According to NYC (2016), Community board plays an important role in providing quality of life for all the residents of New York City by utilizing a democratic approach to involve public participation, consensus building and create a positive local change. To further analyze the importance of community board meeting, this paper will identify the purpose of a community board meeting that I have attended, identify behavioral characteristics of the group leaders, describe a discussion, and analyze some alternative strategies for consensus building.

A relational meeting is arguably one of the most important parts of a social change organization. Unlike casual conversations, a relational meeting allows the organizer to connect with others on a personal level in order to objectively assess the organization and see how it can better serve others. In addition, relational meetings help the organizer understand negative feelings in the community and come up with ways to combat them. A day is not complete without a relational meeting at Homeboy Industries. Father Greg meets one on one with youth involved with his organization to discuss various, personal topics.

There are many advantages to stand-up meetings, particularly for event planning. These meetings are also called scrum meetings, flash meetings, and 15-minute meetings. They can run anywhere from five minutes to fifteen minutes, but the key is to keep the meeting short, to the point, and on topic.

The fifth step is to to schedule checkpoints for reviewing progress. This is done to make sure everything is on track. To make sure that no one is slacking off. The final step is for the manager to follow through by discussing progress at appropriate intervals. Delegation is considered a key aspect of leadership. To quote Woodrow Wilson "I not only use all the brains I have, but all I can borrow." (Blair, 1996) This quote effectively describes delegation.

The situation of dysfunction during meetings in TerraCog is obvious. Both the participants and the facilitator don’t play professional in the meetings and they don’t have necessary communication with others before the meeting. All these poor performances make all meetings which are described in the case study has very low efficiency and cause so much negative emotion amount team members.

The interpersonal interactions between the two groups during meetings were not conducive to progress. During meetings the business team members often felt lost, confused, and would

What traditional, electronic, or online tools has your Communication Strategies group been using to manage your meetings? What have been the advantages and disadvantage of each?

The second article that discusses the theory of meetings is titled Meetings: Necessary Evil or Effective Management Tool? By Pratt (2001). In this article, it looks at ways that managers can use meetings more effectively. Effective meetings are describes as to have the following factors, “important issues are discussed, time is not wasted, team members do not “turn off” and stop contributing, high-quality decisions are made, and power is not usurped by cliques” (p.244) .The paper is based off of the author’s idea that meetings are an essential tool for managers but that many managers don’t know how to use them properly, which leads to wasted time. Pratt gives several suggestions on how managers can improve their meeting skills. The first is to know why you want to