1. Advantage
1) Providing specification of actions at various stages of the process and for various functions.
PMBOK helps all members of the organization or the project management team to perform their function effectively. Under normal circumstances, one department of a company may response for a specific process in one way while other department implements different steps. PMBOK provides a framework to every department so that every unit can efficiently focus on their part of project.
2)Providing an understanding and framework of project management.
Processes and methods of PMBOK are documented each step of the way. This documented steps make it easier for people who may be not familiar with specific process in a particular project.
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In a model-based methodologies such as PMBOK or PRINCE2, the rules are clearly definite. Since the models could be applied to diffident projects, they structure parts of system which relationships are clear.
2. Disadvantages
1) Prolixity for small projects.
Both PMBOK and PRINCE2 have many processes. This will be suitable and efficient for big projects which need many different departments and steps to complete. However, for the small projects some processes seems to be excess.
2) Lack of flexibility.
Although models such as PRINCE2 is carefully written to be applicable in many different kinds of industry, it tends to be inefficient in projects which are plagued by lots of change because the requirements are not clear upfront.
3) Some are not widely recognized.
In US and Canada PRINCE2 is not a common PM methodology. It is only famous in UK and some countries in western Europe.
4) Bureaucratic.
If not understood and applied appropriately, PRINCE2 is often seen as bureaucratic.
5)”Soft skills” are not covered.
The “soft skills” of PM such as stakeholder management and conflict management are not covered within PRINCE2.
3. Example case of PRINCE2
This is a case of PRINCE2 applied to a pen project which is conducted by CopyWorld365, a company that sells printing / photo copying machines. In this project, it includes 4 main parts: Pre-Project, Stage 1, Stage 2 and Stage 3. All of them based on PRINCE2 process-based method.
In the pre-project
These four management tools will be used to collaborate and organize key information from PMBOK, the information will then be directly compared to facts collected in the Federation Square project case study to decipher where the project went wrong and learn from management’s mistakes.
This report will focus on the interrelationship between the three PMBOK knowledge areas of scope, procurement and quality management and the impact each had on the final project.
Monitoring Tools There are many monitoring tools for projects but one of the most common is a Gantt chart as displayed within this assessment, other tools include Project Critical Path Analysis and Brainstorming. PMBOK is a guide that sets a standard terminology and guideline for project management. It explains the processes and steps that overlap and interact
Boyde, J. (2012). A down-to-earth guide to SDLC project management: getting your system development life cycle project successfully accross the line using PMBOK-- in an adaptive way. S.l.: CreateSpace Independent Pub. Platform].
In current scenario mainly the following types of models are in use to select project which will fit to the organization strategy
The reason why organizations use their time and resources on using the PRINCE2 method is that it helps project managers build projects and manage them in an efficient way. According to the edward-designer website, Chung states that PRINCE2 looks at the project planning aspects while PMP focuses more on other technical skills that project management have (Chung). That includes finding out what skills are there and other things.
The Project Management Body of Knowledge (PMBOK) is a collection of processes and knowledge areas generally accepted as best practice within the project management discipline. PMBOK recognises 5 basic process groups and 9 knowledge areas typical of almost all projects. The basic concepts are applicable to projects, programs and operations. The five basic process groups are:
In this report, it will use Project Management Body of Knowledge (PMBOK) to analysis Shanghai Maglev Train Project Plan. PMBOK is an inclusive term that describes the sum of knowledge within the profession of Project Management; it involves project integration, scope, HR, cost, quality, communications, risk, procurement, and time management.
PRINCE2 is an organized way to deal with project administration. It gives a strategy to overseeing projects inside of a plainly characterized system. PRINCE2 define methods to facilitate individuals and exercises in an project, how to outline and direct the task, and what to do if the project must be adjusted that it doesn't create as arranged. In the strategy every procedure is determined with its key inputs and outputs and with particular objectives and exercises to be completed.
In the second topic, is how to make a good control over the processes throughout the project, here we mainly have 2 models with which we can support, the first is the PDCA model, PDCA means Plan Do Check Act approach, another model what is the SIPOC Means supplier-input-process-output-customer which works with flows from the supplier in the project to the customer.
It ought to be remembered that PRINCE2 is an extremely complex technique and can't be completed without exceptional preparing. Inability to see definitely how it functions could prompt a considerable measure of issues and challenges whilst completing the task.
Linear PMLC Model: This is one of the Traditional Project Management (TPM) method, it consist of the five process group, each performed once in the sequence: Scoping> Planning > Launching > Monitoring and Controlling> Closing. The final deliverable is not released until the closing process group is executed. (Wysocki, 2009:345). It is used in a project where the goal and solution are clearly defined and there will be no need for many scope change requests, such project is usually repetitive and routine. Examples of such project is the production of yarn in the textile
This report was carried out to find out how the PRINCE2 methodology can be implemented into the management of large system development project in other to produce the required outcomes from the project so as to reduce the chances of failure in the project. Thorough investigation into all aspects involved in managing projects with PRINCE2 such as: the variables controlled in project, how its principles can be applied in large project, the various process to be applied were carried out as well as the benefits and various issues associated with it. Based on the discoveries in this report, it proposes that PRINCE2 is of benefit to all project and not just limited to large software development project, it also discovered that a huge number of software development project fail due to schedule delay, budget overruns, quality issues, project cancellation. Employing PRINCE2 helps to identify these risks and help in the hindrance or reduction of the possible risk in the project so as to increase the chances of success in the project.
1. A Guide to the Project Management Body of Knowledge; PMBOK Guide. 2008 Fourth edition. United States of America. Project Management Institute, Inc.
The cases implied a Project Management application, so the comparative analysis for both companies will adopt the seven processes in Prince2 (OGC, 2005) and key learning from Tangonet simulation.