Miss: Meeting and Chair

Minutes of meetings have the agenda, who has attended, absences and apologises then there will be the content of what was said in the meeting.

When arranging a meeting the sources of information may include the individual requesting the meeting, other colleagues and organisational procedures for arranging a meeting.

A meeting agenda ensures that the meeting will be a productive use of everyone's time. It can focus the attendee’s efforts and provide a structure to accomplish the meeting purpose. It defines outcomes, and important information, attendee roles and responsibilities and a meeting timeline. It allows attendee’s to prepare for the meeting as it is made available a week before. It also works as a checklist of those attending, goals and topics for discussion to make sure that all the necessary information is covered and keeps team members focused on the specific goals and stay on track with the subject matter.

There is many different types of meetings, there could be a one 2 one meeting that you have with a manager or line manager where you get feedback on what you have been doing and how you are coping with the work load you have, you could talk about changing systems in the workplaces to make it more efficient for everyone or it could about you want to leave the job you are in and you and the people within your meeting are trying to find a solution to make you feel happier within the work place. It could be to discuss any problem you are having or whether you have seen something that someone else has done and it is not making you feel very comfortable and it’s not suitable for a workplace.

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

Review last meeting minutes is an important element in this process that explains all the activities of previous meeting if there is any out loud so that everyone clearly hears and knows what is going on in the project. This allows all members to know what has been said, what needs to be done, and it helps to go over everything about the agenda of the day.

Agenda and Minutes – When formal meetings are happening, they tend to require both an agenda and minutes. If a formal meeting has an agenda, it can be recorded in minutes. Minutes will clearly outline everything that has been discussed and can be seen as a record of the meeting. Action

The meeting is set up to go for two days and the agenda is set up to go through each person at a fast pace but allowing for a thorough discussion on each matter. I watched the meeting on Thursday September 17, 2015 from 12pm-4pm and was able to understand the importance of the actions as a nurse and

Regular managers meetings-to keep the manager updated on organisational information,CQC information, look at paper work or new paper work to be implemented , staffing, HR, Training, Finance, Purchasing and supplying each meeting will include all manger from each home and area managers, operations manager, managing director, maintenance manager, finance manager, training manager, and HR manager,

During my time at Bishop’s and a member of Alpha Phi and Englit, I have had to write a lot of the meeting minutes for different meetings regarding my different positions. I have been writing the minutes for the Englit club since half way through the fall 2014 semester, it started off with me doing it as a favor since the person that normally did it wasn’t there, but soon it turned into my job in the club. I have also had to do the minutes for multiple different Alpha Phi meetings including Bid Day and Red Dress Gala where many people are talking at once and I need to get all of the main points down so that our advisors can see what has been discussed during the meeting. I have had to write both formal and informal meeting minutes so whichever

For example as the event manager I would inform my deputy manager when they need to go into the Year 8 assembly to inform them what is happening, when it is happening and to give them the information needed to them about the event. If we did not do this then everyone would be confused on what they had to do to prepare for the event, and also everything that needed to be taken care of so that event was a success was done.

The basic purpose of meeting of a sensible pioneer or supervisor will be on making such a social undertaking which can finish a strategy gainfully and satisfactorily chairmen in an association should focus on making the current get-together to a choice gathering.

A careful analysis offers important feedback for the meeting organizer or facilitator. The president have set the proper tone for the meeting, maintained control of the discussions, and steered the meeting to some conclusions. The secretary read the agenda and the president ready for discussion. The president will followed the agenda, sometime the people tried to change the agenda but he explained to the people that we will talk about that in the next meeting. There have been some time where people could solve the problem; the talk about that issue in the meeting. The Quorra Community meeting only last hours and 30

In this situation what she supposes to do is to declare the purpose and agenda at the beginning of the meeting, and keep redirecting everyone back to the problem they need to discuss.

In particular, the note takers were present during all presentations for the duration of the meeting. In addition, there were other city staff members positioned close to Council during presentations to answer agenda specific questions. Incidentally, the number of staff members varied depending on what item on the agenda was being discussed. The audience was a mix of developers, presenters, community members, the City of Mississauga staff, and observers. Community members gave input on issues concerning housing or development that were relevant to their neighbourhood. Feedback was not always in opposition to new development. Instead, sometimes questions were asked to clarify a developers building intentions. Whenever there was a change of item on the agenda, there would also be a turnaround of developers, staff, and community members who would leave the Council area also. Simultaneously, new staff members would occupy seats in the Council area, new presenters and community members would enter the chamber for agenda items that would follow. The Planning and Development Committee made available a limited number of agendas that were available on a table to which the audience could help themselves. During my observation of the meeting, I was present for items one through five on the agenda. However, I left after the final presenter explained the plan for item number four point six, to Council.